Procurement Administrator

24 hours ago

Laval, Canada Laura Canada Full time

Company Description

Laura Canada is an iconic and innovative family-owned retailer housing two leading women’s fashion apparel brands, Laura and Melanie Lyne. Based in Laval, Quebec, we design, produce, market and distribute quality apparel across Canada. We proudly employ over 2,000 dedicated team members and operate more than 140 locations and two online stores. We attribute our success to the unwavering commitment of our team to delivering outstanding customer experiences while embodying our shared values of integrity, respect, teamwork, performance, and passion.

At Laura Canada, we believe that delivering an outstanding customer experience is driven by our commitment to an outstanding employee experience.

**Job Description**:
The Procurement Administrator organizes, inputs, invoices and manages the daily supplies picking lists for stores and 2 Head Offices. They maintains B/O lists and manage inventory with local/international vendors. They take care of special requests process, procedures and follow-up. Coordinates the orders and inventory. The Procurement Administrator builds or uses the tools required to perform analysis and to make recommendations on current and future programs/projects. They manage existing programs such as business cards, bank deposit slips, vending machines and one-offs for various Head Office teams. They must also track overall spending on price negotiations; purchase order creation; order tracking and management; and price dispute resolutions.

CRITICAL FUNCTIONS______________________

1.Procurement Responsibilities
- Prepares and analyzes spreadsheets (Excel) for projects pertaining to our product purchases.
- Key points of analysis include ensuring optimal pricing on product purchases through tender evaluation, determine necessary product usage for existing products, forecast timeline of replenishment for products and ensure quantity of product is appropriate for expected duration.
- Replenishes local vendor orders on a weekly basis.
- Assists in major program(s) and data requirements including “business intelligence” (BI) cube building.
- Participates in strategic brainstorming and implementation of special/regular projects/programs.

2. Customer Service/ Special Orders
- Separates and prioritizes received requests and communicates with the Warehouse Foreman regarding resources needed.
- Verifies availability and distributes merchandise according to overall strategy and Navision system capabilities.
- Notifies stores if ordered merchandise is not available B/O and manages follow-ups as needed.
- Handles all related issues with vendors including the 3rd party supplier for things such like lost items, items not received, wrong pricing etc. within a 24 hours turnaround.
- Maintains the Navision systems and data integrity and updates all supplier changes regarding contact information.

ADDITIONAL RESPONSIBILITIES__________________
- Helps in other departments (especially the Construction and Maintenance Departments) when required.
- Performs a variety of other tasks including filing, pack & pull, etc.
- Adheres to all new and existing Company policies and procedures (i.e. Loss Prevention, Health & Safety and Human Resources).

**Qualifications**:

- Understanding of procurement, basic curiosity.
- Mathematical skills.
- Microsoft Office (Excel, Word and Outlook) is a must.
- Strong organization and ability to prioritize.
- Knowledge of Navision would be an asset.
- Ability to work under pressure.
- Excellent communication skills.
- Bilingualism - written and spoken.

Additional Information
**Working Conditions and Environment**
- This is a full-time position

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