Receptionist

5 months ago

Waterloo, Canada Activa Full time

**ABOUT ACTIVA**:
Activa is Waterloo Region's largest land developer and home builder. For the last 30 years, we've developed communities for families and individuals to thrive - developing land into vibrant neighbourhoods, building homes designed for real life, and continuing to serve the communities we build long after closing. Waterloo Region is our home, and it's our privilege to help our city take shape.

**WHAT WE PROVIDE**:

- Paid sick days
- Competitive compensation
- Company paid health and dental benefits
- Work-Life harmony
- Strong focus on employee health and well being
- Local Work (*All of our offices and sites are located within the KW Region)

**ROLE SUMMARY**:
As the first point of contact, this highly professional individual will represent and reflect the company image and values to all visitors and guests. The individual will be punctual, friendly and diligent in the day-to-day duties of receiving calls and visitors, assessing visitor needs and, when necessary, directing calls or visitors to the appropriate personnel. In addition, this person will be extremely accurate and efficient in managing mail, couriers, letters, and office supplies and ensuring the needs of Activa staff are met in a timely manner. The Receptionist will also assist the Corporate Services team with various administrative tasks as required.

**KEY RESPONSIBILITIES**:

- Open and close Reception area each day.
- Receive incoming calls and filter to appropriate office staff, providing assistance as required.
- Process all incoming and outgoing mail, including delivery to staff.
- Prepare, coordinate, and track all courier deliveries and pick-ups.
- Receive guests at reception area, including offering refreshments.
- Maintain Visitor Badge inventory.
- Maintain office boardrooms, including cleanliness and updating boardroom calendars.
- Prepare and coordinate supply orders for office and site locations.
- Maintain office stationery inventory and provide items to staff on request.
- Assist with office maintenance, including tidying of staff kitchen (on rotational basis).
- Assist with department support assignments (filing, data entry, document creation).
- Other duties as outlined by Management.

**QUALIFICATIONS**:

- Education in office administration or similar preferred.
- Excellent communication skills, both verbal and written.
- Proficient in the use of Microsoft Office (Word, Outlook, Excel).
- Proficient in the use of office equipment - phone, fax, photocopier.
- Physically fit and able to lift up to 20 lbs.

**PERSONAL ATTRIBUTES**:

- Positive attitude and outlook.
- Exceptional attention to detail**.**:

- Strong time management skills and punctuality.
- Able to work well under pressure**.**:

- Able to interact with others in a tactful, diplomatic, and professional manner at all times.
- High level of sound and independent judgment and reasoning**.**:

- Energetic and well-organized**.**:

- Enjoys working on a variety of duties at any given time.

If you are self-motivated and are looking for an opportunity to expand your career in a dynamic and enthusiastic environment, you are invited to submit your resume.

Activa is committed to creating an inclusive environment for all individuals. We support the goals of the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation throughout the recruitment process, please contact our Human Resources department.

**Job Types**: Full-time, Permanent

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Waterloo, ON N2J 4N7: reliably commute or plan to relocate before starting work (required)

Application question(s):

- What is your wage/salary expectation for this role?

**Experience**:

- Microsoft Office (Word, Excel, Outlook): 2 years (required)

Work Location: In person

  • Dental Receptionist

    5 months ago

    Waterloo, Canada Dr. Adam Lang Family Dentistry Full time

    Our well established Waterloo dental office is looking for a hard-working and friendly **Dental Receptionist** to join our team. We are offering full-time, permanent employment working 4 days a week and with no weekends. **Experience as a Dental Receptionist is a must!** We are looking forward to hearing from you! **Job Types**: Full-time,...

  • Receptionist

    7 months ago

    Waterloo, Canada Parkway Ford Full time

    **Parkway Ford** is currently seeking a Receptionist to join our team of customer focused professionals within our high volume and process-driven dealership for afternoons/evenings and Saturdays. **Purpose/Summary of Position**: This role is responsible for providing a consistently exceptional customer experience, following established processes and...

  • Office Receptionist

    2 months ago

    Waterloo, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at beBee Professionals in Waterloo, Canada.Key ResponsibilitiesProvide exceptional customer service to clients and visitors, ensuring a positive and welcoming experience.Manage incoming calls, schedule appointments, and maintain office calendars with...

  • Receptionist

    3 weeks ago

    Waterloo, Canada The Tooth Corner Full time

    We are hiring a full-time dental receptionist to work between our Waterloo and Elmira Clinics. Please see job duties below: **Job Duties**: - Interact in a professional manner with all patients to facilitate appointment bookings and payments for services rendered. - To ensure patient education and that patients understand the office treatment philosophy,...

  • Receptionist

    5 months ago

    Waterloo, Canada Activa Holdings Inc. Full time

    Role Summary **Company**:Activa **Job Title**:Receptionist **Job Type**:Full-Time, Permanent **Reports To**:Corporate Services Lead **Location**:Waterloo, Ontario As the first point of contact, this highly professional individual will represent and reflect the company image and values to all visitors and guests. The individual will be punctual,...

  • Receptionist Coordinator

    4 weeks ago

    Waterloo, Ontario, Canada Canada Inc Full time

    Job Title: ReceptionistWe are seeking a highly organized and detail-oriented Receptionist to join our team at Canada Inc.Job Summary:The Receptionist will be responsible for providing exceptional customer service, managing front desk operations, and maintaining accurate records.Key Responsibilities:Customer Service: Greet visitors, answer phone calls, and...

