Temporary Administrative Assistant

3 weeks ago

New Westminster, Canada Envol Full time

Are you a passionate and detail-oriented administrative professional looking for a CONTRACT opportunity to advance your career in a union?

Envol Strategies is looking for a Temporary Administrative Assistant to support their growing client UFCW 1518.

ABOUT US

The minute you start working here, you become a critical part of Envol and our future. You'll play a key role in the continued growth of our company. Every job in our company is important and contributes to our success.

As you'll quickly discover, our success is based on delivering people-focused results. We believe in optimizing the experience for everyone, leaving people and places better than we found them. How do we do it? By working hard, putting people first, and doing whatever it takes. We treat each other with respect and work as a team to get stuff done

Best of all? We're human. When we're not rocking our clients' worlds, we like to get out and explore the world. We're foodies, readers, unicorn hunters, adventurers and explorers. It can be a bit chaotic at times, but there's no shortage of greatness in the madness

For a glimpse into what life at  Envol is really like, visit our career page or check us out on Instagram.  

A DAY IN THE LIFE

As a Temporary Administrative Assistant, you will report to and work closely with the Admin Coordinator and will be responsible for owning all-things admin. In this role, you will get the opportunity to gain experience in various areas of the organization including, but not limited to, the following:

  • Providing support with the coordination and execution of UFCW events.
  • Facilitating member communications and digital communications.
  • Supporting union reps with setting up online votes, sending out mass communication through various tools and editing other correspondence using best office administration practices.
  • Ensuring the accuracy of member records and other databases.
  • Coordinating both general and member correspondence.
  • Addressing member grievances.
  • Overseeing member bargaining and contract cycles to ensure their accuracy.
  • Supporting with member organizing.
  • Providing reception support and its associated responsibilities as necessary.
  • Assisting in the preparation and implementation of meetings.
  • Liaising between employers, suppliers, members, and others.
  • Supporting members at workplaces by ensuring accuracy of the member database, processing documentation and creating various communications efficiently.

WHAT YOU BRING TO THE TABLE

  •  Some post-secondary training in administration or an equivalent with 1-2 years of general administrative and/or clerical and/or event support experience.
  • A positive energy with a can-do attitude – you're always ready to jump in and support where you can
  • Expert ability to adapt as hurdles present themselves and think critically to problem-solve along the way.
  • You're not afraid to ask questions and don't shy away from learning – in fact, you embrace it
  • Excellent verbal and written communication skills.
  • Stellar computer literacy skills including proficiency with Microsoft software (including Word, Excel, PowerPoint, Teams and SharePoint), digital communication tools (Zoom, email, etc.) and other mainstream programs (like Adobe Pro).
  • Superior organizational, prioritization, and time-management skills that allow you to work accurately and efficiently when given tight turnaround times.
  • Exceptional attention to detail – nothing gets past you

IT'S A BONUS IF YOU...

  • Have experience providing administrative support to executives.
  • Are multilingual and can speak and/or write in more than one language.

ABOUT OUR CLIENT

At UFCW 1518, we believe that we are stronger together. Everyone deserves safe and respectful working conditions and a healthy community. By continuing to win fights for fairness, organize workers in diverse industries, and support causes that benefit communities, we work together to improve quality of life for all British Columbians.

We are a democratic, member-driven union that is built on a foundation of integrity and respect. We are committed to working hard for our members, fighting for higher wages, better benefits, job security and fair treatment. We also use our voice to speak up on issues that impact our communities, such as implementing a living wage and standing against discrimination.

If this sounds like what you're looking for in your next opportunity, we want to hear from you Apply with your resume and cover letter today.

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