Administrative Staff/ Secretary
5 days ago
About Visor Guys Moving Services
Visor Guys Moving Services, based in Windsor-Essex County, is dedicated to providing high-quality moving solutions, emphasizing customer satisfaction and precision in every move. Our team works on a variety of projects, from small residential moves to large commercial relocations. We are looking for a detail-oriented and organized Administrative Staff member to support our operations remotely.
We are seeking a dedicated and experienced Administrative Staff / Secretary to join our team. This position is responsible for managing various administrative tasks to ensure the smooth operation of our business. Key responsibilities include scheduling, payroll processing, QuickBooks management, and providing support in managing crews and job assignments. This role also offers growth opportunities for individuals with a background in sales.
**Responsibilities**:
- **QuickBooks Management**: Handle billing, invoicing, and expense tracking in QuickBooks.
- **Time Sheet Scheduling**: Organize and update time sheets, ensuring accurate scheduling and logging of hours worked by crew members.
- **Payroll Processing**: Prepare payroll data and ensure timely payment to employees.
- **Crew Management**: Coordinate and manage crew assignments for various jobs, ensuring all tasks are properly delegated.
- **Sales Support**: Assist with sales inquiries, client follow-ups, and occasionally provide quotes (sales experience is an asset but not required).
- **Data Entry & Reporting**: Maintain accurate records in Excel and prepare reports as needed.
- **Communication & Organization**: Communicate effectively with both clients and team members to keep operations running smoothly.
**Qualifications**:
- **Experience Required**: Proficiency in QuickBooks, payroll management, and time sheet scheduling.
- **Microsoft Excel**: Strong Excel skills for data entry and report creation.
- **Organizational Skills**: Highly organized with the ability to prioritize tasks and manage multiple assignments.
- **Communication Skills**: Excellent verbal and written communication skills, with a professional demeanor.
- **Self-Motivated**: Able to work independently in a remote setting and manage time effectively.
- **Sales Experience (preferred)**: Experience in sales or customer service is an asset but not required.
Why Work with Visor Guys?
- **Flexible Remote Position**: Work from home while supporting a dedicated team.
- **Competitive Pay**: Starting at $18-$25 per hour, based on experience.
Must be located within Windsor-Essex County
**Job Type**: Part-time
Pay: $18.00-$25.00 per hour
**Education**:
- Secondary School (preferred)
**Experience**:
- receptionist: 1 year (preferred)
**Location**:
- Tecumseh, ON N8N 3P6 (required)
Work Location: Hybrid remote in Tecumseh, ON N8N 3P6
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