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Executive Assistant

3 weeks ago

Prince Albert, Canada City of Prince Albert Full time

Position Overview:
This is an Out of Scope, Civilian position with the Prince Albert Police Service. Hours of work are Monday to Friday, 8:00am to 4:45pm (7.75hrs/day) with every third Friday off.
Principle Duties & Responsibilities:

- Assist in the day to day operation of the Administration Office.
- Maintain an efficient filing system, answer incoming calls, process mail.
- Ordering of office supplies.
- Prepare accounts receivable requests.
- Send invoices to the Finance and HR Manager.
- Process records in relation to annual leave, time bank, and sick leave.
- Prepare professional letters, reports, graphs and charts for the Chief, Deputy Chief and Board of Police Commissioners.
- Prepare agendas and minutes to meeting as needed.
- Prepare meeting information packages and prepare meeting space.
- Arrange travel itineraries for the Administration team.
- Manage the Chief and Deputy Chiefs calendars, send reminders detailing event time and venues, and book meetings both in person, and virtual.
- Research as required.
- Work closely with the Chief, Deputy Chief, Finance and HR Manager, and Administration at City Hall.

Required Qualifications:

- Office Education and/or Business Administration Diploma or 5 years’ clerical experience in a government environment, where a considerable amount of function is working with senior management, elected officials and the general public.
- Self-driven and ability to work within deadlines with mínimal supervision.
- Strong understanding of Office Management practices.
- Exceptional verbal and written communication skills are essential.
- Ability to maintain confidentiality.
- Demonstrated ability to respond in a fast paced environment.
- Strong organizational skills.

Mail or in person: City Police
- 45 15th Street West, Prince Albert, SK. S6V 3P4