Administrative Team Assistant, Guardianship
3 weeks ago
**Guardianship & Permanency Planning Team Assistant**:
- 18-Month Maternity/Parental Leave_
**Who We Are**:Located on the traditional territories of the Lək̓ʷəŋən People, Surrounded by Cedar Child & Family Services’ (SCCFS) vision is to support the empowerment of the urban Indigenous community to continue the reclamation of traditional systems of caring for and protecting children so no child or youth will be placed into care. As an urban Delegated Indigenous Agency, SCCFS is committed to providing child and family services strongly rooted in Indigenous cultural values and world views while ensuring urban Indigenous children and youth grow up connected to family, community, and culture.
Surrounded by Cedar receives its delegation through the Provincial Director of Child Welfare, who gives the agency the authority to undertake administration of parts of the _Child, Family and Community Service Act (CFCSA)_. Under its current delegation agreement, Surrounded by Cedar administers C3 (Family Services) & C4 services (Guardianship).
SCCFS strives to be a culturally safe employer, with a keen focus on Indigenous recruitment and retention. While working at the agency, employees will be involved in various cultural knowledge sharing opportunities, activities, and ceremonies, while being actively engaged in urban Indigenous community events.
**Position Summary**
Reporting to the Office Manager, the Guardianship & Permanency Planning Team Assistant provides administrative support to the agency’s Guardianship & Permanency Planning team who provide delegated service to children and youth in care, youth on Youth Agreements, young adults accessing the Agreements with Young Adults Program as well as their families. The Guardianship & Permanency Planning Team Assistant maintains department files, administers Guardianship related financial processes, and provides general administrative support. As a member of the Administrative Services Team this vital position supports and provides back up to other administrative positions during absences or periods of high workload.
**Primary Responsibilities**
- Offer various levels of administrative support to our delegated teams while providing a welcoming environment for urban Indigenous children, youth, young adults, and families.
- Utilize various information management systems including the Ministry Information Systems (MIS), Integrated Case Management (ICM), Resource and Payments System (RAP), JONAS, and Enterprise Document Management System (EDRMS).
- Use your organizational skills to maintain accurate and up-to-date electronic and physical filing systems.
- Enter payments and support staff with travel bookings, including accommodations and transportation.
- Participate as part of the agency’s administrative team.
**Knowledge, Skills, and Abilities**
- Well-developed office administration skills.
- Well-developed communication and interpersonal skills.
- Excellent client service skills. Friendly, positive, responsive, professional, and helpful.
- Well organized and proactive with strong time management skills.
- Ability to multitask, paying attention to detail.
- Records management skills.
- Ability to maintain a high level of confidentiality.
- Advanced computer skills including MS Office and various government information software and/or programs.
- Understanding of office equipment including copiers and phone systems.
- Able to work independently with mínimal day-to-day supervision as well as working within a collaborative team framework.
- Respect for Indigenous people and culture.
**Training, Education, and Experience**
- Secondary school graduation or equivalent.
- Post-secondary Office Administration Certificate or equivalent would be an asset.
- Knowledge of standard office procedures and at least 2 years’ experience providing administrative services for an organization.
- Experience using ICM, MIS and RAP systems would be considered an asset.
- Experience with records management including electronic filing systems that contain confidential and sensitive information.
- Satisfactory Criminal Record Check.
**What We Have to Offer**:
- Competitive wages
- A healthy working environment rooted in Indigenous ways of knowing and being
- Flexible work schedules and leave opportunities that promote work/life/family balance
- Professional development and learning opportunities to enhance your skills
**Working Conditions**
Work is performed primarily in the Surrounded by Cedar office. Some lifting and cleaning duties are required. Employees in this position must be able to safely lift between 15 and 25 pounds.
