Real Estate Administrative Assistant
2 weeks ago
Full-time Real Estate Administrative Assistant - English,
Cantonese & Mandarin Speaking
RE/MAX Hallmark Realty Ltd. - Richmond Hill, ON
This position is to provide support to a growing real estate team. You will be responsible for administration, marketing, social media, as well as but not limited to, other duties as described herein.
Real Estate administration experience is highly preferred.
Location: Richmond Hill
, Permanent
**Salary**: $18.00 - $22.00 based on experience
Responsibilities include but are not limited to:
- Managing personal calendar and all appointments
- Answer/filter listing related calls from showing agents/prospective clients
- Prepare and load showing and access instructions to Broker Bay
- Broker loading - uploading and updating listings on MLS
- Offers -- preparation of offers, amendments, waivers and other related forms/ documents
- Coordinating or assisting with the preparation and delivery of marketing materials and presentations
- Arrange marketing for listings (i.e. photography, measurements, MLS descriptions, floor plans, staging, minor renovations, etc.)
- Booking of open houses, preparing feature sheets
- Pre-listing, listing and post-sale activities
- Coordinate with inspectors, mortgage specialists, lawyers, etc.
- Organizing mailings and target mailing
- Coordinating or installing/ removing signs and lockboxes
- Prepare & Submit Trade Record Sheets
- Manage client relationship tasks such as follow up and ensuring all required documents are collected and correctly completed
- Assist as required with personal functions such as, getting car washed, filling up car with gas, buying gifts, greeting service providers, picking up dry-cleaning, etc.
Qualifications and Skills:
- Must be proficient in English and Mandarin and preferably in Cantonese
- Superior customer service skills, including excellent telephone and interpersonal manner.
- Detail-oriented, high level of initiative and the ability to multitask
- Ability to work independently and as part of a team.
- Outstanding communication skills (written and verbal)
- Excellent organizational skills and attention to detail
- Strong time management capabilities.
- Strong data entry and reporting skills
- Minimum 1 to 2 years working experience in general office administration, ideally in the real estate industry.
- Must have own vehicle and valid G license
Should you be interested in this position, please forward your resume and cover letter.
Applicant Qualifications:
How many years of Real Estate administrative experience do you have?
Do you speak Mandarin and Cantonese?
How many years of TRREB / MLS experience do you have?
This is an employer-written question. You can report inappropriate questions to Indeed through the
"Report Job" link at the bottom of the job description. "Are you located in Markham, ON?"
Do you have a valid driver's license?
This is an employer-written question. You can report inappropriate questions to Indeed through the
"Report Job" link at the bottom of the job description. "Do you have access to your own vehicle?"
**Job Types**: Full-time, Permanent
**Salary**: From $20.00 per hour
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Greater Toronto Area, ON: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- Administrative: 1 year (preferred)
- real estate industry: 1 year (preferred)
Work Location: In person
Expected start date: 2023-03-23
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