Scheduling and HR Coordinator

7 days ago


Nepean, Canada Total Communication Environment Full time

**Overview**:
TCE is seeking a highly organized and detail-oriented individual to join our team as a Talent and HR Specialist. This dynamic position combines Human Resources support with scheduling and on-call responsibilities to ensure smooth operations across our 13 group homes for adults with developmental disabilities.

As part of the HR team, you will assist in recruitment, onboarding, and maintaining employee records. In your scheduling role, you will be responsible for coordinating staff schedules, managing call-ins, and ensuring shift coverage. This position requires strong communication skills, the ability to adapt to changing priorities, and a commitment to supporting the individuals we serve.

This is an excellent opportunity for a motivated professional looking to make a meaningful impact in a supportive and collaborative environment. This position is currently vacant.

**Key Responsibilities**:

- **Scheduling and On-Call Duties**:_
- Develop, maintain, and update staff schedules to ensure appropriate coverage for all shifts.
- Coordinate replacement staff for unplanned absences, ensuring coverage aligns with the needs of each home.
- Act as the primary point of contact during on-call shifts, addressing urgent staffing and operational needs.
- Communicate schedule changes promptly to employees and supervisors.
- Ensure accurate record-keeping of shift changes and employee availability.
- Utilize scheduling software to streamline processes and improve efficiency.
- **Human Resources Duties**:_
- Maintain accurate and up-to-date employee records (digital and physical).
- Prepare HR documents, including employment contracts, offer letters, and termination notices.
- Provide support in onboarding and offboarding processes, ensuring smooth transitions.
- Assist in processing payroll and responding to employee inquiries regarding pay and benefits.
- Ensure compliance with employment laws and organizational policies.
- Generate HR reports on metrics such as turnover, absenteeism, and training.
- Organize and track employee training, including certifications like CPI and First Aid/CPR.
- Respond to employee concerns and escalate issues when necessary.

**Qualifications**:

- Post-secondary education in Human Resources, Business Administration, or a related field.
- Previous experience in human resources, scheduling, or on-call coordination is preferred.
- Strong organizational and time-management skills with the ability to multitask.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and familiarity with HRIS or scheduling software.
- A high degree of professionalism and discretion in handling sensitive information.
- Knowledge of employment laws and regulations in Ontario is an asset.
- Ability to work flexible hours.

Schedule:
Full time, 40 hours per week: Monday - Thursday 6am-4pm

Pay: From $30.46 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care
- Wellness program
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Human resources: 1 year (preferred)

Work Location: Hybrid remote in Nepean, ON K2E 7K3

Application deadline: 2024-12-13



  • Nepean, Canada Centrepointe Orthodontics Full time

    SCHEDULING COORDINATOR/RECEPTIONIST Our progressive and highly respected orthodontic team in Ottawa West is looking for a full time Scheduling Coordinator/Receptionist. To the right person, we offer a fun, challenging and diversified career. This position involves scheduling of our patients, phone call management and patient/parent coordination. Most of...


  • Nepean, Canada Ottawa West Community Support Full time

    Ottawa West Community Support is a non-profit Community Support Service in the west end of Ottawa providing practical, compassionate, and innovative services that support clients and caregivers within our community. We are currently seeking an energetic, detail-oriented individual who has excellent interpersonal skills and can work well with seniors and...

  • HR Specialist

    6 days ago


    Nepean, Canada Leisure Days RV Group Full time

    Leisure Days RV Group is the 4th largest RV dealership group in North America, and largest RV Dealership group in Canada with over 36 dealerships in 5 provinces - British Columbia, Ontario, Nova Scotia, New Brunswick, and Quebec. Headquartered in Ottawa, the Leisure Days RV Group was started in 2003 when it opened RV Canada. Operating in five provinces the...

  • HR Administrator

    1 week ago


    Nepean, Canada Morin Supply Full time

    **We deliver specialty construction products** Founded by the Morin brothers in 1986, Morin Supply has since grown into a major distributor of specialty construction products and materials across the National Capital Region. Homeowners, contractors, engineers, and architects rely on us to source the products they need from the industry’s most respected...

  • HR Generalist

    1 week ago


    Nepean, Canada Leisure Days RV Group Full time

    Leisure Days RV Groupis the 4th largest RV dealership group in North America, and largest RV Dealership group in Canada with over 36 dealerships in 5 provinces - British Columbia, Ontario, Nova Scotia, New Brunswick, and Quebec. Headquartered in Ottawa, the Leisure Days RV Group was started in 2003 when it opened RV Canada. Operating in five provinces the...

  • HR Assistant

    3 weeks ago


    Nepean, Canada Ottawa-Carleton District School Board Full time

    HR ASSISTANT - LEADERSHIP & STAFF DEVELOPMENT 100%, 6 Month Term Assignment Monday to Friday - 35 hrs per week; Hybrid Work Model **Salary range**: $40,552 to $51,804 per annum Under the direction of the Program Manager, Leadership and Staff Development, the HR Assistant provides administrative and secretarial support to the Division; assists with the...


  • Nepean, Canada Caivan Communities Full time

    **Company Mission**: Excellence in community development and home building through efficiency, optimization, and innovation. **Company Values**: **Grit**: A team who perseveres, is resilient, and has the stamina and courage to commit to the win. **Integrity**: We make promises thoughtfully and deliberately and then follow through. **Curiosity**: We never...

