Office and Export Administrator

2 weeks ago


Woodbridge, Canada Elite Trimworks Corp Full time

**What We Offer**
- Company events and wellness programs.
- Dental care, extended health care, life insurance, and vision care.
- On-site parking
- Store discounts.
- Full-time, permanent position.
- Career Growth Opportunities.

Embark on an extraordinary career at Elite Trimworks, where every day brings fresh opportunities for our associates. Our dynamic and inclusive workplace fosters connections with fascinating individuals and provides a platform for career growth. Committed to delivering the highest quality trim work and customer service, Elite Trimworks relies on a highly knowledgeable, competent, and consistently dependable team. Join our team to contribute to a compelling career, working together to provide clients with top-tier architectural products. With locations in Toronto and Florida, we proudly serve thousands of satisfied customers across Canada and the United States.

**Summary**:
The Office and Export Coordinator oversees online orders, product shipments and pick-ups, and directs staff for order accuracy and safe delivery. Additionally, the Office and Export coordinator handles transport and customs documentation, client communication, rate sourcing, vendor management, and collaboration with various team members, such as Receivers, Order Fillers & Import Coordinators.

**Responsibilities**:

- Direct the Export/Import Department to ensure accurate daily job processing, minimizing errors and costs.
- Stay up-to-date with legislative, adhesive act, CARM, TSCA, Lacey Act and NAFTA requirements.
- Oversee import/export scheduling and third-party transportation providers for cost-competitive deliveries.
- Create packing lists, BOLs, custom documents and any other required paperwork while directing team members.
- Track company shipments, create disputes, resolve discrepancies, and handle returns efficiently.
- Effectively handle and verify any shipping or freight-related disputes, ensuring timely resolution and accurate documentation.
- Request deliveries to minimize drivers' idle time and warehouse space while fully using the loading docks' capacity to organize and keep prepared shipments out of the aisles.
- Manage online order shipments, meeting company and customer delivery commitments.
- Communicate updated products, Tariffs, and changes with all shipping vendors and carriers.
- Coordinate with in-house departments for order accuracy, efficiency, and a safe working environment.
- Ensure completeness of outgoing shipments and maintain shipping systems.
- Communicate product updates, tariffs, and changes with shipping vendors.
- Manage inventory, packaging supplies, and departmental items.
- Report to Executive management and participate in daily briefs and weekly meetings.
- Review all shipping, freight, and customs documents meticulously, ensuring all information is accurate and compliant with relevant regulations.
- Perform a variety of administrative tasks including organizing documentation, handling correspondence, and maintaining filing systems among others.
- Develop productive procedures for packaging stations and supply-chain management.

**Nature and Scope**:

- Able to work under close supervision with limited latitude and independent judgment. Output undergoes detailed checks by a senior coworker and/or supervisor.
- Possess strong problem-solving skills, attention to detail, and the ability to remain calm under pressure.

**Pay Structure**:

- Starting at $20.00 hourly, after a probationary period - $21.00 hourly, and after one year - $22.00 hourly, thereafter, our annual cost of living raises will apply.

**Work Environment**:

- Comfortable indoor setting with infrequent and non-objectionable unpleasant conditions.
- The physical and psychological well-being of team members is strongly encouraged.

**Education and Experience**:

- Strong preference for a high school, diploma or GED.
- At least 2 years of experience in Logistics Coordination or 4 years of experience in administration is highly preferred
- Tech-savvy, with strong proficiency in Excel and the ability to quickly learn and adapt to new software

**About Elite Trimworks**:
At Elite Trimworks, we pride ourselves on delivering top-notch specialty architectural products along with exceptional customer service, ensuring a solid and lasting relationship with our clients. Our experienced and dedicated staff, with over 20 years of industry expertise, sets us apart from the competition. We prioritize making our customers’ experience with us easy and hassle-free, offering peace of mind throughout the entire process.

If you are a motivated individual looking to contribute to a dynamic team environment as an Office and Export Administrator, we encourage you to apply

**Job Types**: Full-time, Permanent

Pay: $20.00-$22.00 per hour

Expected hours: 40 - 45 per week

Additional pay:

- Overtime pay

**Benefits**:

- Company events
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- L



  • Woodbridge, Canada Kolani Kitchens and Baths Inc Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Perform data entry -...

