Program Administrator

2 weeks ago

New Westminster, Canada Homelessness Services Association of BC Full time

**About us**

Homelessness Services Association of BC (HSABC) is an umbrella organization of shelters, drop-in centres, homeless outreach teams, and other service providers addressing the needs of persons experiencing homelessness with the goal of ending homelessness.

**Job Summary**

The Program Administrator for the Vancouver Coastal & Fraser Regions, working with guidance from the Program Manager (in the interim with the Director of Programs) and collaboratively with fellow staff, will be primarily responsible for the implementation of programs, projects, and Member services within regions aligning with the Vancouver Coastal Health and Fraser Health Authorities.

**1. Competencies**

The Program Administrator for the Vancouver Coastal & Fraser Regions should possess the ability to work with a variety of stakeholders, including colleagues, HSABC Members, and community partners, to support and enhance community-based shelter services during extreme weather conditions and facilitate HSABC program delivery and growth.

Applicants should be able to demonstrate proficiency in several of the competencies below, with an interest in personal development to acquire the remainder:
1.1. Communication - must have strong communication skills to clearly articulate critical information. Communication style must also support an ability to receive and respond positively to feedback.

1.2. Resourcefulness - adapt to change in a dynamic and evolving work environment.

1.3. Organization and Multitasking - adept at setting up systems and processes to efficiently manage multiple, and at times competing projects, activities, and priorities.

1.4. Critical Thinking - ability to analyze information objectively, utilizing data and criteria to draw conclusions decisively.

1.5. Collaborative Approach - work with stakeholders to build new working relationships and enhance existing connections with sector/community partners.

1.6. Flexibility - ability at times, to complete tasks outside traditional working hours (evening/weekends/holidays) while managing capacity and work-life balance.

**2. Specific Job Duties**

With support, resources, and opportunities for growth, the Program Administrator for the Vancouver Coastal & Fraser Regions will:
2.1. Administer the Access to Transit project, including maintain mailing lists and correspondence; conduct bi-monthly mailouts of transit tickets; entre tracking data; and provide required reports to funders.

2.2. Administer the Extreme Weather Response program, including:
2.2.1. Maintain mailing lists and correspondence; generate inventory lists of EWR sites and prospective sites; support program operations and growth, working closely and building relationships with faith-based communities, municipalities, non-profit operators, and diverse community partners.

2.2.2. Monitor the weather and send official notifications (tied to the Assistance to Shelter Act) to the relevant policing departments for each community; generate daily posters collating EWR sites in Metro Vancouver when any are activated; send community notifications and posters for alerts, extensions, and cancellations; manage the _X_ account _HSABC_MVEWR_; and be on call during alert periods for emergency Location Amendments or other changes.

2.2.3. Support EWR Roundtables with minute-taking and development of meeting agendas; collect, record, and report on various program data in multiple communities; and support community plans and end-of-season reports.

2.2.4. Support capacity expansion efforts through community-based heat response planning and implementation during the summer months.

2.3. Support the planning and delivery of HSABC’s Annual Conference, including leading the registration process and greeting conference attendees; support the development of the conference program; collect all videos, PowerPoint presentations, or other media; and support the development of conference tours.

2.4. Support the planning and delivery of Homeless Counts, including provide support on the days of the counts; collect shelter count packages; support in preparation of the counts (create packages, represent HSABC at count trainings, etc.).

2.5. Support regional coordination throughout the Greater Vancouver and Fraser Regions, including working with appropriate staff to convene Regional Roundtables; support the development and delivery of in-person training within the regions; and support the development and delivery of projects within the regions.

2.6. Other duties as assigned.

3.1. Lived expertise of homelessness, poverty, and/or precarity is an asset.

3.2. There is flexibility regarding education level based on an equivalent combination of work and lived experience compared to post-secondary training in social services and Office Administration.

3.3. Strong familiarity with, and advanced understanding of the landscape of homelessness and homelessness serving organizations and agencies in BC. Prior work or volunteer involvement wi

  • Program Research and Administrative Assistant

    19 hours ago

    New Westminster, Canada Canadian Lutheran World Relief Full time

    The Program Research and Administrative Assistant is a full-time term position (8 weeks) sponsored by the Canada Summer Jobs Initiative. The position will report directly to the Senior Policy Advisor - Canadian Lutheran World Relief and will provide research and administrative support for the Employment Pathways pilot project. The incumbent will perform a...

  • Program Assistant Ii

    6 days ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements** - This regular, full-time (35 hours per week) position is available starting May 6, 2024. Regular hours of work are Monday to Friday, 8:30am to 4:30pm. Shift days and times may change depending on the Department’s need. Occasional work arrangements at off campus locations or other Douglas College campuses will be required, as will...

  • Program Assistant Ii

    3 weeks ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** - DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Program Planner

    4 days ago

    New Westminster, Canada Justice Institute of British Columbia Full time

    **Date**: January 22, 2024 **Competition**:# 23-115A** **APPLICATIONS ARE INVITED FOR THE FOLLOWING** **FULL-TIME TERM POSITION (UNTIL MARCH 2025)** **Position: Program Planner, Scope of Practice Implementation Program (Position #1000402)** **Division: Health Sciences Division** **Reporting To: Program Manager, Curriculum & Quality Assurance, Health...

