Film Industry Administration Assistant

2 weeks ago


Langley, Canada Clearway Full time

**About Us**:
Clearway Rentals is a premier vehicle rental company specializing in providing top-notch transportation solutions to the dynamic and fast-paced movie industry. With a diverse fleet of vehicles, we cater to the unique needs of film productions, ensuring seamless transportation for cast, crew, and equipment.
- As an Administrative Assistant for our Movie Industry Rentals division, you will play a crucial role in supporting the day-to-day operations and ensuring the smooth execution of vehicle rentals to the film and television industry.

**Responsibilities**:
**Coordination and Scheduling**:

- Manage rental reservations, ensuring accurate production account information for the proper billing of all rental vehicles.
- Coordinate with the production rental team for all needed information to open and close all rental agreements.

**Documentation and Record-Keeping**:

- Maintain detailed and organized records of rental agreements, contracts, and production details.
- Prepare and process necessary documentation for vehicle rentals, including insurance and billing information.

**Communication**:

- Serve as the primary point of contact for production coordinators and accounting departments in relation to billing.
- Communicate effectively with internal teams to ensure seamless coordination of vehicle logistics.

**Customer Service**:

- Provide excellent customer service by addressing inquiries, resolving issues, and ensuring client satisfaction.
- Proactively anticipate and address potential challenges in the rental process.

**Qualifications**:

- Previous administrative or coordination experience, preferably in the film or vehicle rental industry.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office and other relevant software.
- Ability to adapt to changing priorities and work effectively under pressure.
- Strong personality that has no issues staying on task without direct oversight.
- Must enjoy working independently as well as in a team.
- "Go the extra mile attitude" - Care about people and have a desire to be part of a team who cares deeply about exceptional customer service.

**Wage**: $22-$25 to start, dependent on experience.

**Benefits**:

- ** Great Health Plan**: Prescriptions, Dental, Naturopath, RMT, Chiropractor, etc.
- ** Rental Vehicle Benefits**:discounted rental rates for you and your family.
- ** Personal Vehicle Repairs**:discounted automotive repair rates.
- RRSP matching contributions.

**Confident Abilities**:

- Grade 12 Completion (or equivalent).
- ** Quick Learner**: able to assimilate, to grasp and comprehend efficiently.
- ** Fluent in English**:able to communicate well and be clearly understood.

Clearway Car & Truck Rentals is seeking someone looking for job security, full time hours, (Mon to Fri) and benefits.

Send us your resume if you are serious about working for a well-established company of over 65 years in the Fraser Valley.

**About Clearway**:
Clearway is a family owned and operated company that has been in business since the 50’s we have an amazing and unique culture that strives to empower our employees to become the best versions of themselves. We offer competitive wages and a comprehensive benefits package with lots of opportunity for growth within the company. For this position we are looking for a strong self-starter with a growth mindset who has strong organizational skills with experience in web design and data analytics.



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