Event Coordinator

3 weeks ago

Hamilton, Canada McMaster University Full time

Schedule

Monday - Friday, 8:30am - 4:30pm (Hybrid schedule)

Education Level

2-year Community College diploma in Event Management, Marketing, or related field.

Career Level

Requires 3 years of relevant experience.

UNIT/PROJECT DESCRIPTION:
The Marketing & Community Engagement team at McMaster University's DeGroote School of Business is focused on advancing the School's goals through strategic marketing, communications, and alumni and community engagement efforts that build audience awareness and shape perceptions of the DeGroote brand.

Our school’s culture is captured by five values: _Collaboration, Community, Inclusivity, Innovation _and _Integrity._

As Event Coordinator you’ll plan, coordinate and deliver events and experiences for the DeGroote community. You’ll be part of an energetic team responsible for engagement activities, marketing and communications. You’ll design and execute logistics, and use lessons learned to help drive continuous improvement. You’ll champion service excellence. From inquiry to contracting to final invoicing, you’ll be the primary point of contact. You bring organizational skills, optimism, energy, flexibility, and you think big even while taking care of the small details. You exhibit finely tuned communication skills, and you possess a G license and reliable transportation. You’re able to work flexible hours to meet business needs, for both occasional evenings and weekends and during seasonal peak times._ _Additional support includes curating and updating DeGroote’s swag items and providing administrative consistency across the MaCE team.

JOB SUMMARY:
Responsible for developing, planning, implementing, and evaluating various departmental and community engagement events and activities.

PURPOSE AND KEY FUNCTIONS:

- Develop and implement marketing and community engagement strategies to promote existing and new services, activities and events.
- Develop, cultivate, and maintain relationships with various groups and stakeholders.
- Plan and coordinate a variety of events and activities such as conferences, seminars, meetings and workshops.
- Act as first point of contact for events and activities to internal and external partners.
- Provide recommendations for future communication strategies and events.
- Collaborate with staff to plan and implement events and communication projects.
- Provide recommendations on the suitability of space, venues, and set up for various events.
- Provide event management advice to others.
- Coordinate the use of all facilities and meeting space within the department. Ensure that venues are booked, setup, cleaned, and that food service, and equipment rentals are provided.
- Develop and distribute evaluation surveys to various participants and stakeholders.
- Review and use survey feedback to assess and improve future events and activities.
- Prepare estimates of time and resources required for various events.
- Prepare briefing reports after each event which includes reporting event revenues and expenses for discussion with various stakeholders.
- Gather, compile and summarize information from a variety of sources and documents and prepare reports for review.
- Monitor and reconcile event costs and verify the accuracy of all expenses incurred.
- Compile and prepare information to be used for the annual event planning schedule.
- Attend events to monitor arrangements and ensure the smooth functioning of all activities.
- Receive and respond to issues that arise during events.
- Generate a variety of ad-hoc reports and summarize data for review.
- Determine the number of volunteers required to staff an event and coordinate how they will be used to operate events.
- Liaise with facilities personnel and suppliers of contracted services to ensure that all services agreed to have been provided.
- Write and disseminate a variety of materials such as announcements and promotional information in print and electronic formats.
- Create and update content on department website.
- Respond to inquiries that are specific in nature and require a thorough knowledge of program products and services.
- Develop presentations and present information at a variety of events.
- Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
- Source pricing information and order and maintain an inventory of materials and supplies.
- Update, verify, and maintain information in a variety of databases and spreadsheets.
- Assemble, copy, collate, and distribute information and packages.
- Attend and participate in meetings.

SUPERVISION:

- Ensure adherence to quality standards and procedures for short-term staff and volunteers.
- Provide orientation and show procedures to others.

ASSETS:

- Strong communication and interpersonal skills to communicate effectively with all
- levels of staff and influence, both verbally and in writing
- Ability to negotiate successfully with vendors and external constituents
- Demonstrated ability to

  • Lead Wedding Coordinator

    6 days ago

    Hamilton, Canada Day of Wedding Coordinator Full time

    _Day of Wedding Coordinator (DOWC) is searching for an individual that's passionate about all things weddings and knows how to provide exceptional customer service. You are a friendly and energetic person that doesn't easily shy away from challenges and is looking to join a growing Wedding Planning business. Your unique personality is your brand. If you are...

  • Event Coordinator

    6 days ago

    Hamilton, Canada Indwell Full time

    Come Build Hope and Homes with Us! Event Coordinator - Full Time The Community and Donor Engagement Team Hamilton, Ontario **Salary**: $44,800- $55,200 **Position**: Reporting to the Community Engagement Manager while working in close collaboration with the regionally based Community Engagement Coordinators and the Communications Team, as the Event...

  • Event Coordinator

    2 days ago

    Hamilton, Canada Carmen's Group Full time

    **EVENT COORDINATOR** Do you love special events? Would you like to transform ordinary moments into extraordinary memories? Then we would like to welcome you as our next Event Coordinator at the Lakeview by Carmen's! The Event Coordinator ensures that our standards of customer service and satisfaction are exceeded throughout the entire event planning...

  • Events Coordinator

    2 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday 8:30-4:30, 35 hours/week **Education Level** 2 year Community college diploma in Event Management or related field. **Career Level** Requires 2 years of relevant experience **JD #** JD00838 **Pay Grade**: 6 **Title**: Events Coordinator **Unit/Project Description**: The Continuing Professional Development (CPD) Office works...

  • Event Coordinator

    6 days ago

    Hamilton, Canada Equal Parts Hospitality Full time

    **Job Duties, **including, but not limited to**: - Executes exceptional customer service, making sure the client feels taken care of. - Oversees the client management process from inquiry to event end, including leading all client meetings. - Operates and maintains a computerized system for responding, coordinating and tracking sales enquiries, bookings and...

