Museum Database Coordinator

4 weeks ago

NiagaraontheLake, Canada Niagara-on-the-Lake Museum Full time

The Niagara-on-the-Lake (NOTL) Museum is seeking a versatile and dynamic Collections Management Database Coordinator who will help oversee and support our transition to two new database systems at the NOTL Museum. The coordinator will perform key metadata improvements and upgrades to our collections database, which will allow us to transition to a cloud-based system so that we may have continued access to the collection. The coordinator will also assist in our transition to new fundraising/donor software, which will help us cultivate relationships with donors and attract more supporters.

**JOB DESCRIPTION**

**Job Title**: Museum Database Coordinator

**Details**: 35-week contract, 35 hours per week.

**Salary**: $18.00/ hour

**Work Week**: 10am - 5pm; Sunday
- Thursday

**Start Date**: July 9, 2023

**Reporting Relationship**:The Museum Database Coordinator reports directly to the Assistant Curator & Education Programmer and the Director of Finance and Marketing and indirectly to the Managing Director of the Niagara-on-the-Lake Museum.

As the Collections Management Database Coordinator, your responsibilities will include, but will not be limited to:

- Updating our existing catalogue records by correcting metadata issues that have been flagged.
- Developing institutional guidelines and metadata standards, in conjunction with input from Curatorial staff, for future collection record creation.
- Liaise with Canada Helps and PastPerfect to help oversee the transition of our information from one database to another.
- Facilitate the integration of campaign donor records from PastPerfect 5 into the Canada Helps Online Database.
- Facilitate the integration of all digital records and assets in PastPerfect 5 to PastPerfect Online.
- Train staff and/or volunteers on the new database systems.
- Create reports pertaining to the project.
- Perform weekly backups of the database.

**Secondary Responsibilities**:

- Customer service and front desk duties when and if necessary.
- Experience with POS systems an asset.

**Working Conditions**
- Will be required to work weekends.
- This is largely a sedentary job.

**Knowledge and Skills Required**:

- Knowledgeable about standard museum registration and collections management procedures.
- Experience working with museum collections management software, particularly with PastPerfect.
- Experience with a customer relationship management (CRM) database or similar fundraising software an asset
- Project Management skills are an asset.
- Excellent time-management skills.
- Excellent critical thinking and problem-solving skills.
- Strong organization and time management skills.
- Able to work independently and as a team.
- Able to maintain confidentiality and be responsible for important and sensitive information.
- Ability to work on multiple tasks simultaneously and balance priority and time demands.
- Proficient with Microsoft Office and/or Microsoft 365
- Can effectively communicate technical information to non-technical personnel in an easy-to-understand way.

**Qualifications**
- Bachelor’s degree in Art History, Museum Studies, Library Sciences or a related field;
- A minimum of 1+ year related experience working in registration, collections management or curatorial department in a museum, gallery, or library setting.
- Minimum of 1-year experience working with museum collections management software.

**Apply**

**Job Type**: Fixed term contract
Contract length: 8 months

**Salary**: $18.00 per hour

Work Location: In person

Application deadline: 2023-06-30
Expected start date: 2023-07-09

  • Museum Assistant Administrator

    4 weeks ago

    Thorold, ON, Canada Thorold Museum Full time

    Job Title: Assistant Museum AdministratorLocation: Thorold Museum, Thorold, OntarioJob Type: Full-time, Contract (Potential for permanent position after a year)Hours: Tuesday - Saturday, 9:00 AM - 4:00 PMJob Overview:Thorold Museum is seeking a proactive and detail-oriented individual to join our team as an Museum Assistant. This pivotal role supports the...

  • Museum Assistant Administrator

    4 weeks ago

    Thorold, ON, Canada Thorold Museum Full time

    Job Title: Assistant Museum AdministratorLocation: Thorold Museum, Thorold, OntarioJob Type: Full-time, Contract (Potential for permanent position after a year)Hours: Tuesday - Saturday, 9:00 AM - 4:00 PMJob Overview:Thorold Museum is seeking a proactive and detail-oriented individual to join our team as an Museum Assistant. This pivotal role supports the...

