Office Administrator/bookkeeper

3 weeks ago

Burnaby, Canada Aura Health & Safety Full time

**Position**:Office Administrator/Bookkeeper

**Salary Range**: $42,000 - $55,000

**Background**:Aura Health & Safety Corp. is a small business operating out of Burnaby, BC. We specialize in industrial and environmental hygiene and safety. Although small, Aura collaborates with and supports large firms and entities throughout BC and the Yukon in a wide variety of industries.

**Job Summary**:
Bookkeeping & Finance:
1. Accounts Payable
- Verify invoices using appropriate information and project codes
- Enter all PO driven invoices on Quickbooks
- Address balance statement from vendors
- Investigate discrepancies with invoice totals and clean up accounts
- Generate monthly invoices
- Generate project budget summaries

2. Accounts Receivable
- Maintain current A/R accounts
- Investigate, adjust, and resolve any outstanding balances
- Process and update payments received by cheque, credit card, e-transfer, etc.
- Generate customer invoices as needed for projects with associated backup for charges
- Correspond with A/P departments of clients

3. Banking
- Conduct monthly bank/visa reconciliation, and analysis of accounts and variances
- Deposit cheques as posted to A/R

4. Bookkeeping
- Track company purchases (equipment purchase and maintenance, lab analysis, etc.)
- Work with Project Manager and team members to ensure all expenses are tracked and costs attached to respective projects
- Prepare unbilled time and charges for internal reviews
- Monitor overdue invoices in system
- Identify opportunities for increased efficiency
- File and sort documents as needed
- Conduct various accounting, journal entries, and inventory adjustments

5. Payroll
- Gather and enter payroll data for team members
- Conduct payroll administration and remittances
- Monitor payroll on a weekly basis for payroll deductions, etc.
- Prepare expense reports
- Conduct expense reporting and reconciliations
- Conduct health spending processing and administration
- Generate payroll reports and G/L files
- Prepare payroll and government returns

6. Health and Safety and Human Resources
- Process T4s, ROEs, RRSPs, etc.
- Manage employee benefit plans
- Maintain vacation, sick leave, and vacation records
- Track overtime banked and used
- Request certificates of insurance, clearance letters, and associated documentation

7. Office Organization and Administration
- Organize and update report templates, and project numbers as needed/on a yearly basis
- File all documents, invoices, ownerships, employee information, etc.
- Track project budgets and inventory
- Format and compile reports/project deliverables, as needed
- Assist with company events
- Contribute to projects on a periodic basis, as requested
- Comply with all company policies/procedures and safety requirements
- Complete all other duties/responsibilities as required

**Minimum Qualifications and Educational Requirements**:
1. Degree or two-year diploma from a recognized university or college in science, economics, business, or related field. Diplomas and education specific to bookkeeping, accounting, and related fields are also considered.

2. Excellent interpersonal skills and verbal and written communication skills.

3. Detail-oriented and organized with the ability to multitask.

4. Able to work independently and in a team environment.

5. Minimum 2-4 years bookkeeping experience.

6. Minimum 1-3 years officer admin experience.

**Strong Knowledge of following Software/Technology or Equivalent**:
1. Quickbooks Enterprise

2. Teampay ADP

3. Microsoft Office (Outlook, Calendar, To-Do, Powerpoint, Word, Excel, etc.)

4. Google (Drive, Sheets, etc.)

5. Adobe Acrobat or Nitro

6. Lucidchart/familiarity with drawing floorplans

**What We Offer**

**Job Types**: Full-time, Permanent

**Salary**: $42,000.00-$55,000.00 per year

**Benefits**:

- Commuter benefits
- Company events
- Employee assistance program
- Flexible schedule
- RRSP match
- Tuition reimbursement
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay
- Commission pay

**Education**:

- Secondary School (preferred)

**Experience**:

- Bookkeeping: 1 year (required)
- Administrative experience: 1 year (preferred)

Work Location: Hybrid remote in Burnaby, BC

Expected start date: 2023-02-06

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