Office Administrator

2 weeks ago

Woodbridge, Canada Applied Industrial Technologies Full time

**Job Description - Office Administrator**

**GENERAL**

The Office Administrator reports to the CFO and is responsible for reception and office administration. He/she will also administer the company insurance and various other accreditations.

**ADMINISTRATIVE RESPONSIBILITIES**
- Maintain office equipment, ensure they are working correctly and liaise for any maintenance or supplies.
- Maintain and order office and kitchen supplies, track and order prior to running out.
- Manage company cell phones and tablets: order phones, tablets and accessories for new employees as needed, schedule repairs or replacements, manage and schedule phone upgrades, review the company cell phone bill.
- Pick up, sort, stamp and distribute the incoming mail.
- Schedule all couriers.
- Manage the company insurance policy: provide customers with COI as requested and handle annual renewals. Liaise with the insurance company, vehicle repair shops, vehicle rental companies and our drivers to minimize lost time and coordinate all repairs.
- Assist in compiling tenders, printing up labels, filling in information as needed.
- Arrange and coordinate travel plans for all employees as required for work or training purposes
- Assist in organizing company events.
- Manage company swag - compile information and options, gather pricing, manage budgets and distribution of swag.
- Provide relevant accident information for insurance purposes
- Various other duties as required.

**ACCOUNTING RESPONSIBILITIES**
- Reconcile Gas cards
- Zero bill prepaid service contracts
- Assist in posting/reconciling credit card receipts as required
- Special projects as required.
- Assist in maintenance contract renewals

**SAFETY RESPONSIBILITIES**
- Work in a way that will not endanger yourself or others
- Use or wear the equipment, protective devices, or clothing that the legislation or company requires.
- Work safely in accordance with the company’s or the client’s health and safety policy and program and with the Occupational Health and Safety Act and applicable regulations.
- Immediately report unsafe conditions and/or existence of any hazard to the supervisor.
- Report all accidents, injuries, first aid and near-misses immediately to the supervisor
- Advise other workers or unsafe conditions or work practices
- Participate in solving health and safety problems.

**REQUIRED QUALIFICATIONS**

field and 1+ years of work experience in an AP role.
- Strong communicator with exceptional interpersonal skills and a professional demeanor.
- Time management skills
- Reception experience
- Multi-tasker, able to manage several ongoing projects
- Strong organization skills, attention to detail and passion for providing excellent administrative support.

**Job Types**: Full-time, Permanent

Pay: $45,241.41-$56,056.31 per year

Additional pay:

- Bonus pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Business administration: 1 year (preferred)
- Customer service: 1 year (preferred)

Work Location: In person

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