Echo Program Coordinator

2 weeks ago

Vancouver, Canada Vancouver Fraser Port Authority Full time

**BE PART OF THE TEAM THAT BRINGS THE WORLD TOGETHER**
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**Career Opportunity: ECHO Program Coordinator**
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Join an organization that plays a critical role in Canada’s economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world’s most sustainable port.

The Vancouver Fraser Port Authority is responsible for the stewardship of the Port of Vancouver, Canada’s largest and most diversified port. Our mandate as a Canada Port Authority, as set out by the Canada Marine Act, is to enable Canada’s trade objectives, ensuring goods are moved safely and responsibly through the Port of Vancouver. That means providing infrastructure and ensuring the safe and efficient movement of marine traffic and cargo within the port. It also means we carry out reviews of proposed activities and developments on federal port lands and waters to determine whether a project can go ahead without impacts to the environment and community that cannot be mitigated.

We are passionate about the work we do and what it contributes to our local communities, the region, and our country. This is reflected in our values of collaboration, continuous improvement, accountability, and customer responsiveness.

Be a part of a team that advances initiatives to promote economic prosperity through trade, a healthy environment and thriving communities for the future generations of Canadians. It’s a workplace where the intrinsic value of your contribution to help foster the continued growth of the Canadian economy becomes a tangible reality. Bring your unique strengths, perspectives and experiences to the port authority and join us in charting a course toward a sustainable future.

The ECHO Program Coordinator is responsible for undertaking project planning and execution, financial/budgetary, analytical, scheduling, documentation and working session support including writing briefing papers, business cases, financial submissions, reports, and presentations to facilitate the approval of strategic program activities and projects in support of the ECHO Program. Working with the project management and business optimization team, this position will coordinate the implementation of project management methodologies, project management processes, and supporting tools. The position will, as assigned, support or coordinate the planning, execution, monitoring, reporting, and closing of various program activities and projects.

**Accountabilities**
- Provide program and project coordination support to the ECHO Program and work closely with the ECHO Program team
- As assigned, coordinate ECHO or Environmental Programs projects
- Set up and maintain SharePoint and capital expense portals for the program and assigned projects and liaise with appropriate internal departments including accounting, finance, legal and project management
- Support the preparation of project plans, requirements, schedules, work breakdown structures, cost estimates, briefing papers, business cases, submissions, contracts, reports and presentations and related project management documents, as required
- Monitor ECHO Program budget and associated project budgets, provide regular status reports, identify and report issues and variances, and reconcile invoices. Prepare and/or check progress claims
- Liaise and coordinate with the communications advisor, environmental programs and other ECHO Program team members to help support the development of communication materials and help coordinate distribution of materials as required
- Help support media relations and other stakeholder engagement efforts as required

**Specific Competencies**
- A team player with excellent interpersonal and communication skills and the ability to work effectively and positively with all contacts, internally and externally
- Ability to work independently, accurately and on own initiative to maintain work output with minimum supervision
- Highly organized and detail-oriented individual who can manage competing priorities.
- This individual will have in-depth knowledge and demonstrated experience in current project and financial management methodologies and strong analytical and problem-solving skills, with the ability to manage multiple tasks under pressure in a fast-paced, quickly changing environment
- Excellent verbal and written communication skills, with a proven ability to synthesize complex information for a wide variety of audiences
- Committed to a philosophy of continuous improvement in work processes

**Education & Experience**
- A diploma in business or another acceptable area from a recognized educational institution
- A minimum of two years of related experience working on the delivery of projects and/or programs within complex multi-stakeholder environments including formal project development, procurement, delivery and contract administration phases and experience with environmental projects
- A Project Management Institute (PMI) Certified Ass

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