Team Leader, Mail

6 months ago

Waterloo, Canada Sun Life Full time

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

**Please note that this role is full time for a contract duration of 18 months.**

**Role Summary**:
The Mail & Print, Waterloo Team Leader role offers an exciting opportunity to lead a fast paced, innovative, and dynamic team environment, providing support to Sun Life Business Units.

The team leader is responsible for understanding and driving leadership objectives and coaching of team members while promoting an effective and productive environment so that service level agreements and quality standards can be attained. The Team Leader will report to the Manager of Document Delivery (Mail, Print & Collate), and will be responsible for the direct management of the newly merged Mail and Print teams in Waterloo, consisting of approximately 15 staff members. This role will be in office 5 days a week.

The Mail team is responsible for the delivery of incoming mail and courier to our business partners and outgoing mail and courier to our members and clients. The Print services team is responsible for printing ongoing daily work. Both teams are essential to the business’s success. We are looking for a strong leader with a focus on coaching and development of staff. Extensive mail or print knowledge is not required, as learning will take place in the role and the team leader will be supported by a Print Consultant, Print operators, Sr Coordinator and Operations Analysts with extensive knowledge of the equipment and processes.

**Main Accountabilities**:

- Manage staff performance daily ensuring the service and quality objectives are being attained and maintained on a consistent basis.
- Ensure staff are equipped with the knowledge, training, experience, tools and technology needed to achieve the required business results.
- Provide leadership, coaching, and mentoring to the staff to develop their competencies and position them for success.
- Analyze metrics (work volumes, key performance indicators, quality) and take appropriate and timely action to ensure service level agreements for turn-around time.
- Build strong relationships with internal clients to understand needs and proactively identify and resolve issues.
- Foster a positive, motivating work environment that values the people and encourages participation, creativity, learning and accountability.
- Communicate openly with the team ensuring messages and initiatives are clearly understood.
- Identify and actively participate in initiatives related to opportunities for process improvements.
- Participate in budget creation, planning and management with his/her manager.
- Ability to step in to assist in production as needed.
- Ensure the Brighter Way Management System is observed and embedded by all staff members.

**Competencies**:

- ** Change champion** - Effectively communicates changes to staff, inspiring staff to adopt vision and embrace new processes or changes
- ** Leadership Capabilities** - Committed to leading with integrity and empathy. Focuses on empowering staff, delegating duties and providing guidance and support when challenges arise
- ** Challenge Status Quo** - Continuous improvement mindset. Leverage knowledge of systems and processes, laws / regulations, industry standards, guidance and principles to propose new and better ways of doing things
- ** Making Decisions** - Able to quickly and decisively gather relevant information (data, analytics, etc) and choose the best course of action from a list of viable alternatives. Comfortable making and communicating decisions that may be unpopular
- ** Empowering Coach** - Focuses on helping staff to develop the necessary mindset and skills to create their own success
- ** Communication** - Able to flex and adjust communication style to the appropriate audience, including the ability to distill large amounts of data into key messages and the ability to deliver difficult messages. Active listener who is able to take in information and use that information to ensure successful collaboration
- ** Prioritization **- Ability to understand most important work and be versatile and adaptable, as required, to adjust tasks and responsibilities as priorities change
- ** Self-awareness **- Objectively evaluate your strengths and weaknesses and understand how others perceive you. A thorough willingness to listen to and internalize constructive feedback and work on building skills
- ** Consulting and Relationship skills** - Abi

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