  • Office Administrator

    2 weeks ago


    Woodbridge, Canada PGM Heating and Air Inc Full time

    '''Duties''' - Manage and oversee daily office operations - Coordinate and schedule appointments and meetings - Maintain office supplies and equipment inventory - Prepare and distribute correspondence, memos, and reports - Organize and maintain physical and digital files and records - Assist in event planning and coordination - Provide administrative support...

  • Export Packager

    2 weeks ago


    Woodbridge, Canada Elite Trimworks Corp Full time

    _**Elite Trimworks Corp.**_, located at HWY 7 /27 in Woodbridge, Canada is a leader in architectural products. Our mandate is to provide you with the products and tools to complete your project at competitive pricing, - **Our promise to you**:_ - Positive environment and team. - Indoor and full-time. - Company benefits program after successfully completing...


  • Woodbridge, Canada UNIQUE FINE FABRICS IMPORT INC Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Urban area - Wholesalers **Tasks**: - Prepare or oversee preparation of sales or other contracts - Represent companies that export and import products or services to and from foreign countries - Estimate or quote prices, credit or...


  • Woodbridge, Canada ID Mechanical Inc. Full time

    **Company Profile**: ID Mechanical Inc. and ID Plumbing Services provides a variety of plumbing services, from pipe installation to drainage, to water based radiant heating systems, to fixtures and appliances. We are a respected plumbing company that provides quality work and professionalism to its valued residential, commercial, and industrial...

  • Office Administrator

    2 weeks ago


    Woodbridge, Canada Warren Industries Full time

    Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office and providing administrative support to our team. This is a full-time position with opportunities for growth and development. **Responsibilities**: -...


  • Woodbridge, Canada UNIQUE FINE FABRICS IMPORT INC Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 30 to 44 hours per week - Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Work setting**: - Urban area - Wholesalers **Tasks**: - Identify and solicit potential clients - Consult with clients after sale to provide ongoing support -...


  • Woodbridge, Canada Atlas Ontario Electric LTD Full time

    Atlas Ontario Electric Ltd. is seeking a detail-oriented and highly organized **Office Administrator** to support daily operations and ensure the smooth functioning of our office. This role will play a key part in managing administrative tasks, coordinating schedules, and maintaining effective communication across the team. **Key Responsibilities**: -...


  • Woodbridge, Canada Global-con Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services...


  • Woodbridge, Canada Physiomed Roytec Road Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Administrator

    2 weeks ago


    Woodbridge, Canada Fratelli Vescio Funeral Home Full time

    Monday to Friday full time position. 8:00 am - 4:30 pm. - $17-$22 an hour Office Administrator Duties: - Answer company phone lines and speak to the community in a professional manner - Organize office space and make sure office is tidy at all times - Work on family funeral files - Data Input - Proofing and Printing stationary items using commercial...


  • Woodbridge, Canada Dr. Harpreet Kumar Dentistry professional Corporation Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...


  • Woodbridge, Canada Dr. Harpreet Kumar Dentistry professional Corporation Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer...


  • Woodbridge, Canada Sonu Renovations Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Administrator

    3 weeks ago


    Woodbridge, Canada Weston Flooring Full time

    Large-scale flooring company, over 45 years in operation, seeking a full-time permanent office admin for busy office environment. Minimum 2 years of previous office experience required. Excellent opportunity for a career-minded individual with the desire to succeed! **Duties**: - Typing invoices - data entry - Following required administrative...

  • Office Administrator

    2 weeks ago


    Woodbridge, Canada CitiBloc Realty Full time

    Job Summary: **Responsibilities**: - Perform general clerical duties, including photocopying, scanning, faxing, filing, and data entry - Answer and direct phone calls in a professional and courteous manner - Greet visitors and provide assistance as needed - Maintain office supplies inventory and place orders when necessary - Assist with budgeting and...

  • Office Administrator

    2 weeks ago


    Woodbridge, Canada Applied Industrial Technologies Full time

    **Job Description - Office Administrator** **GENERAL** The Office Administrator reports to the CFO and is responsible for reception and office administration. He/she will also administer the company insurance and various other accreditations. **ADMINISTRATIVE RESPONSIBILITIES** - Maintain office equipment, ensure they are working correctly and liaise for...


  • Woodbridge, Canada Zenlia Inc. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of...


  • Woodbridge, Canada Value Mobile Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years **Work setting**: - Private sector - Urban area **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and...


  • Woodbridge, Canada TEK KLINIK Full time

    Education: - Expérience: **Education**: - College/CEGEP **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Administer policies and procedures related to the release of records in processing requests under government...