Site Administrative Assistant

2 weeks ago

Wolfville, Canada Nova Scotia Health Authority Full time

**Req ID**:157899**
**Company: Nova Scotia Health**
**Location**:Western** Zone, **Eastern Kings Memorial Community Health Centre**
**Department**:OPWZ Facility Management EKM**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status: MGMT/NON-Union** **Management/Non Union** Position**
**Posting Closing Date**:12-Jun-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
The incumbent provides office managerial support to the Community Site Lead/Health Services Manager. The incumbent functions as a primary point of contact for the Manager responding to general information requests related to the office or referring calls to others as appropriate. The Assistant also acts as liaison between management, staff, physicians and the community. Provides confidential administrative service with high quality of organizational and communication skills to assist and support the Manager in ensuring the effective and efficient operation of the office on a daily basis.

**About You**:
We would love to hear from you if you have the following:

- Graduate of a recognized office administration program/business program/secretarial program
- Successful completion of a Medical Terminology course required
- Three (3) to five (5) years’ of administrative experience OR a combination of equivalent education, training, and experience
- Experience in a primary health care environment would be considered an asset
- Experience with SAP/MAP
- Strong organizational and prioritization skills
- Excellent interpersonal and communication skills (listening, written and oral) with the ability to demonstrate a caring and respectful attitude for people as individuals and to work collaboratively and effectively with others
- Ability to take and transcribe minutes
- Demonstrated ability to work independently with mínimal supervision, and to set high performance goals and accept accountability for continuous professional self-development
- Commitment to promoting a culture of respect that supports safety, ethical practices, cultural awareness and organizational health
- Proficient in Microsoft Office, including Word, Access, Excel, Power Point, Teams, E-mail and Outlook required
- Experience in Adobe (editing and PDF fillable) and Select Survey an asset
- Position requires standing, sitting, keyboarding, telephone duties, multitasking, working under pressure to meet deadlines and working flexible hours as necessary and travelling to other sites as required
- Valid Nova Scotia Driver’s License and access to a reliable vehicle
- Competencies in other languages an asset, French preferred

Please ensure your resume is up-to-date and includes all relevant education, experience, training and certifications.

**Hours**:

- Permanent full-time position; 75 hours bi-weekly.
- Estimated start date of September 4, 2023

**Compensation and Incentives**:
$21.58 - $26.97 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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