Construction Project Administrator

3 weeks ago

Lower Sackville, Canada Sealand Building Group Full time

**Project Administrator**

Reporting to the Manager, Product Control & Support, the Project Administrator provides administrative and financial support on various construction projects. In addition, the Project Administrator will assist Project Managers on assimilating project plans, monthly project status reports, purchase orders, minutes and stakeholder meetings. Highly organized and able to meet tight timelines, the Project Administrator vital in keeping project documentation moving forward by providing timely support.

**WHAT WE OFFER**
- Competitive Salary
- Professional & Safety Education and Training
- Comprehensive Medical and Dental Plan
- Use of Company Vehicles
- Quality Technology
- A Great Team Environment

**RESPONSIBILITIES**

**Duties**:
Supports the Manager, Product Control & Support in the implementation of processes and procedures to enhance the departments workflow.

Follows up and completes duties assigned by Manager, Product Control & Support including but not limited to:

- Maintaining job costing spreadsheets.
- Processing AP for trade contractors and suppliers by matching purchase orders and invoices and receiving orders.
- Billing duties as assigned.
- Updating progress of jobs on various software platforms.
- Keeping up to date project minutes.

Assist Project Managers, to ensure their administrative workflow is minimized:

- Preparing proposal documents and binders for submission.
- Organizing, preparing, submitting, and tracking of all documents for the Project Team including tender documents, contracts, purchase orders, and Monthly Project Status Report for clients.
- Obtaining and processing all submissions.
- Preparing and tracking maintenance schedules and project rentals.
- Scheduling, organizing, creating agendas, and participating in stakeholder meetings. Publishing minutes and distribute as directed.
- Filing and archiving of project documents.
- Obtaining, organizing, and processing, project close-out documents and binders.
- Participate in meetings, including but not limited to clients, architects, trade contractors, professional consultants, and internal staff.
- Manage risk by proactively gathering and tracking insurance, licensing and safety program requirements for trade contractors and vendors.
- Conduct quality control activities, inspection programs and periodic updating of construction progress reports.
- Coordinate all printing, couriers, and shipments.
- Perform administrative duties for safety program as required.
- Other duties and responsibilities as assigned by Manager, Product Control & Support.
- Assist with Accounts Payable posting on billing week, as required.

**HARD SKILLS REQUIRED**
- Business degree or diploma from accredited college or university.
- 2 years supervised work experience.
- Understands construction and project management processes and project delivery sequences.
- Good knowledge of construction-based project management software i.e., Procore, Microsoft Project.
- Good knowledge of Microsoft Office - Word, Excel, Outlook, Teams, and PowerPoint.

**SOFT SKILLS REQUIRED**

**Communication**:It is critical you can provide useful, timely information to both clients and staff.

**Attention to Detail**: An eye for detail and a desire to strive for perfection regarding accuracy.

**Problem solver**: Consultative in nature and collaborative in approach. The ability to make sound educated decisions.

**Continuous Learner**: Self initiative and accepts challenges for self-improvement and growth.

**Personal Effectiveness**: Proactive, positive, and energetic.

**Organized**: Ability to get you work done timely and accurately allowing you to achieve important deadlines and goals. A sense of urgency to meet deadlines.

**Team Player**: Strong ability to work collaboratively in a team setting with clients, suppliers, trade contractor, project team and management to complete projects on time and on budget.

**Independent working**: Ability to work on assigned tasks by yourself with little assistance. Talking the initiative rather than being told what to do.

**WHO WE ARE**

Sealand Building Group is a leading design | build construction services company focused on Food Processing | Cold Storage | Distribution | Agri-Food | Special Projects.

Since 1975, we have worked around the corner and across the country helping build the food industry.

Driven by our strong core values, we feel business is personal. We have a desire to give and be rooted in our community. We want to have a go at it, have fun doing it, and make a difference.

For more information, please visit our website at sealandgroup.ca.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Lower Sackville, NS: reliably commute or plan to relocate before starting work (required)

**Experience**:

-

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