Administrative Associate
2 weeks ago
**Work Arrangements**What Douglas Offers**
DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.
**The Role**
- To provide direct administrative support to the Registrar and Associate Registrars. Provides exceptional client centred service on a consistent basis to all stakeholder groups thereby contributing to the success of Douglas College.**Responsibilities**
**1. Facilitates Student success in Enrolment Services.** b. Identifies and problem solves issues specific to the Enrolment Services, and refers students to applicable areas and College departments as required.
c. Advises students on registration issues including holds and prerequisites, inputting overrides as directed by Registrar/Associate Registrar.
d. Communicates difficult information to applicants and students, and diffuses situations with students who are agitated or distressed, referring them to the Registrar, Associate Registrar or Administrative Officer as appropriate.
e. Triages and refers students to other Enrolment Services resources, such as, Assessment Services, Academic Advising, Admissions, Continuing Education, Financial Aid, Graduation, and Records. May also refer to areas outside the Enrolment Services including, Aboriginal Services, Cashier, COOP, Learning Centre, Office for New Students, Student Services and Faculty field bases as appropriate.
f. Sends notifications to students regarding processes related to petitions, probation, requests to repeat courses, criminal record checks, requests for increase to credit limits ensuring College policies and procedures are followed.
g. Advises students on Veteran Affairs inquiries as it relates to applying, registering and funding for courses.
**2. Facilitates service success in Enrolment Services.**
- a. Compiles and reviews applicant and student files for completeness, and informs Registrar/ Associate Registrar/Administrative Officer of information gaps.
b. Assists with identifying potential issues related to student admission, registration and success, and makes recommendations to Registrar/Associate Registrar or Administrative Officer to improve and streamline processes.
c. Assists department by creating and distributing literature (posters, brochures, and letters) to internal and external stakeholders.
d. Updates information on the College website, intranet, forms, presentation slides, etc. as directed by Registrar, Assoc. Registrars or Administrative Officer.
e. Orders name tags, business cards and door plates for all employees including Student assistants as needed.
f. Receives and reviews transfer credit agreements/Memorandum of Understanding(s) from other institutions each semester ensuring information is current for Enrolment Services.
g. Participates in coordination of Graduation as member of this committee.
**3. Course Repeat Requests and Criminal Record Checks.**
- a. Receives and processes course repeat requests from students, preparing and incorporating documentation from BANNER and Laserfiche, distributing to the appropriate Deans office for review and decision making.
b. Tracks the course repeats ensuring submissions are received by Faculty areas and processed within assigned College deadlines.
c. Advises the Enrolment Services and Dean’s office of time-sensitive requests.
e. Is point of contact with Ministry of Justice for criminal record checks, in particular those that require additional investigation.
f. Advises and updates Finance dept regarding anomalies with criminal record checks.
g. Assists students and faculty areas with queries related to criminal record checks ensuring security and confidentiality as per the Freedom of Information and Protection of Privacy Act.
h. Maintains and updates the criminal record check FAQS on the College website.
**4. Provides administrative, procedural and logístical support for the Department and Registrar/Associate Registrar’s Office.**
- a. Prepares agendas, records minutes, and related correspondence for Enrolment Services Meetings, staff meetings, graduation meetings, and other Department meetings, as directed.
b. Books college rooms and catering for a variety of activities as requested by Registrar, Associate Registrar and staff. Assists with planning and executing professional development events for the Enrolment Services.
c. Coordinates the Desk Availability booking schedule for the Enrolment Services.
d. Contacts Facilities with requests for BSW and help desk technical support.
e. Provides procedural information to employees of department regarding departmental and college-wide policies and standard practices.
f. Provides input for the developm
-
Fund Administrator
20 hours ago
New Westminster, Canada Make Space Inc. Full timeMake Space Inc. is a Canadian-owned and operated company with a proven track record poised for exponential growth. We manage various storage solutions across Canada for personal and business needs. With 35+ locations between British Columbia and Ontario, we focus on growing our customer base, increasing our real estate portfolio, and building on our existing...
-
Administrative Assistant
2 weeks ago
New Westminster, Canada UFCW1518 Full time**UFCW 1518 is hiring an Administrative Assistant to join our team.** **Join us in the fight for fairness.** **About UFCW 1518** At UFCW 1518, we believe that we are stronger together. Everyone deserves safe and respectful working conditions and a healthy community. By continuing to win fights for fairness, organize workers in diverse industries, and...
-
Administrative Assistant
19 hours ago
New Westminster, Canada UFCW1518 Full time**UFCW 1518 is hiring an Administrative Assistant to join our team.** **Join us in the fight for fairness.** **About UFCW 1518** At UFCW 1518, we believe that we are stronger together. Everyone deserves safe and respectful working conditions and a healthy community. By continuing to win fights for fairness, organize workers in diverse industries, and...
-
Office Manager, Commerce and Business Administration
Found in: Talent CA C2 - 1 week ago
New Westminster, Canada Douglas College Full timeThe Role The Office Manager contributes to the success of Douglas College by planning, organizing and managing administrative services and work processes within the department administrative office. Employing administrative best practices, the Office Manager maintains an efficient and well-coordinated administrative infrastructure and provides...
-
New Westminster, Canada Justice Institute of British Columbia Full time**Date**:January 4, 2023** **Competition**:#22-115A **APPLICATIONS ARE INVITED FOR THE FOLLOWING FULL-TIME REGULAR POSITION **Position: Bookstore Sales Administrator **Division: Facilities** **Reporting To: Senior Manager, Facilities **Justice Institute of British Columbia**: Justice Institute of British Columbia (JIBC) is Canada’s leading public safety...
