Project Administrator

4 months ago

Red Deer, Canada SECURE Energy Full time

**We value people.** We offer competitive wages. We also provide benefits on day 1 for you and your family. We know how important this is to families and we want to be there for you.

**We value your time.** We want you to feel fulfilled both at work and at home. We often offer innovative shifts to achieve this, along with experience-based vacation time to encourage better work-life balance.

**We value your growth.** We are growing/adapting, and we need more great people to help us do that safely and sustainability. We want to help you develop your skills and hone your talents to help us do that.

**Together, we are SECURE**

**Position Overview**:
The finance group requires a valued team member who can independently manage vendor invoicing, project reconciliation, attestation of project expenditures, month end accruals, project reviews, accounts payable and employee expense issues, general support and special projects related to the Payables and Receivables functions.

**Key Responsibilities**:
The responsibilities of this role include, but are not limited to:

- Process, route, and post invoices in accordance with vendor payment terms and contract.
- Ensure accurate coding and approval of all Accounts Payable invoices
- Prepare and process AP journal entries
- Process weekly payment runs
- Perform vendor account reconciliations and ensure statements are current
- Maintain effective and timely communication with all internal/external stakeholders
- Resolve stale dated cheques while promoting EFT
- Entry and payment of employee expenses
- Assist in managing corporate Visa program
- Month end and general support to Finance Team
- Assist with AP projects
- Monitoring the Accounts Payable and Receivable processes and suggesting improvements.
- Assisting team members to simplify and prioritize tasks and functions.
- Educating and informing operations on finance requirements for effective billing of customers and payment of vendors.
- Identify and escalate issues that may impede the efficient running of the Payables and Receivable functions.
- Document and test existing and new procedures.

**Qualification and Educational Requirements**:

- Post-secondary education in a related field
- Minimum 2 years of administrative experience
- Ability to maintain accurate and complete records and prepare clear and detailed reports.
- Ability to perform work with a high degree of accuracy while handling multiple projects simultaneously
- Ability to be flexible, self-motivated, and work without immediate day-to-day supervision with a drive to exceed expectations
- Openness to additional responsibility or assisting other staff during low activity periods
- Intermediate to advanced Excel skills
- Experience with OpenInvoice, 4 Cast + and Microsoft AX would be an asset
- Exceptional interpersonal and organizational skills
- Ability to multi-task, prioritize, and work under tight deadlines
- Ability to reliably handle confidential information
- Ability to work with multiple Project Managers/Coordinators on multiple contracts simultaneously

**Why SECURE?**

At SECURE, we focus on opportunities for growth and improvement; for our employees, our customers, our partners, and the communities we operate in. We are an energetic team, driven by the needs of our customers, and care about making a meaningful contribution. We strive to attract, retain, and motivate employees by offering a compensation package that competitively recognizes employee contributions and performance.

In addition to rewarding job opportunities, we offer an attractive employee package, including:

- Leading industry wages with competitive base salary, compensation programs
- Industry leading safety
- Comprehensive benefits package including:

- Employer paid benefits: health, dental & more
- Health Care Spending Account
- Employee Wellness Program
- Employee savings plans
- Career progression/internal mobility opportunities including off season rotational opportunities
- Community investment activities
- A competitive employee referral program

Stay connected to us:

- SECURE is an equal opportunity employer. Applicants are not assessed on the grounds of race, age, disability, sexual orientation, religion or belief.

**Experience**: Required
- 2 year(s): Administrative experience

Preferred
- Experience with OpenInvoice, 4 Cast + and Microsoft AX would be an asset

**Education**: Required
- High School or better

**Skills**: Preferred
- Managing Multiple Priorities
- Organizational Skills
- Work Accurately and Efficiently
- Team Oriented

**Behaviors**: Preferred
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Team Player: Works well as a member of a group

**Motivations**: Preferred
- Growth Opportunities: Inspired to perform well by the chance to take on more responsibility

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