Licensing Course Representative

3 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Student Info Support 3b (Gr6)

Job Title

Licensing Course Representative

Department

Course Representative Team | Real Estate Licensing Education | UBC Sauder School of Business

Compensation Range

$3,881.00 - $4,082.00 CAD Monthly

Posting End Date

February 16, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Description Summary

UBC Sauder School of Business is one of the world’s leading business faculties. The school consistently ranks among the top 100 in the world and is recognized internationally for excellence in research and learning, an outstanding faculty and unmatched global partnerships. A collaborative and respectful culture within which all members of our community can thrive is a key principle in our strategic plan, and one that underpins our educational mission.

We acknowledge that UBC Sauder at the Vancouver Campus is situated within the traditional, ancestral and unceded territory of the Musqueam. We acknowledge that UBC Sauder at the UBC Robson Square is situated on the traditional territory of the Musqueam, Squamish and Tsleil-Waututh.

When you join UBC Sauder School of Business you become part of a team of academics and professionals committed to making a positive impact through business education.

The Sauder Real Estate Division (RED) at the UBC Sauder School of Business administers the Real Estate Licensing and Registration programs for provincial regulatory bodies in British Columbia, Saskatchewan and Alberta, and enrolls approximately 45,000 students annually in regulated educational offerings.

Organizational Status

Reports to the Associate Program Leader. Liaises with various related UBC Sauder and third-party service providers for the successful scheduling and delivery of courses and advancement of the students.

Work Performed

Marketing, Recruitment and Communication
- Prioritizes and responds to prospective student inquiries for various programs. Advises on program information, program registration, policies, documents needed, admission requirements, regulatory requirements and course selection, referring complex questions to the Course Representative Coordinator and/or Associate Program Leader.
- Reviews existing course regulations and suggests amendments as appropriate.
- Communicates with third-party organizations for student sponsorships.
- Provides current licensing and post-licensing students with information on how to become licensed, license renewal requirements, and which courses Continuing Education courses are needed.
- Explains and interprets practices and procedures to students, staff, markers and related organizations (BC Financial Services Authority, Saskatchewan Real Estate Commission, Real Estate Council of Alberta, Real Estate Boards, etc.), with regards to standard daily operations, confirmation of registration, student enrolment, course requirements and non-routine enquiries.
- Maintains a thorough knowledge of the regulations and requirements of the various real estate regulatory bodies (e.g., BC Financial Services Authority, Saskatchewan Real Estate Commission, Real Estate Council of Alberta, etc.) and explains to prospective students how the unit’s programs and courses can assist them in meeting these requirements and their educational objectives.
- Generates reports and compiles program statistics from the registration system and student information management systems on enrollment, completion, space utilization and financial data, as needed.
- Provides input into departmental policies and develops and implements administrative procedures with the goal of improving program operational efficiencies.

Registration, Student Records and Financial Administration
- Assists in determining whether students have met the language requirements by qualifying for an exemption or by passing the appropriate English Language Proficiency Examination (“ELPR”, as determined by the regulatory body).
- Maintains updated knowledge of ELPR regulatory requirements of Canadian provincial regulatory bodies.
- Assists in determining acceptability, and processes transcripts, credential reports, and language proficiency results to meet ELPR regulations through hard copy official documentation and a variety of secure electronic transmission platforms.
- Communicates proactively with students to ensure that they adhere to the program schedule by informing them of their assignment and examination status and due dates.
- Prepares and sends warning letters to students who are not complying with course regulations.
- Evaluates course extension requests and processes those that fall within established guidelines.
- Receives students’ assignments and sends to the markers for grading. Participates in the processing of students’ assignments.
- Provides administrative support to the Appeals Committee; assists manager by provid

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