Administrative Specialist

5 months ago

Winnipeg, Canada Logistics In Motion Full time

COME JOIN OUR TEAM
Logistics in Motion is a privately owned third-party provider of customized logistics solutions with operations across Canada. A leader in supply chain, we have strong partnerships with our customer supported by our service-oriented culture.

Join Logistics in Motion, and you'll be part of a diverse team focused on delivering the best possible service to our customer, creating a fun and collaborative work environment, and giving back to the community.

**Hours of Work**: Monday to Friday 8:00am to 12:00pm.

SUMMARY

Provide administrative and clerical support for the Operations Management team while meeting company standards of safety and security. Act as a communication link between the warehouses and other departments, to ensure that all vital information is communicated in a timely manner to all appropriate parties. Confidentiality is a key prerequisite and an understanding that knowledge of company sensitive data must not be shared.

RESPONSIBILITIES
- Provide administrative support for the Operation’s management team by coordinating office procedures, setting up and detailing filing and record keeping systems; generate, edit, and/or initiate correspondence as needed.
- Work with all departments to communicate and maintain standards and procedures.
- Act as a communication link between the warehouse and the rest of the departments within the facility and company.
- Maintain inventory for stationery and supplies, while tracking costs, initiating and following through on all necessary paperwork.
- Generate Purchase Orders into Web Purchase Order (PO) system.
- Assist the operations through completion of facility Key Performance Indicators (KPI) reports.
- Bring new reporting designs (KPIs, data, formal, channels and processes) and analytics to life to support operational performance review and continuous improvement efforts.
- Run operational reports as requested.
- Track equipment / Material Handling Equipment (MHE) hours and ensure that preventive maintenance is done when required.
- Assist in inventory data entry and support.
- Assist other areas of the warehouse as needed.
- Promote a clean, safe and positive work environment.
- Assist with other areas of the business as required.
- Maintaining payroll and attendance sheets
- Other duties as assigned

EXPERIENCE
- 2 years general office experience, computer skills, in a customer service environment is required.

COMPETENCIES
- Customer Centricity
- Fostering Culture
- Collaboration
- Problem Solving & Decision Making
- Managing Through Change
- Developing Self & Others
- Planning & Results Orientation
- Communication
- Always Improving Mindset
- Business & Financial Savvy

EDUCATION
- Two (2) years of College or one-year related experience and/or training; or equivalent combination of education and experience.

**Why Join Us**:

- Work in an environment where safety is our first priority
- The opportunity to build a career with a growing company
- Company provided medical, dental and vision coverage for you and your family
- Life insurance, disability and wellness programs including an Employee Assistance Program that covers you and your family’s well-being
- Retirement savings program
- Social events, employee appreciation days & community volunteering
- Company team wear allowance
- Tuition re-imbursement program

Should you require accommodation for a special ability or need during any stage of the recruitment process, please contact a member of our Human Resources Team.

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