  • Project Coordinator

    1 week ago


    Nepean, Canada PSL Mechanical Heating and Air Conditioning Full time

    PSL Mechanical Heating and Air Conditioning INC is seeking a **Project Coordinator** to join our growing team of industry leading professionals. You’ll work with a highly skilled and motivated team in a progressive and fun environment. As **Project Coordinator** your focus will be assisting management of various HVAC jobs from Chillers, VRF, Boilers and...


  • Nepean, Canada Annis O'Sullivan Vollebekk Ltd. Full time

    Annis O’Sullivan Vollebekk Ltd. (AOV) is a privately-owned, independent, multi-disciplined firm based in Ottawa, Ontario. Founded in 1964, with offices in the Ottawa region. AOV is a professional land surveying firm offering clientele a wide range of services in topographic, hydrographic, cadastral, geodetic LiDAR, Photogrammetric and engineering surveys....

  • Event Coordinator

    2 weeks ago


    Nepean, Canada Naturally Vain Corp Full time

    Naturally Vain is starting it's not for profit initiative. We will be teaming up with local charities and scheduling fundraising events at stores. Staff will be responsible for calling and setting up booth at locations (Malls, grocery stores, retail stores) for selling our goods. Hours will be Monday-Friday 9-3pm. Pay starts at 20/hr. Please send resumes...

  • Event Coordinator

    3 weeks ago


    Nepean, Canada Naturally Vain Corp Full time

    Naturally Vain is starting it's not for profit initiative. We will be teaming up with local charities and scheduling fundraising events at stores. Staff will be responsible for calling and setting up booth at locations (Malls, grocery stores, retail stores) for selling our goods. Hours will be Monday-Friday 9-3pm. Pay starts at 20-25/hr. Please send resumes...

  • Care Coordinator

    1 week ago


    Nepean, Canada Monarch Centre for Maternal and Newborn Health Full time

    **About the Monarch Centre**:Monarch Centre provides a safe and secure transition for families following the birth of their child, with specialized and timely care. With a team of family physicians, nurses, and lactation consultants, Monarch Centre provides a range of health care services to families in the postpartum period. As the first point of contact...


  • Nepean, Canada Ottawa West Community Support Full time

    **Client Care Coordinator - Field Staff Supervisor** Ottawa West Community Support is a non-profit Community Support Service in the west end of Ottawa, providing in-home and community support services to seniors and adults with physical disabilities across the western Ottawa region. The Assisted Living Services for High-Risk Seniors Program (ALS-HRS) Care...

  • Project Coordinator

    1 week ago


    Nepean, Canada Monarchy Build Full time

    **Job Posting: Project Coordinator at Monarchy Build** Monarchy Build, a leading siding and roofing company in Ottawa, is currently seeking a highly organized and efficient Project Coordinator to join our team. As a Project Coordinator, you will play a pivotal role in overseeing various aspects of our projects, including client bookings, supplier...


  • Nepean, Canada Access Healthcare Services Inc. Full time

    **CLIENT SERVICES COORDINATOR - HOME & COMMUNITY HEALTH** Access Healthcare Services Inc. is seeking a full time Client Services Coordinator to join our team in Ottawa, Ontario to provide scheduling support for our visit and shift home health programs. **About the Company** Access Healthcare Services is a socially responsible healthcare organization;...


  • Nepean, Canada Davidson Hearing Aid Centres Full time

    **HR Administrative Assistant** **Permanent, Full-time** **Onsite; 28 Thorncliff Place, Nepean** **About Us** For over 75 years, three generations of the Davidson family have been providing hearing health care services in Ottawa and Eastern Ontario. As one of the few companies in the hearing aid world that has sustained their vision, brand name...


  • Nepean, Canada SCRAP MY CAR INC. Full time

    **Overview** **Duties**: - Complete weekly payroll & small HR tasks - Perform data entry tasks accurately and efficiently - Coordinate office activities and operations to secure efficiency and compliance with company policies - Handle phone systems, routing calls, taking messages, and providing information to callers - Assist with proofreading documents...


  • Nepean, Canada Access Healthcare Services Inc. Full time

    Access Healthcare Services inc. is looking for a part time, After-Hours Client Service Coordinator to join our dynamic team. REQUIRED SKILLS - Excellent communication and customer service skills - Ability to prioritize and multi-task to meet tight deadlines - Experience with MS Word, Excel, and Outlook - Ability to demonstrate excellent telephone...

  • Payroll Coordinator

    1 week ago


    Nepean, Canada Tony Graham Toyota Full time

    **Tony Graham Automotive Group** **Job Title** Payroll Coordinator **Report to** Human Resources and Payroll Manager **Location** 1855 Merivale Road, Ottawa, ON K2G 1E3 - On-Site **Employment Status** Full-time permanent **Closing Date** Until filled **Who We Are?** The Tony Graham Automotive Group (TGAG) is a reputable and established business,...


  • Nepean, Canada Audi West Ottawa Full time

    Our Audi West location is looking for an Appointment Coordinator! - booking and scheduling service appointments; explaining and quoting service recommendations - confirming appointments - updating customer contact information, verify phone numbers - schedule and track loaners - filing system upkeep and file/pull repair orders - schedule and process internal...