Administration & Purchasing Coordinator at Westech

4 weeks ago

Leduc County, Canada Joe Johnson Equipment Edmonton Full time

**WHO WE ARE**:
As the leading distributor of public works equipment, Joe Johnson Equipment (JJE) provides mobile infrastructure-maintenance equipment to municipalities and contractors across Canada and the US. Through our branch network, we sell, rent, lease, service and support vacuum trucks, refuse & recycling collection vehicles, street sweepers, sewer cleaners, and inspection cameras.

Westech is a leading manufacturer of code vacuum equipment under the Westech Vac Systems brand. Westech demonstrates a sense of pride in our work, our employees’ development and success, and building exceptional lifetime relationships with our customers.

JJE is a dynamic and growing organization, focused on maintaining an “employer of choice” culture. We have a stable, team-based, and collaborative work environment that drives our organization to be best-in-class within our industry. We offer opportunities across Canada and the U.S. and are committed to providing challenging and rewarding career paths for our employees. JJE provides very competitive compensation packages, robust group benefits and an opportunity to grow professionally.

JJE is a proud subsidiary of Federal Signal Corporation.

**___________________________________________**

**ADMINISTRATION & PURCHASING COORDINATOR**

**LOCATION**: Westech Nisku, AB**

**TYPE**: Full-Time; Day Shift**

**SUMMARY**:

- The Administration and Purchasing Coordinator will perform a variety of administrative functions such as front reception, purchasing support and general administrative tasks that may be required within the Company’s Manufacturing division. This position will report to the Purchasing Manager._

**POSITION REQUIREMENTS/QUALIFICATIONS**:
**_ Education/ Certification: _**
- Highschool diploma or GED required

**_ Experience: _**
- 1-3 yrs. administrative support experience within a Manufacturing environment or a similar role.
- Experience working in an ERP system, knowledgeable with JD Edwards inventory software is an asset

**POSITION RESPONSIBILITIES**:
**Admin Duties**
- Directing Phone calls
- Paging Employees & Visitors
- Greeting site visitors and ensure all requirements, including maintaining the visitor log and safety requirements are meet before visitors can enter the building.
- Maintaining Visitor logs
- General daily coordination for office supplies: toiletries, soap, batteries, printing accessories
- Planning and coordination of on and off-site employee events and functions
- Timecard setup for new hourly shop staff
- Key fob/security code setup for building entry
- Payroll: Kronos and time log support for Staff, correcting timecards, coordination of Kronos and UltiPro Time entry for new and existing staff
- Helping all staff with general questions and information, who to contact and how to contact Human Resources, etc.
- On-boarding - provide manufacturing employees with access to training login information, computer login, administration planning and coordination of online mandatory training of FST Canada Inc. requirements

**Purchasing support**
- Expediting orders that have been completed by following up with Vendors for delivery status
- Vendors order confirmations
- Verifying qty on purchase orders updating pricing on both the purchases order line in JDE and the Supplier Catalogue. Three areas require price updating in JDE, Standard Cost Update, line price and Catalogue price.
- Updating individual lead time vendor dependent
- Day to day orders managed though VMI or Consumable items. (Kanban items)
- Non-Stock inventory items
- Managing workload for 40 suppliers - RFQ with drawings, issue PO’s, follow up on past due orders, resolve order discrepancies.
- Smart Sheet order entries for Shop items: production, safety, and consumable items

**Production Support**
- Data entry for Small Production Work Orders
- Pick list printing, entering, and logging
- Upload Legacy BOM’s and Build tickets to Team drive and coordinate with Service team for better file access for service and parts departments.

**Accounting**

***Parts** **invoicing

Assist in accounts receivable as required

**Materials Support**
- Upload of Daily inventory Counts to ERP system

**Health and Safety Support**
- Uploading Training documents
- Booking onsite training and prepare training room for training sessions

**SAFETY DUTIES & RESPONSIBILITIES**

**Employees must**:

- Work in compliance with the appropriate safety legislation/regulations/safety policies
- Report any known workplace hazard or safety violations
- Cooperate with their workplace’s Safety Committee or health and safety representative
- Use any safety equipment, protective devices or clothing required
- Not remove or make ineffective any protective device required by the Company or by the regulations.

**OTHER DETAILS**

**_Work Environment: _**
- Office/shop/manufacturing environment

**WHY WORK AT JJE?**
- Talented, dedicated and passionate team to work with
- Exceptional best-in-class products a

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