Indigenous Initiatives Operations Supervisor
5 months ago
**Work Arrangements**What Douglas Offers**
- DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.**The Role**
- Working under the direction of the Director, Student Affairs & Services and guidance of the Director, Indigenous Academic Initiatives, the Indigenous Initiatives Operations Supervisor will provide administrative, operational and supervisory functions for Student Affairs & Services and Indigenous Academic Initiatives including coordinating initiatives, projects and programs that support the Indigenization priorities at the College. This role will work collaboratively with a wide range of College community members, including: Administrators, faculty members, community members, student services staff, Elders and students.**Responsibilities**
**1.Develops and coordinates activities, programs, initiatives and academic support services for current and prospective Indigenous students.**
- a. Conducts ongoing needs assessments to identify the needs of Indigenous learners at Douglas College to inform programming decisions;
b. identifies programs and services to meet specific educational and vocational needs of Indigenous students;
c. collaborates on College-wide orientation planning activities; develops orientation materials and delivers a variety of orientation information to individuals and/or groups;
d. supports, develops, coordinates and evaluates on-campus programs and activities for Indigenous students in collaboration with various college departments;
e. plans, develops and conducts workshops on academic success topics for Indigenous students;
f. coordinates Indigenous student graduation celebrations;
g. oversees appropriate use of the Indigenous Gathering Place, including making recommendations for booking decisions, maintaining an up-to-date schedule, and ensuring protocols are communicated and followed;
h. coordinates the development, revision and production of educational materials for Indigenous Student Services;
i. provides information to student service and academic departments on best practices for meeting the needs of Indigenous students;
j. provides outreach services to Indigenous organizations, programs and institutions such as career fairs and presentations on Douglas College programs and courses;
k. works closely with the Future Students’ Office, Enrolment Services and First Nations Bands to facilitate access to College programs for First Nations students;
l. oversees coordination of cultural events and related activities (e.g., medicine gathering field trip, community kitchen events, etc.);
m. works closely with Enrolment Services to maintain an up-to-date record of self-identified Indigenous Students and other relevant student records, such as confidential advising notes;
n. manages student assistant budget, programming budget for Elders and special projects; monitors expenditures and resolves budgetary discrepancies.
**2.** **Supervises the daily operation of positions under their responsibility.**
- a. applies the BCGEU collective agreement to daily decision-making within established standards;
b. hires, trains and evaluates staff including providing orientation and ensuring appropriate professional development;
c. provides input into staff job descriptions;
d. coordinates and approves staff work schedules, vacations, absences and time sheets;
e. supervises and trains practicum students, work study students, student assistants and auxiliaries;
f. ensures adequate coverage for areas within responsibility, within existing budget parameters.
**3.** **Oversees the day to day coordination of the Elders in Residence program at the College.**
- a. supports the hiring, scheduling and guidance of Douglas College ‘Elders in Residence’, including ensuring the Elders’ honorariums are processed in a timely manner;
b. advises staff and faculty on cultural protocols for working with Elders and Indigenous community members;
c. accompanies Elders to College events;
d. liaises between College contacts and Elders to confirm details for event participation and classroom visits;
e. purchases or procures supplies for Elders’ use (traditional medicines, workshop supplies, cultural items and gifts).
**4.** **Represents the College on committees and initiatives related to Indigenization and Indigenous academic initiatives.**
- a. identifies and communicates with College and community resources and services and shares these with the network of staff who support Indigenous students;
b. acts as a College representative for Indigenous groups and initiatives for the College serving area;
c. acts as the designated College repre
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