  • Museum Assistant Administrator

    4 weeks ago

    Thorold, ON, Canada Thorold Museum Full time

    Job Title: Assistant Museum AdministratorLocation: Thorold Museum, Thorold, OntarioJob Type: Full-time, Contract (Potential for permanent position after a year)Hours: Tuesday - Saturday, 9:00 AM - 4:00 PMJob Overview:Thorold Museum is seeking a proactive and detail-oriented individual to join our team as an Museum Assistant. This pivotal role supports the...

  • Museum Assistant Administrator

    4 weeks ago

    Thorold, ON, Canada Thorold Museum Full time

    Job Title: Assistant Museum AdministratorLocation: Thorold Museum, Thorold, OntarioJob Type: Full-time, Contract (Potential for permanent position after a year)Hours: Tuesday - Saturday, 9:00 AM - 4:00 PMJob Overview:Thorold Museum is seeking a proactive and detail-oriented individual to join our team as an Museum Assistant. This pivotal role supports the...

  • Museum assistant administrator

    4 weeks ago

    Thorold, ON, Canada Thorold Museum Full time

    Job Title: Assistant Museum Administrator Location: Thorold Museum, Thorold, Ontario Job Type: Full-time, Contract (Potential for permanent position after a year) Hours: Tuesday - Saturday, 9:00 AM - 4:00 PM Job Overview: Thorold Museum is seeking a proactive and detail-oriented individual to join our team as an Museum Assistant. This...

  • Museum assistant administrator

    4 weeks ago

    Thorold, ON, Canada Thorold Museum Full time

    Job Title: Assistant Museum Administrator Location: Thorold Museum, Thorold, Ontario Job Type: Full-time, Contract (Potential for permanent position after a year) Hours: Tuesday - Saturday, 9:00 AM - 4:00 PM Job Overview: Thorold Museum is seeking a proactive and detail-oriented individual to join our team as an Museum Assistant. This...

  • Museum Assistant Administrator

    4 weeks ago

    Thorold, ON, Canada Thorold Museum Full time

    Job Title: Assistant Museum Administrator Location: Thorold Museum, Thorold, Ontario Job Type: Full-time, Contract (Potential for permanent position after a year) Hours: Tuesday - Saturday, 9:00 AM - 4:00 PM Job Overview: Thorold Museum is seeking a proactive and detail-oriented individual to join our team as an Museum Assistant. This pivotal role...

  • Museum Assistant Administrator

    4 weeks ago

    Thorold, ON, Canada Thorold Museum Full time

    Job Title: Assistant Museum Administrator Location: Thorold Museum, Thorold, Ontario Job Type: Full-time, Contract (Potential for permanent position after a year) Hours: Tuesday - Saturday, 9:00 AM - 4:00 PM Job Overview: Thorold Museum is seeking a proactive and detail-oriented individual to join our team as an Museum Assistant. This pivotal role...

  • Tiny Museum Assistant

    2 weeks ago

    Niagara-on-the-Lake, Canada Niagara Historical Society Full time

    The Niagara-on-the-Lake Museum, owned and operated by the Niagara Historical Society, is a team of staff and volunteers that passionately collect, preserve, research, educate and promote the history of Niagara-on-the-Lake and its communities. We inspire an appreciation of local history through engaging programs and exhibitions. **Job Title: Tiny Museum...

  • Curatorial Assistant

    2 weeks ago

    Niagara-on-the-Lake, Canada Niagara-on-the-Lake Museum Full time

    The Niagara-on-the-Lake Museum, owned and operated by the Niagara Historical Society, is a team of staff and volunteers that passionately collect, preserve, research, educate and promote the history of Niagara-on-the-Lake and its communities. We inspire an appreciation of local history through engaging programs and exhibitions. **Job Title**: Curatorial...

