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Administrative Assistant, Academic Services

1 month ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Faculty of Law- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
- Posting Close Date- 16 September 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,551.00 - $4,720.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- PB8- Hours of Work- Monday to Friday, 8:30 am - 4:30 pm- Employee Group:
- CUPE 951 - Regular- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityPlease note that as this is a continuing position, only applicants who are Canadian citizens or permanent residents can be considered.

**_*This position is eligible for a Modified Work Schedule*_**
- **Indigenous Peoples**:

- **Black people**:

- **Racialized people or people of colour**
- Job SummaryUVic Law is one of Canada's leading law schools, known for the strength of our academic program, approach to experiential learning and our commitment to community engagement and social justice. UVic Law’s undergraduate professional programs include the Juris Doctor (JD) and the world’s first joint degree in Canadian Common Law and Indigenous Legal Orders (JD/JID).

As members of the Student Services team, the Administrative Assistant, Academic Services, supports the Faculty of Law’s academic operations and its commitment to student success and service excellence. The Assistant provides front line support to students, faculty, staff, and the public.
- Job Requirements**Experience**:
These positions require a level of education, training, and experience equivalent to three (3) years of administrative and customer service in a comparable environment, preferably in a post-secondary setting.

**Knowledge/Skills/Abilities**:

- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Experience with classroom and learning technology, audio visual and video conferencing technology support.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Experience in maintaining confidential and sensitive information.
- Ability to prioritize and manage time and tasks with attention to detail.
- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to interpret policies and procedures.
- Ability to learn, set-up, teach, troubleshoot and problem-solve classroom and learning technology.
- Demonstrated ability to provide excellent service.
- Knowledge and experience with Microsoft Word, Excel (including mail merges), Outlook Calendar, and listservs.
- Experience with using learning and data management systems.
- Experience with technical writing is an asset.
- Familiarity with UVic programs, policies, procedures, and business systems considered an asset.

**Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

**What UVic Offers**:To learn more click here.