Associate Registrar, Records, Registration +

4 months ago

Vancouver, Canada Emily Carr University of Art + Design Full time

**Job Title**
- Associate Registrar, Records, Registration + Advising**Permanent Full-Time Excluded Position**
**8:30am to 4:30pm / Monday to Friday**
**Grade 12 ($99,050 - $132,066 - $145,273 per annum)**
- Emily Carr University of Art + Design is a school of students, faculty, thinkers and makers unlike any other. Established in 1925, we are the only specialized, accredited, public, post-secondary university in British Columbia solely devoted to education and research in the creative sector and its associated knowledge economy. We merge research, critical theory and studio practice in an interdisciplinary environment, strengthening our work by the integration of our personal and professional practices. Our strategy, facilities, partnerships and resources are intentionally student-centred to foster dialogue, expression and open connections in support of the next generation of creative and cultural leaders.The Associate Registrar, Records, Registration & Advising provides strategic leadership for academic advising, registration, student records, degree eligibility, and convocation activities. This position provides leadership and expertise in support of ECUAD’s strategic enrolment management goals and for attainment of recruitment and retention objectives in alignment with the institution’s goals. The Associate Registrar is responsible for directing the operations necessary for enrolment of students, including registration and respective systems and policies, for the academic record keeping of the institution, including grade records, transcripts, and academic standing. The Associate Registrar ensures the integrity of student records under the jurisdiction of the University Registrar and provides leadership in the use of systems, business processes, and reporting across the Registrar’s Office. The position also provides leadership in the analysis of enrolment patterns and data for evidence based decision-making and works closely with other Associate Registrars and university departments in the attainment of these objectives.**Benefits of Joining the Emily Carr community**:

- Enrollment in a comprehensive benefits package, including Dental Coverage, Extended Health, Disability Coverage and Life Insurance.
- Membership in the College Pension Plan.
- Competitive Vacation and Professional Development benefits.

**Typical Duties Include**:

- Provide leadership to the records, registration, and academic advising department. Ensure the efficient, effective, and consistent operation of the registration and academic advising functions.
- Establish and maintain a departmental climate that supports student-centred service and reflects the mission, vision and values of Student Services and of the University.
- Prepares and manages the budget for all registration and records, financial aid and awards, advising and graduation activities.
- Participate in the establishment of university policies related to the functions of the department and administer and interpret University policies and procedures. Proactively ensure that University policies related to records, registration and academic advising are current.
- Perform duties of an Associate Registrar including appeal assessment, participation on Senate committees, and policy research and evaluation. The core of this advisory role is on curriculum logistics: those elements of curriculum development and delivery that impact records, registration, and academic advising.
- Responsible for the development, implementation and management of strategies that will enable the University to meet its strategic enrolment management goals.
- Leads advising, registration, and academic advising activities and manages the teams to support effective and consistent student engagement and retention.
- Responsible for hiring, supervising, and evaluating permanent and temporary Administrators and support staff in area; administers applicable collective agreements.
- Manages and schedules an integrated registration system for programs and courses.
- Establish and support registration and academic advising policies and procedures for the University, work with Faculties, Deans, Vice Presidents, and administrators to determine the most effective and efficient practices for the collection, recording and distribution of student records and the coordination and development of relevant and appropriate enrolment solutions.
- Establishes and maintains effective continuous communication with other organizational leaders regarding the management of a variety of matters such as admissions criteria, information sessions and other programs and student support.
- In collaboration with Institutional Research oversees the development and maintenance of the student database system, and develops, produces, and analyses reports.
- Responsible for the production and maintenance of fee assessments, refunds, and fee deferrals.
- Develops appropriate print and online resources and materials to support studen

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