Program & Advising Coordinator

3 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Sr Program Asst-Gen (Gr8)

Job Title

Program & Advising Coordinator

Department

Education Support | School of Biomedical Engineering | Faculty of Medicine

Compensation Range

$4,601.00 - $4,953.00 CAD Monthly

Posting End Date

July 31, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

The School of Biomedical Engineering (SBME) at the University of British Columbia (UBC) is a partnership between the Faculties of Applied Science and Medicine, established in 2017. Currently the School has 36 core and joint faculty located on campus and at healthcare research institutes, 400+ undergraduate and graduate students, 20+ administrative staff and several research core service facilities. In addition, SBME will move in 2024/2025 into a new building on campus, which will act as a hub for biomedical engineering activities at UBC and beyond. The School is a nucleus for education and training, research, and innovation in biomedical engineering, creating new knowledge, new academic and training programs, and fostering translation and innovation, aspiring to be a global leader in the field. Its vision is to transform health care outcomes through unconstrained exploration of the best possible integrative solutions across engineering, medicine, and biology.

The Program and Advising Coordinator, Student Services, serves over 400 undergraduate students, over 150 graduate students, and first year and prospective students interested in Biomedical Engineering. Under mínimal direction, this position coordinates student support systems and is responsible for project execution, advising, administrative, and coordination functions related to both graduate and undergraduate students, programs, and streams within the School of Biomedical Engineering.

Major functions include advising and registration for all students in the B.A.Sc, MEng M.A.Sc, and Ph.D programs overseen by Biomedical Engineering Engineering; timetabling coordination, graduation checks and adjudication; student teams and chapters relations; exchange pre-articulation; undergraduate option admissions coordination; and coordination of student-focused events. This position also provides shadow coverage for the other CUPE position(s) within the School of Biomedical Engineering Student Services Office, and administrative support to the Academic Program Manager.

The incumbent typically works a standard day; however, flexibility is required as some responsibilities require an irregular schedule, including evenings or weekends.

Organizational Status
- Reports directly to the Senior Manager of Academic and Special Programs, with operational direction from the Assistant Manager, and an oversight from the Director of Strategic Planning and Operations and the Directors of the Graduate and Undergraduate Programs.
- Works in close collaboration with School’s faculty, student and staff, as well as, other UBC stakeholders.
- Liaises with a wide variety of UBC, and external (colleges, high schools), units in execution of duties.
- Formally trains new staff on work procedures and/or oversees work of students and/or temporary staff.
- Works independently within general guidelines.

Work Performed
- Coordinates, and monitors the administrative and operational activities for the School of Biomedical Engineering's academic (undergraduate and graduate) programs with other Program and Advising Coordinator. Determines deadlines, schedules and priorities for several overlapping areas of responsibility, balancing operational requirements, strategic considerations, and equity between projects.
- Administers work flow of both the undergraduate and graduate programs for the School, coordinating work processes, establishing work schedules and priorities, and resolving complex issues.
- Primary point of contact for general School's academic (undergraduate and graduate) programs inquiries. Responds to inquiries from current students, faculty members, and other UBC departments drawing upon knowledge of School and university policies and procedures.
- Provides advising to students in all programs overseen by the School of Biomedical Engineering, making recommendations on course selection and sequence in order to meet student goals and graduation requirements. Responsible for solving complex student issues. Tracks all student interactions in OAMS, and enters reports into Early Alert when necessary. Follows up on student cases as required.
- Facilitates a holistic

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