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Administrative Assistant

6 months ago

Wolfville, Canada Sodexo Campus Canada - Acadia University - Physical Plant Services Full time

**JOB OVERVIEW**

The Administrative Assistant will complete administrative tasks assigned by the manager in accordance with corporate guidelines. Provide accurate, friendly, quality service to customers/clients when processing customer/client transactions. The general responsibilities of the position include those listed below, but Sodexo may identify other responsibilities of the position. These responsibilities may differ among accounts, depending on business necessities and client requirements.

**RESPONSIBILITIES**
- A customer service orientated administrative assistant, well organized individual
- Maintains up-to-date recovery spreadsheet
- Coverage for Customer Service Rep during breaks/vacation/sickness
- Damage costs on a weekly and monthly basis submitted to client, and updated information maintained in report
- Events/conferences tracking and billing
- CMMS support, Work orders, Purchase orders, PM
- Performs administrative assistant duties within department as required
- Other reports as requested by management & Client
- Supports Office Manager with submitting HR benefits, hiring packages
- Complies with all company safety and risk management policies and procedures
- Performs all work in accordance with established safety procedures
- Perform other duties and responsibilities as assigned

**SKILLS**
- Presents self in a highly professional manner to others
- Ability to maintain a positive attitude
- Ability to communicate with co-workers and other departments with professionalism and respect
- Maintains a professional relationship with all coworkers, vendor representatives, customers, and client representatives
- Strong working knowledge of Microsoft Excel and Word
- Efficiency, prioritization, ability to meet sensitive deadlines
- Collaboration and teamwork skills
- Commitment to customer service
- Attention to detail
- Planning, organizing, prioritizing and time management skills
- Accountability, initiative, and ability to work independently
- Demonstrated ability to maintain confidentiality
- Excellent attendance in current and past employment
- Strong financial acumen
- Experience an asset
- Will be required to have a Criminal Background check

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted

Benefits: Medical Benefits, Company Pension Plan

**Job Types**: Full-time, Permanent

**Salary**: From $15.50 per hour

Expected hours: 40 per week

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Wolfville, NS B4P 2P3: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person