  • Youth Program Coordinator

    3 days ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements** - Youth programs are delivered at both the New Westminster and Coquitlam campuses. This position weekly hours are dependent on the delivery of seasonal programming. The typical work week is 8:30am and 4:30pm Monday through Friday, and may include evenings and weekends.**What Douglas Offers** DO what you love. Be good at it. That’s...

  • Program Assistant II

    4 weeks ago

    New Westminster, British Columbia, Canada Douglas College Full time

    Position DetailsPosition Information Position Title Program Assistant II - Career Centre Programs Posting Number 02167SA Location New Westminster Campus Grade or Pay Level S - Pay Level 10 Salary Range $49,505 annually (with wage increments to a maximum of $55,020 annually). Salary and wage increments are in accordance with the Collective Agreement. Position...

  • education program coordinator

    4 days ago

    New Westminster, Canada Campus Support Full time

    Education: Bachelor's degreeExperience: 2 years to less than 3 yearsTasksConduct researchDevelop the content of the curriculumProduce reportsPerform administrative tasksEvaluate curriculum programs and recommend improvementsDevelop teaching materials and other resources for program deliveryWork Term: PermanentWork Language: EnglishHours: 30 to 40 hours per...

  • education program coordinator

    3 days ago

    New Westminster, Canada Campus Support Full time

    Education: Expérience: EducationBachelor's degreeTasksConduct researchDevelop the content of the curriculumProduce reportsPerform administrative tasksEvaluate curriculum programs and recommend improvementsDevelop teaching materials and other resources for program deliveryExperience2 years to less than 3 yearsDurée de l'emploi: PermanentLangue de travail:...

  • Youth Program Leader

    4 weeks ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements** - Applicants need to be available from March 13, 2023 to March 24, 2023 for Spring Break Programs and June 26, 2023 to September 1, 2023 for Summer Programs. Full-time, Part-time and On-call positions are available during this period. Youth programs will be held at the New Westminster and Coquitlam campuses and may be half or full days....

  • Youth Program Leader

    4 weeks ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements** - Applicants need to be available from March 4 to March 18, 2024, for Spring Programs and June 24 to September 14, 2024, for Summer Programs. Full-time, Part-time and On-call positions are available during these periods. Youth programs will be held at the New Westminster and Coquitlam campuses and several satellite locations such as...

  • Kitchen Administrator

    3 weeks ago

    New Westminster, Canada Spirit of the Children Society Full time

    **Kitchen Administrator** **Job Title: Kitchen Administrator** **Job Summary**:The Kitchen Administrator provides kitchen support to the programs and approved catering requests and is responsible for the overall operations for the kitchen and supply room and area. The Kitchen Administrator will purchase food and stock, and make sure everyone is trained on...

  • Supervisor, Chronic Disease Programs

    4 weeks ago

    New Westminster, Canada YMCA of GREATER VANCOUVER Full time

    **Position Title**: Supervisor, Chronic Disease Programs **Location**: Office based at the Robert Lee YMCA (Downtown Vancouver) with option to do work from home. Travel is also required to program sites in the Lower Mainland and Fraser Valley **Terms**: Full-Time, Term **Shift** 35 hours per week **Salary**: Salary under review (includes...

  • Global Engagement Mobility Program Coordinator

    4 weeks ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements** **What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Program Assistant II

    1 week ago

    New Westminster, Canada Douglas College Full time

    The Role Provides a high level of administrative assistance to Training Group, the College’s contract training department, which provides customized training, services and employment solutions for individuals, businesses, industry and government. Provides exceptional client-centred service on a consistent basis to all stakeholder groups....

  • Administrative Associate, Llpa

    4 weeks ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Assistant Program Coordinator

    3 weeks ago

    New Westminster, British Columbia, Canada City of New Westminster Full time

    Great City, Great Work, Great FutureAssistant Program Coordinator - Senior ServicesDEPARTMENT: Parks and RecreationSTATUS: Regular Full-TimeNO. OF POSITIONS: TwoUNION: CUPE, Local 387HOURS OF WORK: 35 hours per week*SALARY: $ $39.14 per hour + comprehensive benefits packageThe Parks and Recreation Department is seeking two energetic and community minded...

  • Property Administrator

    3 days ago

    New Westminster, Canada First Capital Full time

    First Capital [TSX: FCR.UN] owns, manages and develops grocery-anchored open-air centres in neighbourhoods with the strongest demographics in Canada. As one of Canada’s top employers, we foster a vibrant culture that ensures equal opportunity and well-being for all employees in a dynamic workplace. We are proud to provide rewarding opportunities to build...

  • Program Assistant Ii

    1 week ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Administrative Officer I

    2 days ago

    New Westminster, Canada Douglas College Full time

    The Role The Administrative Officer I contributes to the success of Douglas College and its community of learners by providing daily supervisory and administrative support for the Faculty of Commerce and Business Administration as well as support to the Dean in the process of strategic educational planning while providing exceptional client-centered...

  • Administrative Officer I

    2 days ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...