HR Assistant

7 months ago

Ottawa, Canada Calian Full time

For more than 40 years, Calian has been solving the world’s most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world better every day.

Location
- Remote, CAN
- Ottawa, ONJob Type
- Full Time- This is a full time 1-year contract position. This is role is fully remote based in Canada and operates within the Eastern Standard Time (EST) zone and will eventually require reliability clearance._

**Position Overview**:
Serving as the administrator for the human resources department, the Human Resources (HR) Assistant assists with the administration of the day-to-day operations of the human resources functions and duties. The HR Assistant carries out responsibilities in some or all of the following functional areas: HRIS, processing employment information, maintaining confidential records, responding to inquiries, assists in informing new employees of human resource policies and programs as needed, reporting, administering benefits and Calian’s security requirements.

The Human Resources Assistant helps with the implementation of services, policies, and programs through HR; reports to the Manager, HR and assists company managers with HR issues.

The Human Resources Assistant contributes to the accomplishment of Human Resources practices and objectives that will provide an employee-oriented company culture that emphasizes quality, continuous improvement, and high performance.

**Responsibilities**:
Human Resources Database and Personnel Files
- Maintains the HRIS database ensuring a high standard of quality and keeps employee records up-to-date by processing data in a timely manner. Obtains and verifies information for inclusion in employee records
- Assists with HRIS system testing
- Maintains employee files and the HR filing system
- Prepares and maintains reports that are necessary to carry out the functions of the Human Resources department. Prepares periodic reports for management, as scheduled or requested

Administration
- Interprets, assists and advises employees and managers regarding leave management, status and entitlements, benefit administration, and HR procedures and policies within the specified guidelines
- Provides general administrative support such as preparing correspondence (including but not limited to: employment letters, hire/orientation/benefit packages, memos, etc.), form management, processing confidential documents, tracking deadlines
- Administers Calian’s benefit program and remains current on plan
- Remains current on all HR policies, procedures and forms
- Remains current on legislation for all provinces in which Calian does business
- Coordinates and conducts new employee orientation
- Fosters and maintains a solid, collaborative team relationship with internal and external customers

Health and Safety
- Assist HR Management with the administration of the HS&W committee
- Take an active role in creating a safe and healthy work environment

Other
- Supports the HR Management team as required, this may be through research and/or other special projects

**Qualifications**:
Education
- A college diploma in a field related to the human resource profession such as Business Management - HR Management is an asset

Experience
- Strong administration skills
- Intermediate proficiency in MS Office programs (including Word, Excel, and PowerPoint, Access is considered an asset)
- Knowledge of HRIS systems, SAP preferred
- Bilingualism is an asset

**How we hire**:

- Our approach- Experience and accommodations- CV and cover letter tips- Interview tips- Our decision**Perks and benefits**:

Flexible work hours
Robust company-paid benefits
Generous time off package
A balanced approach to work and life
Stock purchase plan
- RRSP program*
Work from home options

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