Coordinator, Communications and Events

3 weeks ago

Hamilton, Canada McMaster University Full time

**Schedule**
35 hours per week. 7 hours per day, Monday to Friday, 8:30am to 4:30pm

**Education Level**
2 year Community College Diploma

**Career Level**
3 years of relevant experience

JD #

JD00298

Pay Grade:
6

Title:
Coordinator, Communications & Events

Unit/Project Description:

- For Department use only._

About the Role

Join our Administration team in the Department of Surgery at McMaster University

We are seeking a **Coordinator, Communications & Events** who will play a key roll in executing events and initiatives supporting Department of Surgery’s strategic priorities.

The Coordinator, Communications & Events reports directly to the Director of Administration and will work closely with the Department Chair. Responsibilities include event planning,

coordination, and execution, including design and development of event communications and marketing materials, facilitation of presentation materials and agendas, securing venues

and arranging food and beverage.

In addition, this role will be directly involved in the redesign and development of the department website, managing social media accounts, fundraising and community involvement and

creation of mailers and department marketing materials.

If you have superior organization and coordination skills and enjoy variety in your day-to-day tasks this may be the role for you We are seeking an individual with strong problem-solving

skills and the ability to manage multiple priorities.

**About the Department of Surgery**

Over its 50+ year history, the McMaster Department of Surgery has maintained a steadfast commitment towards thinking big and making it possible.

We are a department with 11 surgical divisions and Royal College residency training programs; together, we are poised to unleash a future fueled by a creative mindset and powered by our people.

This Vision is based on 6 core tenets:
**C.R.E.A.T.E.**

Tenet 1: Building A Culture that Inspires

Tenet 2: Conduct Research that Impacts

Tenet 3: Educate, to Honour our Students

Tenet 4: Advance, Personally, Professionally and Globally

Tenet 5: Transform Patient Care

Tenet 6: Unleash surgical Enterprise as a mindset.

**Job Summary**:
Responsible for developing, planning, implementing and evaluating various departmental and community engagement events and activities.

**Purpose and Key Functions**:

- Develop and implement marketing and community engagement strategies to promote existing and new services, activities and events.
- Develop, cultivate, and maintain relationships with various groups and stakeholders.
- Plan and coordinate a variety of events and activities such as conferences, seminars, meetings and workshops.
- Act as first point of contact for events and activities to internal and external partners.
- Provide recommendations for future communication strategies and events.
- Collaborate with staff to plan and implement events and communication projects.
- Provide recommendations on the suitability of space, venues, and set up for various events.
- Provide event management advice to others.
- Coordinate the use of all facilities and meeting space within the department.
- Ensure that venues are booked, setup, cleaned, and that food service, and equipment rentals are provided.
- Develop and distribute evaluation surveys to various participants and stakeholders.
- Review and use survey feedback to assess and improve future events and activities.
- Prepare estimates of time and resources required for various events.
- Prepare briefing reports after each event which includes reporting event revenues and expenses for discussion with various stakeholders.
- Gather, compile and summarize information from a variety of sources and documents and prepare reports for review.
- Monitor and reconcile event costs and verify the accuracy of all expenses incurred.
- Compile and prepare information to be used for the annual event planning schedule.
- Attend events to monitor arrangements and ensure the smooth functioning of all activities.
- Receive and respond to issues that arise during events.
- Generate a variety of ad-hoc reports and summarize data for review.
- Determine the number of volunteers required to staff an event and coordinate how they will be used to operate events.
- Liaise with facilities personnel and suppliers of contracted services to ensure that all services agreed to have been provided.
- Write and disseminate a variety of materials such as announcements and promotional information in print and electronic formats.
- Create and update content on department website.
- Respond to inquiries that are specific in nature and require a thorough knowledge of program products and services.
- Develop presentations and present information at a variety of events.
- Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
- Source pricing information and order and maintain an inventory of materials and supplies.
- Update, verify, and maintain informatio

  • Research Communications

    2 weeks ago

    Hamilton, Canada Mohawk College Full time

    **Research Communications & Events Coordinator - Initiatives & Opportunities (April 2024 - March 2025)** Status**: Initiatives & Opportunities (August 2024 - March 2025) **Hours**: Monday to Friday; 35 hours/week **Home Campus**: Fennell (hybrid work arrangements) **Rate of Pay**: Payband G ($32.42 per hour) **Posting Date**: April 10th, 2024 **Closing...