  • Receptionist

    5 months ago

    Waterloo, Canada Miller Thomson LLP Full time

    As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy. When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career,...

  • Dental Receptionist

    5 months ago

    Waterloo, Canada Dr Kunnekel DPC Full time

    Hi. We are looking for a receptionist who has a vibrant personality. We are blessed to have a wonderful relationship with our Patients and would like to welcome an individual to our team who can take it further. You should be comfortable with Abeldent, doing insurance breakdowns, inputting treatment plan codes, giving estimates, scheduling, and submitting...

  • Dental Receptionist

    5 months ago

    Waterloo, Canada Dr Kunnekel DPC Full time

    Hi. We are looking for a receptionist who has a vibrant personality. We are blessed to have a wonderful relationship with our Patients and would like to welcome an individual to our team who can take it further. You should be comfortable with Abeldent, doing insurance breakdowns, inputting treatment plan codes, giving estimates, scheduling, and submitting...

  • Dental Receptionist

    5 months ago

    Waterloo, Canada Dr Kunnekel DPC Full time

    Hi. We are looking for a receptionist who has a vibrant personality. We are blessed to have a wonderful relationship with our Patients and would like to welcome an individual to our team who can take it further. You should be comfortable with Abeldent, doing insurance breakdowns, inputting treatment plan codes, giving estimates, scheduling, and submitting...

  • Receptionist

    5 months ago

    Waterloo, Canada AutoCanada Inc. Full time

    **Full-Time Receptionist** **Waterloo Honda** **Waterloo, Ontario** Craving a positive change? Somewhere you enjoy going to work. Join the Waterloo Honda family! **Waterloo Honda** **is looking for an experienced **Full-Time Receptionist **to join our growing team! You will be responsible for welcoming/assisting visitors, general office duties, & being...

  • Receptionist / Greeter

    4 weeks ago

    Waterloo, Ontario, Canada Randstad Canada Full time

    Job Title: Receptionist / GreeterWe are seeking a friendly and approachable Receptionist / Greeter to provide temporary support in our Waterloo, ON office.Responsibilities:Provide general reception area coverage and maintain a clean workspaceGreet clients and guests in a polite and courteous mannerOffer and make refreshments, such as beverages and...

  • Dental Receptionist

    5 months ago

    Waterloo, Canada North Dental Studio Full time

    **Job Types**: Full-time, Part-time Schedule: - 8 hour shift - Evening shift - Weekends as needed **Experience**: - Dental receptionist: 1 year (required) Work Location: In person

  • Receptionist/administrator

    5 months ago

    Waterloo, Canada Dental Lenses Full time

    Skills: - Experienced as dental receptionist is a must (don't bother yourself sending resume if you don't have experience) - Strong administrative skills with the ability to multitask and prioritize tasks effectively - Proficient in typing and proofreading documents with a high level of accuracy - Familiarity with phone systems and the ability to handle...

  • Receptionist/administrator

    6 months ago

    Waterloo, Canada Hameed Sagban AL-Naqeeb Dentistry professional corporation Full time

    Responsibilities: - Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls, take messages, and provide information to callers - Schedule appointments and maintain calendars for multiple staff members - Perform administrative tasks such as filing, photocopying, and faxing - Handle incoming and outgoing mail and...

  • Receptionist

    4 weeks ago

    Waterloo, Canada Robert Half Full time

    Our client is committed to delivering excellent legal services in a professional and welcoming environment. We are currently seeking a personable and organized Receptionist to be the first point of contact for our clients and visitors. This is a permanent, full time role located in Waterloo, On.Key ResponsibilitiesFront Desk Management: Greet clients and...

  • Receptionist

    5 months ago

    Waterloo, Canada Miller Thomson LLP Full time

    As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy. When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career,...

  • Medical Receptionist

    2 months ago

    Waterloo, Canada Diagnostic Imaging Full time

    **NEW* Diagnostic Imaging** is actively recruiting a **Full-Time Medical Receptionist** for our location in **Waterloo, Ontario.** **Medical Receptionist Job Responsibilities**: - Serves patients by greeting and helping them, scheduling appointments, and maintaining records and accounts. - Welcomes patients and visitors in person or on the telephone, and...

  • Dental Receptionist

    5 months ago

    Waterloo, Canada Dentistry at University Downs Full time

    Our office is growing and we are looking for one Full-Time Dental Receptionist. Hours: 8am - 5pm (Monday to Thursday); 8am - 1pm (Friday) **Job Types**: Full-time, Permanent **Salary**: $22.00-$25.00 per hour **Benefits**: - Dental care Schedule: - Monday to Friday - No weekends Work Location: In person

  • Medical Receptionist

    5 months ago

    Waterloo, Canada Women's Health Clinic Full time

    **Medical Receptionist** **Duties and Responsibilities**: - Greet patients, check in on patients, verify patient’s insurance, scheduling, etc. - Answering phones, taking messages, scheduling patients, checking patients in and out, etc. - Filing medical records and insurance claims. - Triage referrals and booking new patients within a timely manner. -...