Administrative Assistant

2 weeks ago


Windsor, Canada DS ACTIMO Full time

Location: 3499 Weelton DR. Windsor, ON N8W 5A6

Company Overview:
DS ACTIMO is a dynamic and growing EV BATTERY manufacturing company committed to excellence in all aspects of our business. We pride ourselves on fostering a collaborative and supportive work environment where individuals can thrive and make meaningful contributions. As we continue to expand our operations, we are seeking a detail-oriented and motivated Administrative Team Assistant to join our dedicated team.

Position Overview:
As an Administrative Team member, you will play a vital role in supporting our finance department's day-to-day operations. You will work closely with our admin team members to ensure the efficient processing of financial transactions, maintain accurate records, and provide administrative support as needed. This is an excellent opportunity for a proactive individual who is looking to gain valuable experience in finance within a fast-paced and dynamic environment.

**Responsibilities**:

- Assist with the day-to-day operations of the office, including managing office supplies, equipment, and facilities. Ensure a clean, organized, and efficient working environment for employees.
- Assist in managing calendars and scheduling appointments.
- Prepare and distribute memos, letters, and other correspondence.
- Maintain office supplies and inventory.
- Assist in planning and coordinating company events, meetings, and conferences. This may involve tasks such as booking venues, arranging catering, and preparing materials.
- Assist with budgeting and financial tasks, such as account reconciliation, bank reconciliation, and account analysis.
- Process payroll and accounts payable using accounting software (e.g., Sage, QuickBooks).
- Provide support in creating reports and presentations.
- Handle confidential information with discretion.
- Support the HR department with tasks such as onboarding new employees, maintaining employee records, and organizing employee engagement activities.
- Assist in ensuring compliance with company policies and procedures, as well as relevant regulations and laws.

Skills and Qualifications:

- High school diploma or equivalent; DCS / DEC or Bachelor’s degree preferred.
- Proficient in using accounting software for tasks such as payroll, account reconciliation, and accounts payable.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent attention to detail to ensure accuracy in financial records and administrative documents.
- Good communication skills, both written and verbal.
- Ability to work independently as well as collaborate with a team.
- Familiarity with budgeting processes and financial analysis.
- Previous experience in administrative or office support roles is a plus, but not required.

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

**Job Types**: Full-time, Permanent

Pay: $18.00-$23.00 per hour

Expected hours: 40 per week

**Benefits**:

- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

**Education**:

- Secondary School (preferred)

**Experience**:

- Bookkeeping: 1 year (preferred)

**Language**:

- English (preferred)
- Korean (preferred)

Work Location: In person



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