Events Specialist

4 days ago

Victoria, Canada Greater Victoria Chamber of Commerce Full time

**Events Specialist**

The Greater Victoria Chamber of Commerce works together to build good business and a great community for all. For 160 years, The Chamber has led the way in historic improvements in our region. We've played a role in supporting everything from the serious - building The Empress, ferry service to the island, UVic, the airport - to the fun and fabulous Flower Count. Today, with nearly 1,400 members, the Greater Victoria Chamber of Commerce is one of the largest chambers in the province. We represent the interests of small, medium, and large businesses across all industries, as well as members from the not-for-profit and public sector.

We invite you to express your interest in joining our dynamic team and being a part of creating a diverse, inclusive and engaged Greater Victoria business community.

The Events Specialist is responsible for planning and executing events that engage, educate, and connect our members. Experienced in planning and executing the logistics, marketing, and guest experience for events, this position works as a lead for a variety of our events with the support of the Events & Administration Assistant. This position reports directly to the Senior Manager, Corporate Strategy and provides administrative support to the management team. We have a tight knit team that works collaboratively to support our members and each other. Days at The Chamber are lively with lots of diversity in projects and opportunities to grow your experience and network.

**Key Responsibilities**
- Lead the planning for a variety of events including our Business Leaders Series, Member Networking Breakfasts, Business Awards Ceremony, Educational Webinars & Seminars and more
- Lead the execution of event logistics including, developing event schedules and speaking notes, determining room layouts/floorplan; and identifying audiovisual and other equipment needs
- Work within the outlined events budget tracking expenses and revenue
- Develop strategies to meet or exceed event attendance and revenue goals
- Use the customer relationship management software (CRM) to manage guest information,
- remediate data, track KPIs, administer event changes, and prepare reports
- Develop the weekly Chamber Events e-newsletter and work with the marketing team to
- promote events across social media channels
- Book high-level, quality speakers
- Communicate with our members, sponsors, and vendors in a professional and cheerful manner
- Direct the team on events days, including final prep, setup/tear down, check-in, photography
- and post-event wrap-up
- Provide logístical and communication support to all events
- Identify members and potential members to engage in our events through targeted messaging
- Work with our team to identify opportunities to move towards our vision of being the most
- diverse and influential business association in the region, encouraging newcomers and indigenous involvement

**Key Skills**
- Diploma or Degree in Events Management, Business Administration, Communications, Public Relations, or equivalent
- 2-3 years of events experience preferred, or equivalent
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Teams, Planner)
- Experience with Canva and Adobe Creative Suite is an asset
- Experience working with database or customer relation management software (CRM)
- Ability to multi-task on multiple projects and prioritize efficiently to meet deadlines
- Working knowledge of office processes and equipment (commercial printer, business phone
- systems, postage meter, paper folder)
- Self-motivated and detail-oriented
- Strong verbal and written communication and customer service skills
- Task-orientated, with excellent time management skills
- Flexible, efficient, and willing to learn new skills
- Ability to lift up to 20 lbs and attend various events within and outside of standard work hours

**Benefits of Working with The Chamber**
- Competitive salary: $47,500, plus bi-monthly goal-related bonuses
- Choice of Friday Flex or Standard Hours
- Friday Flex: 8:00-4:30 Monday to Thursday, 8:00-2:00 Friday
- Standard Hours: 8:30-4:30 Monday to Friday
- Holiday Closure: Office closed between Christmas and New Years
- Chamber Group Health Benefits, available after the probation period
- Matching RRSP Contributions, available after 2 years of employment
- Vacation Pay: 3 weeks of paid vacation
- Hybrid Work: option to work from home one day/week, available after the probation period
- Standing desks
- Access to networking events and an extensive contact list in the region

The Chamber's Vision is to be the region's most diverse and influential business association. We are committed to being an inclusive workplace, building a respectful team that values the diversity of the people we hire and serve. If you require reasonable accommodation during the recruitment process, please let us know, and we will work with you to support your request.

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