Administrative Assistant to The Assistant Deputy

1 month ago

Winnipeg, Canada Manitoba Government Full time

**Administrative Assistant to the Assistant Deputy Minister**:
AY4 Administrative Secretary 4

Regular/full-time

Department of Mental Health and Community Wellness

ADM's Office

Winnipeg MB

Advertisement Number: 40607

Salary(s): AY4 $48,777.00 - $55,567.00 per year

Closing Date: May 1, 2023

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

Manitoba's Mental Health and Community Wellness (MHCW) department is looking to fill the role of Administrative Assistant to the Assistant Deputy Minister.

The department of Mental Health and Community Wellness' vision is that Manitobans experience optimal physical, mental, emotional, cultural and spiritual well-being across their lifespan. MHCW takes a whole-of-government approach to providing strategic leadership, funding, policy direction and oversight for Manitoba’s Mental Health and Substance Use/Addictions system as well as chronic disease prevention and health promotion.

The Manitoba government provides a comprehensive compensation and benefits package for its employees which includes extended health care, health spending account, dental care, vision care, long term disability insurance, group life insurance, maternity/paternity and parental leave, family related leave and a defined pension plan. The Manitoba government is also committed to supporting the development of its employees through training and career development opportunities.

Conditions of Employment:

- Must be legally entitled to work in Canada

Qualifications:
**Essential**:

- Post-secondary education in office administration with progressive administrative/clerical and secretarial experience or equivalent combination of education or training with extensive progressive administrative/clerical and secretarial experience.
- Experience providing administrative support to senior or executive level staff.
- Experience managing correspondence including tracking and monitoring assignments and using bring-forward systems.
- Experience developing and maintaining physical and electronic files, filing systems and document tracking systems.
- Excellent written communication skills to draft, proofread and edit various correspondence, including letters, memos, reports and authority seeking documents with strong attention to detail and high degree of accuracy.
- Experience managing electronic calendars to schedule and coordinate meetings.
- Excellent verbal communication skills to communicate effectively with the public and staff over the telephone and in person.
- Proven organizational and time management skills to effectively manage tight deadlines and sudden changes in priorities and workload.
- Strong analytical and problem solving skills.
- Strong interpersonal skills to work effectively with the public and staff, and build and maintain relationships with internal and external stakeholders.
- Ability to handle sensitive and confidential information.
- Proficiency with Microsoft Office (Word, Excel, Outlook and PowerPoint).
- Ability to work independently and under mínimal supervision.

**Desired**:

- Experience preparing and processing invoices.

**Duties**:
The Administrative Assistant provides administrative and clerical support to the Assistant Deputy Minister (ADM). Working with a high degree of initiative and independence, the incumbent will ensure effective and efficient office workflow by tracking assignments, managing electronic calendars, managing administrative processes and filing systems, along with the coordination, preparation and completion of various documentation.
- Advertisement # 40607
- Service Centre 2
- Human Resource Services
- 360-1395 Ellice Avenue
- Winnipeg, MB, R3G 3P2
- Phone: 204-945-7182
- Fax: 204-948-2841

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

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