-
Program Administrator
20 hours ago
New Westminster, Canada Homelessness Services Association of BC Full time**About us** Homelessness Services Association of BC (HSABC) is an umbrella organization of shelters, drop-in centres, homeless outreach teams, and other service providers addressing the needs of persons experiencing homelessness with the goal of ending homelessness. **Job Summary** The Program Administrator for the Vancouver Coastal & Fraser Regions,...
-
Temporary Administrative Assistant
Found in: beBee S CA - 1 week ago
New Westminster, Canada Envol Full timeAre you a passionate and detail-oriented administrative professional looking for a CONTRACT opportunity to advance your career in a union? Envol Strategies is looking for a Temporary Administrative Assistant to support their growing client UFCW 1518. ABOUT US The minute you start working here, you become a critical part of Envol and our future. You'll play...
-
Temporary Administrative Assistant
Found in: beBee jobs CA - 2 weeks ago
New Westminster, British Columbia, Canada Envol Full timeAre you a passionate and detail-oriented administrative professional looking for a CONTRACT opportunity to advance your career in a union? Envol Strategies is looking for a Temporary Administrative Assistant to support their growing client UFCW 1518. ABOUT US The minute you start working here, you become a critical part of Envol and our future. You'll play...
-
System Administrator
6 days ago
New Westminster, Canada T-Net British Columbia Full timeThe City of New Westminster has earned a proud reputation for civic leadership, service delivery and outstanding employee relations. We offer our employees great work-life balance; competitive salaries and benefit plans (including defined benefit pension and compressed day off); education and training opportunities; and challenging and rewarding work.As a...
-
System Administrator
5 days ago
New Westminster, Canada T-Net British Columbia Full timeThe City of New Westminster has earned a proud reputation for civic leadership, service delivery and outstanding employee relations. We offer our employees great work-life balance; competitive salaries and benefit plans (including defined benefit pension and compressed day off); education and training opportunities; and challenging and rewarding work.As a...
-
System Administrator
5 days ago
New Westminster, Canada T-Net British Columbia Full timeThe City of New Westminster has earned a proud reputation for civic leadership, service delivery and outstanding employee relations. We offer our employees great work-life balance; competitive salaries and benefit plans (including defined benefit pension and compressed day off); education and training opportunities; and challenging and rewarding work.As a...
-
New Westminster, Canada Douglas College Full time**Work Arrangements** - This regular full-time position is available as of March 1, 2023. Regular hours of work are 8:30am to 4:30pm, Monday to Friday; however occasional evenings and weekends may be required. - Travel between Douglas College’s locations and to other locations in the lower mainland as required.**What Douglas Offers** DO what you love. Be...
-
New Westminster, Canada TD Bank Full timeJob Description: Can you bring your charming self to work and make customer interactions delightful one? Can you process financial transactions accurately and get a sense of achievement by providing excellent customer experience? If so then, take the next step to your future today and apply for the position of Customer Experience Associate. We are expecting...
-
New Westminster, Canada TD Bank Full timeJob Description: Can you bring your charming self to work and make customer interactions delightful one? Can you process financial transactions accurately and get a sense of achievement by providing excellent customer experience? If so then, take the next step to your future today and apply for the position of Customer Experience Associate. We are expecting...
-
New Westminster, Canada TD Bank Full timeJob Description: Can you bring your charming self to work and make customer interactions delightful one? Can you process financial transactions accurately and get a sense of achievement by providing excellent customer experience? If so then, take the next step to your future today and apply for the position of Customer Experience Associate. We are expecting...
-
IT Systems Administrator
Found in: Jooble CA O C2 - 4 days ago
New Westminster, BC, Canada T-Net British Columbia Full timeThe City of New Westminster has earned a proud reputation for civic leadership, service delivery and outstanding employee relations. competitive salaries and benefit plans (including defined benefit pension and compressed day off); education and training opportunities; As a central hub in the Metro Vancouver area, the City of New Westminster delivers a broad...
-
System Administrator
Found in: Jooble CA O C2 - 4 days ago
New Westminster, BC, Canada T-Net British Columbia Full timeThe City of New Westminster has earned a proud reputation for civic leadership, service delivery and outstanding employee relations. We offer our employees great work-life balance; competitive salaries and benefit plans (including defined benefit pension and compressed day off); education and training opportunities; and challenging and rewarding work. As a...
-
New Westminster, Canada Music Street Academy & Shop Ltd Full timeEducation: Bachelor's degree - Experience: 3 years to less than 5 years **Tasks**: - Allocate material, human and financial resources to implement organizational policies and programs - Authorize and organize the establishment of major departments and associated senior staff positions - Establish financial and administrative controls; formulate and approve...
-
Pharmacy Assistant
3 hours ago
New Westminster, Canada Walmart Canada Full time**Position Summary... **:The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in...
-
Account Coordinator
4 hours ago
New Westminster, Canada ClaimsPro LP - International Programs Group Full timeCompany: ClaimsPro LP - International Programs Group Account Coordinator - Full Time (New Westminster, British Columbia) - International Programs Group (IPG) is an independent third-party claims administration team that provides claims services for Lloyd's, self-insured entities, and organizations with high deductibles. Working within a team environment,...
