Administrative Assistant I, Medical

4 days ago

Toronto, Canada University Health Network Full time

Job Posting: 898429

Position**:Administrative Assistant I, Medical**
Site: Toronto Rehabilitation Institute - University Centre
Department: Schroeder Pain Assessment and Rehabilitation Research Centre (SPARC), KITE Research Institute
Reports to: SPARC Program Manager and SPARC Clinical Director
Hours: 37.5 hours per week; Mondays - Fridays
Pay Scale: $20.86 to $26.08 per hour (Commensurate with experience and consistent with UHN Compensation Policy)
Status: Permanent Full-Time
**University Health Network (UHN)** is looking for an experienced professional to fill the key role of **Administrative Assistant I, Medical **in our SPARC Clinic.

**_
Transforming lives and communities through excellence in care, discovery and learning._**

The University Health Network, where _“above all else the needs of patients come first”_, encompasses **Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN**. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of _“Transforming lives and communities through excellence in care, discovery and learning”_, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

KITE is the research arm of Toronto Rehab and one of the principal research enterprises of UHN, Canada’s top medical research hospital. Together, KITE and UHN are committed to transforming lives and the communities we serve through excellence in care, discovery and learning, while helping build A Healthier World.

SPARC, the Schroeder Pain Assessment and Rehabilitation Research Centre, will be a clinical-research interdisciplinary platform for the investigation of pain disorders involving research with backgrounds in biomedical engineering, physical medicine and rehabilitation, clinical epidemiology and kinesiology. SPARC is looking for an experienced professional to join this interdisciplinary team as a **Medical Administrative Assistant I**. This individual will exercise judgment and independence under the direction of the SPARC Clinical Director and SPARC Program Manager to provide secretarial and administrative support services to this multidisciplinary team, which includes other administrative assistants, clerical staff and service coordinators. The role will require you to interact with patients, clinicians, learners/ trainees, researchers, management and other administrative/clerical staff.

**Responsibilities**:

- Ensuring the efficient operation and organization of the program and patient activities
Rescheduling clinic patients if cancellation occurs
- Preparing patient clinic list prior to clinic
- Transcription and preparing letters and insurance forms, as assigned
- Handling queries and questions from patients, other clinicians, internal and external stakeholders in a professional, courteous and timely manner or redirecting to appropriate person
- Coordinating clinic room bookings and clinician scheduling; assisting with patient check-in, set-up and take-down of consult rooms during clinic
- Maintaining patients' records (electronic and paper)
- Collecting and cross-referencing information in electronic databases and tracking forms, producing program patient activity reports
- Using advanced word processing to facilitate the production of patient reports and other documents/materials, as assigned
- Managing the flow of documentation through the program, including using knowledge of medical terminology and discretion to alert physicians or clinicians to diagnostic reports that require priority attention
- Managing patient billing and reconciliation, as required
- Performing clerical and administrative support functions to the SPARC team, as assigned
- Performing cross-functional responsibilities, as required
- Performing other duties consistent with the job classification, as assigned
- **Qualifications**:

- Completion of a recognized medical office program at the diploma level
- At least one (1) to two (2) years of related medical secretarial experience
- Comprehensive knowledge of health care legislative policies, organizational/program practices, procedures and standards
- Knowledge of medical terminology required
- Extensive on-the-job computer/word processing, database and spreadsheet software

experience required; advanced experience in a Microsoft Office environment required
- Excellent written and verbal communication skills, strong customer service skills
- Excellent organization and prioritization skills with the ability to perform multiple concurrent tasks with a hig

  • Administrative Assistant I

    7 months ago

    Toronto, Canada University Health Network Full time

    Part-time - Department: Arthritis Program **Company Description**: The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the...

  • Medical Administrative Assistant

    2 days ago

    Toronto, Canada Bloor Medical Clinic Full time

    Family Physicians office looking for dedicated medical administrative assistance with PS Suite experience. **Salary**: From $24.00 per hour **Benefits**: - Dental care Schedule: - 8 hour shift Work Location: In person

  • Medical Assistant

    7 months ago

    Toronto, Canada Appletree Medical Group Full time

    **Medical Assistant - **900 Albion Rd., Toronto **Who We Are**: Appletree Medical Group is the most progressive multi-disciplinary medical group in Canada. We assist and manage the practices of Ontario’s best family physicians and specialists, including physicians offering virtual healthcare services. For over two decades, we have worked with bright and...

  • Medical Assistant

    6 months ago

    Toronto, Canada Appletree Medical Group Full time

    **Medical Assistant** **Who We Are**: Appletree Medical Group is the most progressive multi-disciplinary medical group in Canada. We assist and manage the practices of Ontario’s best family physicians and specialists, including physicians offering virtual healthcare services. For over two decades, we have worked with bright and motivated individuals on our...

  • Medical Assistant

    6 months ago

    Toronto, Canada Appletree Medical Group Full time

    **Medical Assistant** **Who We Are**: Appletree Medical Group is the most progressive multi-disciplinary medical group in Canada. We assist and manage the practices of Ontario’s best family physicians and specialists, including physicians offering virtual healthcare services. For over two decades, we have worked with bright and motivated individuals on...

  • Medical Laboratory Technician/assistant

    6 days ago

    Toronto, Canada GSH Medical Full time

    We are currently looking for a Full Time Medical Laboratory Technician/ Medical Administrative Assistant for our office in the heart of Forest Hill! This position will assist as a Medical Receptionist - Must have excellent communication skills & Customer service skills - Ability to prioritize, delegate and perform all lab functions - Aptitude for accuracy...