**Critical Success Factors**
In support of our Vision and Mission, we embody an agency culture that is supportive, team-oriented, caring, genuine/authentic, respectful, and fun (with laughter). Most importantly, we work from the heart to support our belief that: _Children are the most sacred gift that will ever be given by the Creator._
**Job Type
-
Guardianship and Permanency Social Worker
2 weeks ago
Victoria, Canada Surrounded By Cedar Child & Family Services Full time**Surrounded by Cedar Child & Family Services** - **Guardianship & Permanency Planning Worker**_ **Overview** Located on the traditional territories of the Lkwungen People, Surrounded by Cedar Child & Family Services’ (SCCFS) vision is to support the empowerment of the urban Indigenous community to continue the reclamation of traditional systems of...
-
Student Coordinator
2 months ago
Victoria, Canada International Student Guardianship Canada Full time**ABOUT US** **International Student Guardianship Canada Inc. (ISGC)** is a growing Canadian educational agency working with international students from over 50 countries, living and learning across Canada. Secondary and post-secondary students are provided with educational support and overall care during their stay in Canada. ISGC works directly with many...
-
Guardianship Social Worker
3 weeks ago
Victoria, Canada Island Metis Family & Community Services Society Full time**Guardianship Social Worker** **(Full-Time Position)** **Minimum qualifications, ALL of which must be met in order to be considered for the position**: - Bachelor’s Degree or higher in Social Work or Child and Youth Care or Master of Education in Counselling Psychology/Master of Arts in Counselling Psychology with completion of a practicum in family...
-
Victoria, Canada Island Health Full time**Job Description**: In accordance with the Vision, Purpose and Values and strategic direction of Island Health, patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Manager, Clinical Risk and Adult...
-
Manager of Guardianship and Permanency Planning
4 weeks ago
Victoria, Canada Island Metis Family & Community Services Society Full time**Manager of Guardianship and Permanency Planning** **(Full-Time Position)** **Minimum qualifications, ALL of which must be met in order to be considered for the position**: - Master’s Degree in Social Work or Child & Youth Care; Bachelor’s Degree in Social Work or Child and Youth Care; Bachelor of Arts in a related human services field. - Bachelor's...
-
Guardianship Social Worker
1 week ago
Victoria, British Columbia, Canada Island Metis Family & Community Services Society Full timeGuardianship Social Worker(Full-Time Position)Minimum qualifications, ALL of which must be met in order to be considered for the position:Bachelor's Degree or higher in Social Work or Child and Youth Care or Master of Education in Counselling Psychology/Master of Arts in Counselling Psychology with completion of a practicum in family and child welfare or;...
-
Victoria, Canada Island Metis Family & Community Services Society Full time**Manager of Guardianship and Permanency Planning** **(Full-Time Position)** **Minimum qualifications, ALL of which must be met in order to be considered for the position**: - Master’s Degree in Social Work or Child & Youth Care; Bachelor’s Degree in Social Work or Child and Youth Care; Bachelor of Arts in a related human services field. - Bachelor's...
-
Social Worker
4 weeks ago
Victoria, Canada Island Metis Family & Community Services Society Full time**Guardianship Social Worker** **(Full-Time Position)** **Minimum qualifications, ALL of which must be met in order to be considered for the position**: - Bachelor’s Degree or higher in Social Work or Child and Youth Care or Master of Education in Counselling Psychology/Master of Arts in Counselling Psychology with completion of a practicum in family...
-
Victoria, British Columbia, Canada Island Metis Family & Community Services Society Full timeManager of Guardianship and Permanency Planning(Full-Time Position)Minimum qualifications, ALL of which must be met in order to be considered for the position:Master's Degree in Social Work or Child & Youth Care; Bachelor's Degree in Social Work or Child and Youth Care; Bachelor of Arts in a related human services field. Bachelor's Degree with a Major/Honors...
-
Sw Ast 15r
3 weeks ago
Victoria, Canada BC Public Service Full timePosting Title- SW AST 15R - Social Program Officer (SPO) Assistant- Position Classification- Social Worker Assistant R15- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $57,296.54 - $64,805.30 annually, effective April 9, 2023- Close Date- 4/26/2023- Job Type- Regular Full Time- Temporary End Date-...
