Deputy City Clerk

2 months ago

Victoria, Canada City of Victoria Full time

**Deputy City Clerk / Manager of Legislative Services***:**Competition Number**:24/213
**Posting Scope**:Internal / External
**Posted Date**:September 19, 2024
**Closing Date**:October 17, 2024, 4:30 PM PST

**Department**:Legislative Services
**Posting Type**:Continuous (Regular Full-Time)

**Work schedule**:Monday to Friday ( 35 hour work week)

**Salary**: Pay Band 5 ($ 105,774.73 to $ 124,441.96)
**Job Code**:3173
**Employee Group**:This is an Exempt position
**Number of Vacancies**:1

***:
Under the direction of the City Clerk, effectively manage the activities of the Legislative Services Section - legislative secretariat and related programs - in support of the Legislative and Regulatory Services Department strategic and operational plans.

**MAJOR ACCOUNTABILITIES**:
Develop and manage the provision of legislative secretariat programs including: preparing and managing annual operational budgets; reviewing administrative procedures and processes and developing and implementing improvements.

Supervise and manage five support staff of the Legislative Services Section including: setting staff objectives and priorities; providing work direction, selecting staff; managing employee conduct, performance, and attendance; responding to grievances; overseeing safety program.

Represent the Legislative and Regulatory Services Department to other organizations, government agencies and the public including: clarifying legislation with Ministry of Community Services officials and seeking information from community associations, interest groups and the public; responding to media and public information requests.

Manage the delivery of legislative secretariat services to Council including: creating agendas and coordinating Council and Committee meetings of the Whole and related advisory committee meetings; ensuring the accurate and complete recording and preserving of meeting minutes; ensuring that statutory notices, bylaw preparation and other procedures are administratively correct; responding with other departments to public information requests re Council processes and procedures; receiving and responding to correspondence from the public and other organizations; communicating Council decisions to affected stakeholders and the public.

Other related activities including Deputy Chief Election Officer.

**QUALIFICATIONS**:
Bachelor of Arts Degree, preferably in Public Administration or Political Science.
Provincial Board of Examiners Certification in Local Government Administration.
5-7 years of progressively responsible supervisory experience in local government administration.

Education : Bachelor’s degree
Experience : 5 years or more

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