  • Curatorial Assistant

    2 months ago

    Niagara-on-the-Lake, Canada Niagara-on-the-Lake Museum Full time

    The Niagara-on-the-Lake Museum, owned and operated by the Niagara Historical Society, is a team of staff and volunteers that passionately collect, preserve, research, educate and promote the history of Niagara-on-the-Lake and its communities. We inspire an appreciation of local history through engaging programs and exhibitions. **Job Title: Curatorial...

  • Program Assistant

    2 months ago

    Niagara-on-the-Lake, Canada Niagara-on-the-Lake Museum Full time

    The Niagara-on-the-Lake Museum, owned and operated by the Niagara Historical Society, is a team of staff and volunteers that passionately collect, preserve, research, educate and promote the history of Niagara-on-the-Lake and its communities. We inspire an appreciation of local history through engaging programs and exhibitions. **Job Title**: Program...

  • Program Assistant

    2 weeks ago

    Niagara-on-the-Lake, Canada Niagara-on-the-Lake Museum Full time

    The Niagara-on-the-Lake Museum, owned and operated by the Niagara Historical Society, is a team of staff and volunteers that passionately collect, preserve, research, educate and promote the history of Niagara-on-the-Lake and its communities. We inspire an appreciation of local history through engaging programs and exhibitions. **Job Title: Program...

  • Programming Coordinator

    1 month ago

    Ottawa, ON, Canada Bytown Museum | Musée Bytown Full time

    Position Summary: The Bytown Museum is a vibrant and progressive community museum in the heart of downtown Ottawa, Ontario - the capital of Canada. It is a registered charity, not-for-profit organization. The museum is seeking an enthusiastic and community-focused Programming Coordinator to supports the museum’s life-long learning and community engagement...

  • Programming Coordinator

    1 month ago

    Ottawa, ON, Canada Bytown Museum | Musée Bytown Full time

    Position Summary: The Bytown Museum is a vibrant and progressive community museum in the heart of downtown Ottawa, Ontario - the capital of Canada. It is a registered charity, not-for-profit organization. The museum is seeking an enthusiastic and community-focused Programming Coordinator to supports the museum’s life-long learning and community engagement...

  • Programming Coordinator

    1 month ago

    Ottawa, ON, Canada Bytown Museum | Musée Bytown Full time

    Position Summary: The Bytown Museum is a vibrant and progressive community museum in the heart of downtown Ottawa, Ontario - the capital of Canada. It is a registered charity, not-for-profit organization. The museum is seeking an enthusiastic and community-focused Programming Coordinator to supports the museum’s life-long learning and community...

  • Database Coordinator

    3 weeks ago

    Niagara, Canada Niagara College Canada Full time

    Located in the heart of the Niagara region - just minutes from one of the world’s most well-known tourism destinations - Niagara College offers more than 130 innovative programs between our campuses in Welland and Niagara-on-the-Lake. Since opening its doors in 1967, Niagara College has grown to become a leader in education and training and one of the most...

  • Database Coordinator

    1 week ago

    Niagara Falls, Ontario, Canada Niagara College Canada Full time

    Located in the heart of the Niagara region - just minutes from one of the world's most well-known tourism destinations - Niagara College offers more than 130 innovative programs between our campuses in Welland and Niagara-on-the-Lake. Since opening its doors in 1967, Niagara College has grown to become a leader in education and training and one of the most...

  • Marketing Coordinator

    3 weeks ago

    Niagara-on-the-Lake, Canada Henry Schein Full time

    **Marketing Coordinator** **(** **Job Number**: **19452** **)** **Description** **Marketing Coordinator** **St. Catharines, ON** **Henry Schein Global Is A Health Solutions Company Powered by A Network of People and Technology** - Our 850+ Team Schein Members in Canada work together to support dental practitioners, practices and businesses providing...

  • Administrative Coordinator

    2 months ago

    Niagara-on-the-Lake, Canada Shaw Festival Theatre Full time

    We acknowledge and honour the land upon which we gather as the historic and traditional territory of First Nations peoples. In particular, we recognize and thank the Neutral Nation, the Mississauga and the Haudenosaunee for their stewardship of these lands over millennia. Position**:Administrative Coordinator** Department**:Development** Position...