  • Administrative Assistant I

    6 months ago

    Toronto, Canada Women's College Hospital Full time

    Women's College Hospital (WCH) is an academic, ambulatory care hospital in Ontario with a focus on health for women, health equity and health system solutions. If you're ready to be part of a team that is revolutionizing the future of healthcare, then you will want to join an institution where the possibilities for innovation, new discovery and system...

  • Medical Assistant

    3 months ago

    Toronto, Canada Appletree Medical Group Full time

    **_Who We Are_** **_ Appletree Medical Group stands as Canada's most forward-thinking multi-disciplinary medical team, setting the standard in healthcare innovation. We proudly support and manage the practices of Ontario's leading family physicians and specialists, including pioneers in virtual healthcare services. For over twenty years, we've partnered...

  • Medical Office Assistant

    7 months ago

    Toronto, Canada Prime Medical Centre Full time

    Seeking a Medical Office Assistant. **Responsibilities**: - Schedule appointments for patients. - Answer telephone calls. - Provide patients with information about available services and fees. - Handle correspondence. - Take patient vitals - File medical records. Previous Medical Administration and EMR experience mandatory. Clinic location: 68 Abell...

  • Administrative Assistant Ii, Medical

    2 days ago

    Toronto, Canada University Health Network Full time

    Job Posting #903024 Position**:Administrative Assistant II, Medical** Site: Toronto Rehabilitation Institute - University Centre Department: Schroeder Pain Assessment and Rehabilitation Research Centre (SPARC), KITE Research Institute Reports to: SPARC Program Manager and SPARC Clinical Director Hours: 37.5 hours per week; Mondays - Fridays Pay Scale:...

  • Medical Assistant

    4 months ago

    Toronto, Canada Appletree Medical Group Full time $17

    Medical AssistantWho We Are:Appletree Medical Group stands as Canada's most forward-thinking multi-disciplinary medical team, setting the standard in healthcare innovation. We proudly support and manage the practices of Ontario's leading family physicians and specialists, including pioneers in virtual healthcare services. For over twenty years, we've...

  • Medical Office Assistant

    7 months ago

    Toronto, Canada Prime Medical Centre Full time

    Seeking a Medical Office Assistant. **Responsibilities**: - Schedule appointments for patients. - Answer telephone calls. - Provide patients with information about available services and fees. - Handle correspondence. - Take patient vitals - File medical records. Previous Medical Administration and EMR experience mandatory. Clinic location: 68 Abell...

  • Medical Administrative Support Specialist

    2 weeks ago

    Toronto, Ontario, Canada Appletree Medical Group Full time

    Company OverviewAppletree Medical Group is a leading provider of comprehensive healthcare services in Canada, with a network of modern medical facilities across Ontario.Salary and BenefitsThe salary for this role is estimated at $43,008 per year, based on an hourly rate of $17.20 plus additional bonuses. Benefits include vision, dental, medical, and...

  • Assistant Manager-medical Administration

    7 months ago

    Toronto, Canada Watson Medical Clinic Full time

    Assistant clinic manager job assisting the clinic manager with daily duties - Respond and ensure that patient inquiries and complaints are handled in an appropriate, timely, and satisfactory manner - Prepare work schedules for medical office assistants - Ensure the office policies and procedures are implemented and adhered to - Ensure that MOAs complete...

  • Medical Office Assistant

    2 weeks ago

    Toronto, Canada Prime Medical Centre Full time

    Previous Medical Administration and EMR experience mandatory. Clinic location: 68 Abell st, Toronto Hours: M-F 12:30pm-8:30pm **Responsibilities**: - Greet and welcome patients upon arrival - Register patients and update their information in the system - Room patients and prepare them for appointments - Answer phone calls, direct inquiries, and provide...

  • Medical Office Assistant

    7 months ago

    Toronto, Canada Queens Quay Medical Centre Full time

    Located in Loblaws Superstore by the lake in Downtown Toronto. Join a practice with 9 physicians in need of additional support! Job Description: The Medical Office Assistant will be responsible for performing administrative tasks in the medical office. Duties include answering phones, greeting patients, scheduling appointments, and maintaining patient...

  • Medical Administration and Reception

    7 months ago

    Toronto, Canada GSH Medical Full time

    We are looking for a skilled medical receptionist for our Forest Hill location, located conveniently around Eglinton and Bathurst. You will be directly assisting our Chronic Pain Specialists and their patients while offering auxiliary support to our Family Practice. In addition to hands on responsibilities on the front desk, Typical duties will include: -...

  • Medical Assistant

    1 month ago

    Toronto, Canada Appletree Medical Group Full time $17 - $18

    Who We Are:Appletree Medical Group is the most progressive multi-disciplinary medical group in Canada. We assist and manage the practices of Ontario’s best family physicians and specialists, including physicians offering virtual healthcare services. For over two decades, we have worked with bright and motivated individuals on our mission to improve access...

  • Clinic Assistant Manager

    6 months ago

    Toronto, Canada Watson Medical Clinic Full time

    **Assistant Clinic Manager** Do you want to make a real difference to peoples’ lives as a vital member of a healthcare team? Do you thrive in a fast-paced work environment? If so, consider becoming a full time **Assistant Clinic Manager **with us. **Watson Family Medical Clinic** is a healthcare provider located in Toronto, ON. We are an innovative...

  • Medical Administrative Assistant

    7 months ago

    Toronto, Canada Sunnybrook Department of Medicine Association Full time

    The Sunnybrook Department of Medicine Association is seeking a full-time Medical Administrative Assistant to cover a 12-month maternity leave position in the Geriatric Medicine Division. We are a large medical practice of over 150 doctors and 95+ medical administrative staff and we are seeking an exceptional individual to join our team to provide...