Executive Assistant

2 weeks ago

Vancouver, Canada Onni Group Full time

There is an exciting opportunity for a talented professional to join the Administrative Team in Vancouver as an Executive Assistant. This opportunity will allow you to work closely with the President and occasionally the CFO & COO. This role will oversee Onni’s accounting and finance division and some operations.

**About the company**:
For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

**About you**:
Looking for an independent worker who requires little direction and that loves working under pressure in a fast-paced environment. Someone who is extremely organized and loves helping the executives stay organized and can multi-task, problem solve, and has the ability to prioritize your workload.
- Prepare and follow-up with various correspondence
- Scheduling and coordinating calendar appointments
- Prioritize & manage multiple projects simultaneously, and follow through to completion
- Assist with reviewing documents & reports and follow up with outside parties as required
- Prepare meeting agendas and prepare minutes from meetings
- Assure discreet handling of all company business
- Family and corporate travel arrangements
- Book and arrange global travel, transport, and accommodation for family trips keeping in mind all family special requests and requirements are met
- Plan events including dinner parties, special events from casual gatherings to large formal affairs
- Oversee and manage personal and vacation homes - hiring maintenance and implementing quarterly schedules for routine preventative maintenance checks
- Other miscellaneous tasks assigned by executives
- Signing and Tracking of contracts and change orders for the VP and Executive VP of Operations
- Update contract tracker and save executed copies and send to Accounting
- Calendar and meeting management
- Writing travel letters and arrange accommodation when needed

**Summary of Qualifications & Requirements**:

- Minimum 3 years’ experience supporting at a senior management/executive level
- Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook & SharePoint
- Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
- Demonstrated commitment to completion of projects on a timely basis
- Excellent verbal, written and keyboard skills and organizational skills
- Expert-level written and verbal communication
- Experience in either Real Estate, Finance, Construction, Property Management Leasing, or Marketing environment is a major asset
- Adaptable personality that can adjust to last minute changes in plans

Please note that we offer competitive pay, a comprehensive benefits package, and programs to continuously develop and recognize employees.

All interested applicants please submit your resume and cover letter stating your salary expectations.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. No phone calls, please.

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