  • Events Coordinator

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday to Friday 8:30am-4:30pm **Education Level** Community college diploma in Event Management or related field. **Career Level** Requires 2 year of relevant experience Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement,...

  • Events Coordinator

    3 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Mon-Fri, 8:30am - 4:30pm, 35 hrs/week **Education Level** 2 year Community College diploma in Event Management or related field. **Career Level** Requires 2 years of relevant experience **Unit/Project Description**: The Student Success Centre, Student Affairs serves an integral, central role in the provision of programs and services to...

  • Coordinator, Communications and Events

    3 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours per week. 7 hours per day, Monday to Friday, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience JD # JD00298 Pay Grade: 6 Title: Coordinator, Communications & Events Unit/Project Description: - For Department use only._ About the Role Join our Administration...

  • Program and Events Coordinator

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    Job Summary: Rponsible for planning, supporting, and maintaining the efficient operation of a program division and its related programs, and coordinating all aspects of the program including events, curriculum administration, implementation, promotion, resource and financial management. Working in close collaboration with the Manager as well as...

  • Program and Events Coordinator

    2 months ago

    Hamilton, Canada McMaster University Full time

    Job Summary: Rponsible for planning, supporting, and maintaining the efficient operation of a program division and its related programs, and coordinating all aspects of the program including events, curriculum administration, implementation, promotion, resource and financial management. Working in close collaboration with the Manager as well as...

  • Events Coordinator- Hybrid

    2 months ago

    Hamilton, Canada McMaster University Full time

    **Department Description** Housing and Conference Services (HCS) directly supports the University’s goal of advancing human and societal wellbeing and overriding vision of ‘educating for capability’. We currently provide a distinctive living and learning experience for 3600 students focused on key educational priorities including community...

  • Event Coordinator, Weddings

    2 weeks ago

    Hamilton, Canada Carmen's Group Full time

    Do you love special events? Would you like to transform ordinary moments into extraordinary memories? Then we would like to welcome you as our next Event Coordinator at Carmen’s Banquet Centre! The Event Coordinator ensures that our standards of customer service and satisfaction are exceeded throughout the entire event planning process from the event...

  • Events Coordinator

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday 8:30AM-4:30PM, 35 hours/week, Hybrid Accomodation **Education Level** 2 year Community College diploma in Event Management or related field. **Career Level** Requires 2 years of relevant experience. **Job Description Number**: JD00838 At **McMaster University**, we strive to attract, develop, and retain talented faculty...

  • Events Coordinator

    4 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours per week **Education Level** 2 year Community College Diploma in Event Management or related field **Career Level** 2 years of relevant experience **JD #** JD00838 **Pay Grade** 6 **Title: **Events Coordinator **Unit/Project Description**: - For Department use only._ An Events Coordinator is required for the Department of...

  • Program and Events Coordinator

    2 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday, 8:30 a.m. to 4:30 p.m. **Education Level** 2 year College Diploma in Events, Communications or related field. **Career Level** Requires 3 years of relevant experience. Unit/Project Description: The **Paul R. MacPherson Institute for Leadership, Innovation and Excellence in Teaching** is a central unit which supports...

  • Events + Marketing Coordinator

    3 weeks ago

    Hamilton, Canada REALTORS® Association of Hamilton-Burlington Full time

    **Events + Marketing Coordinator** **RAHB’s Mission** Empowering RAHB REALTORS® to succeed. **Position Overview** **Key Responsibilities** - Manage all logistics for RAHB’s professional development program, from planning and coordination to marketing and evaluation - Plan and execute all aspects of RAHB events and meetings (virtual and in-person),...

  • Coordinator, Stadium Events

    1 month ago

    Hamilton, Canada The Hamilton Sports Group Full time

    **Coordinator, Stadium Events & Administration - Hamilton Sports Group** Contract position - 9 months: March 1 - December 1, 2023 The Hamilton Sports Group, which operates the Hamilton Tiger-Cats Football Club and Forge FC, is an organization with a rich history both on and off the field. The company is committed to creating a world - class fan experience...

  • Research Communications

    2 weeks ago

    Hamilton, Canada Mohawk College Full time

    **Research Communications & Events Coordinator - Initiatives & Opportunities (April 2024 - March 2025)** Status**: Initiatives & Opportunities (August 2024 - March 2025) **Hours**: Monday to Friday; 35 hours/week **Home Campus**: Fennell (hybrid work arrangements) **Rate of Pay**: Payband G ($32.42 per hour) **Posting Date**: April 10th, 2024 **Closing...

  • Coordinator, Special Events and Community

    2 months ago

    Hamilton, Canada Pesce & Associates Full time

    **St. Joseph’s Healthcare Foundation is looking for a Full Time Coordinator, Special Events and Community Partnerships to join their Team in Hamilton, Ontario.** **About St. Joseph’s Healthcare Foundation**: At St. Joseph’s Healthcare Foundation, we’re dedicated to raising funds to support the highest priority needs of St. Joseph’s Healthcare...

  • Professional Development + Events Coordinator

    3 weeks ago

    Hamilton, Canada REALTORS Association of Hamilton-Burlington Full time

    **Professional Development + Events Coordinator** **RAHB’s Mission** Empowering RAHB REALTORS® to succeed. **Position Overview** **Key Responsibilities** - Manage all logistics for RAHB’s professional development program, from planning and coordination to marketing and evaluation - Plan and execute all aspects of RAHB events and meetings (virtual...