Program Coordinator, Foundry

2 months ago

Vancouver, Canada Providence Health Care Full time

REQ:
PHC23-139405
- Work Area:
Strategy and Partnerships
- Base Site:
1045 Howe
- City:
Vancouver
- Status:
Temporary Full Time
- End Date:
Mar 31, 2024
- FTE:
1.00
- Job Category:
Management/Non Union
- Post date:
Feb 28, 2023
- Category:
Corporate
- Hours:
0830-1630
- As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.- Summary
Within the context of a client and family centred model of care and, in accordance with the Mission, Vision and Values, and strategic directions of Providence Health Care, the person promotes a safe, respectful, and civil working environment for patients, residents, families, visitors and staff.
Reporting the Program Leader or designate, the Program Coordinator contributes to the development, maintenance and advancement of the Program in collaboration with the Program Leader and other program staff. This requires participation in the planning and execution of both the strategic and operational components of the Program in order to fulfill the goals of the program. Functions overseen by this position include; program content, communication, coordination and delivery; partner (internal and external) contribution and participation; and project, administrative, budgetary, and reporting and evaluation support.
- **Skills**:

- Ability to implement, and demonstrated knowledge of, project management, process coordination, and quality improvement skills.
- Ability to conduct detailed research (such as literature and best practice initiatives) and to analyse findings.
- Ability to plan, multi-task, organize, problem-solve and prioritize work.
- Ability to communicate effectively both verbally and in writing.
- Excellent interpersonal skills and ability to work collaboratively with individuals at all levels internally and externally.
- Ability to work independently using initiative and judgment.
- Ability to type proficiently.
- Ability to effectively use a variety of computerized software, databases and systems (such as Microsoft Office 2000 (Word, Excel, PowerPoint, Access), Reference Manager and Internet Explorer.)
- Physical ability to carry out the duties of the position

**Education**:

- A level of education, training, and experience equivalent to a Bachelor’s degree in business, project management, social sciences, health care administration or a related field, plus three (3) to five (5) years recent related experience, or an equivalent combination of Additional education, training and/or experience in communications, project management, research assistance, or a related discipline an asset.

**Duties**:

- Provides operational and administrative support to the program leaders in the development and operational implementation of assigned projects, activities and initiatives. Acts as a resource to the program staff, including developing program-specific actions, related documents, providing support, monitoring and coordinating deliverables and maintaining timelines.
- Liaises and engages with staff and partners and serves as a liaison to ensure program components, activities and related projects are completed, reported and evaluated in order to meet commitments. Closely monitors and tracks program progress toward program deliverables, identifying barriers to implementation, communicating divergence and works with program leaders to ensure alternative actions/plans are developed, approved and implemented.
- Maintains understanding of program schedules, deliverables and commitmments and monitors progress toward program deliverables. Provides clarification, knowledge, problem-solving and documentation in order to ensure program projects and priorities are completed on time and on budget.
- Collaborates with the program leader and staff as well as partners as required to plan, initiate, coordinate, and evaluate new programs and projects, ensuring strategies and arrangements are in place to maximize the outcomes.
- Liaises with program leader and other staff to implement communication plans and activities, and with external and internal partners to respond to requests for information, collaborate on joint initiatives and events, and to coordinate communication activities. Responds to and tracks information requests from partners, and coordinates communication of responses.
- Provides ongoing, frequent, clear and concise reports to program staff and leadership on progress updates, issues, challenges, and opportunities. Prepares and coordinates progress reports to funders. Presents project updates to program staff and other teams, external agencies, organizations, and other partners. Ensures issues are resolved or escalated to appropriate level(s) so that program budget, schedule, deliverables, and user requirements are met.
- Writes, edits, and coor

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