-
Team Administrative Assistant/receptionist
1 week ago
Victoria, British Columbia, Canada KPMG Full timeOverview:You've got big plans. We have opportunities to match, and we're committed to empowering you to become a better you, no matter what you do.When you join KPMG you'll be one of over 227,000 professionals providing audit, tax, advisory and business enablement services across 146 countries.With the support to do things differently, grow personally and...
-
MHSU Clinician Assertive Community Treatment
2 months ago
Victoria, Canada Island Health Full timeQUALIFICATIONS: Education, Training And Experience Masters Degree in a health related discipline from an approved post-secondary institution. Three (3) years recent related experience. A significant understanding of alcohol and drug addiction issues, substance use assessments, treatment methodologies, intervention strategies, the change process, and...
-
MHSU Clinician Assertive Community Treatment
3 weeks ago
Victoria, Canada Island Health Full timeQUALIFICATIONS: Education, Training And Experience Masters Degree in a health related discipline from an approved post-secondary institution. Three (3) years recent related experience. A significant understanding of alcohol and drug addiction issues, substance use assessments, treatment methodologies, intervention strategies, the change process, and...
-
Administrative Assistant
2 weeks ago
Victoria, Canada British Columbia Investment Management Corporation (BCI) Full timeCLOSING DATE: April 30, 2024. - WHO YOU WILL BE WORKING WITH - The Investment Strategy & Risk (ISR) department plays a key role in setting, implementing, and monitoring the long-term strategies of BCI’s clients. This is accomplished by working with clients, management and asset classes to define the optimal path to achieve clients’ outcomes, and enabling...
-
Administrative Assistant
3 weeks ago
Victoria, Canada British Columbia Investment Management Corporation (BCI) Full timeCLOSING DATE: December 12, 2023. - INVESTMENT STRATEGY & RISK - This role provides both team collaboration with other administrative professionals and the opportunity to have direct oversight and impact on the group you support. If you like working with people, solving problems, and staying organized, this is the team for you! - THE OPPORTUNITY - The...
-
Planning Team Assistant
4 weeks ago
Victoria, Canada Islands Trust Full time**Planning Team Assistant**: **JOB PROFILE** Position #88093(SSI), 36571(GAB), 36560(VIC) **TITLE**: PLANNING TEAM ASSISTANT **CLASSIFICATION**: CLERK GRID R9 **MINISTRY**: ISLANDS TRUST, MINISTRY OF MUNICIPAL AFFAIRS **WORK **UNIT**: PLANNING SERVICES **SUPERVISOR TITLE**: REGIONAL PLANNING MANAGER **SUPERVISOR **POSITION **#**: 36550(SSI) 36532...
-
Administrative Assistant
1 week ago
Victoria, British Columbia, Canada British Columbia Investment Management Corporation (BCI) Full timeCLOSING DATE:December 12, 202- INVESTMENT STRATEGY & RISK This role provides both team collaboration with other administrative professionals and the opportunity to have direct oversight and impact on the group you support. If you like working with people, solving problems, and staying organized, this is the team for you THE OPPORTUNITY The Administrative...
-
Administrative Assistant
2 weeks ago
Victoria, Canada Community Roots Support Services Full timeHere we grow again! Community Roots Support Services is a fast growing company that continues to expand in order to better serve the community and the individuals we support. We are looking to add an administrative assistant to our skilled team in order to facilitate continued smooth operation of the company, and allow for further growth and optimization of...
-
Administrative Assistant
4 weeks ago
Victoria, Canada Thales Full timeLocation: British Columbia_Remote_Worker, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's...
-
Administrative Assistant
4 days ago
Victoria, Canada Thales Canada Inc., Defence and Security Full timeLocation: British Columbia_Remote_Worker, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's...