  • Coordinator, Special Events and Community

    2 months ago

    Hamilton, Canada Pesce & Associates Full time

    **St. Joseph’s Healthcare Foundation is looking for a Full Time Coordinator, Special Events and Community Partnerships to join their Team in Hamilton, Ontario.** **About St. Joseph’s Healthcare Foundation**: At St. Joseph’s Healthcare Foundation, we’re dedicated to raising funds to support the highest priority needs of St. Joseph’s Healthcare...

  • Marketing, Communications

    2 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday, 8:30am-4:30pm, 35 hours/week **Education Level** Bachelor's degree in Communications, Marketing, or a related field of study. **Career Level** Requires 3 years of relevant experience. **Job Description Number**: JD1438 Should the successful applicant for this posiiton be a Unifor Unit 1 bargaining unit member, who meets the...

  • Events & Community Fundraising Coordinator

    2 weeks ago

    Hamilton, Canada Good Shepherd Centres Full time

    **Who We Are** The work of Good Shepherd is based on a fundamental belief in providing hope and restoring dignity to the most vulnerable members of our community. Our services include emergency food transitional housing and education for homeless and street-involved youth; hospice palliative care; community mental health programs; and supportive housing...

  • Lead Wedding Coordinator

    5 days ago

    Hamilton, Canada Day of Wedding Coordinator Full time

    _Day of Wedding Coordinator (DOWC) is searching for an individual that's passionate about all things weddings and knows how to provide exceptional customer service. You are a friendly and energetic person that doesn't easily shy away from challenges and is looking to join a growing Wedding Planning business. Your unique personality is your brand. If you are...

  • Event Coordinator

    5 days ago

    Hamilton, Canada Indwell Full time

    Come Build Hope and Homes with Us! Event Coordinator - Full Time The Community and Donor Engagement Team Hamilton, Ontario **Salary**: $44,800- $55,200 **Position**: Reporting to the Community Engagement Manager while working in close collaboration with the regionally based Community Engagement Coordinators and the Communications Team, as the Event...

  • Event Coordinator

    1 day ago

    Hamilton, Canada Carmen's Group Full time

    **EVENT COORDINATOR** Do you love special events? Would you like to transform ordinary moments into extraordinary memories? Then we would like to welcome you as our next Event Coordinator at the Lakeview by Carmen's! The Event Coordinator ensures that our standards of customer service and satisfaction are exceeded throughout the entire event planning...

  • Events Coordinator

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday to Friday 8:30am-4:30pm **Education Level** Community college diploma in Event Management or related field. **Career Level** Requires 2 year of relevant experience Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement,...

  • Events Coordinator

    2 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday 8:30-4:30, 35 hours/week **Education Level** 2 year Community college diploma in Event Management or related field. **Career Level** Requires 2 years of relevant experience **JD #** JD00838 **Pay Grade**: 6 **Title**: Events Coordinator **Unit/Project Description**: The Continuing Professional Development (CPD) Office works...

  • Event Coordinator

    5 days ago

    Hamilton, Canada Equal Parts Hospitality Full time

    **Job Duties, **including, but not limited to**: - Executes exceptional customer service, making sure the client feels taken care of. - Oversees the client management process from inquiry to event end, including leading all client meetings. - Operates and maintains a computerized system for responding, coordinating and tracking sales enquiries, bookings and...

  • Events Coordinator

    3 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Mon-Fri, 8:30am - 4:30pm, 35 hrs/week **Education Level** 2 year Community College diploma in Event Management or related field. **Career Level** Requires 2 years of relevant experience **Unit/Project Description**: The Student Success Centre, Student Affairs serves an integral, central role in the provision of programs and services to...

  • Event Coordinator

    3 weeks ago

    Hamilton, Canada McMaster University Full time

    Schedule Monday - Friday, 8:30am - 4:30pm (Hybrid schedule) Education Level 2-year Community College diploma in Event Management, Marketing, or related field. Career Level Requires 3 years of relevant experience. UNIT/PROJECT DESCRIPTION: The Marketing & Community Engagement team at McMaster University's DeGroote School of Business is focused on...

  • Events Coordinator- Hybrid

    2 months ago

    Hamilton, Canada McMaster University Full time

    **Department Description** Housing and Conference Services (HCS) directly supports the University’s goal of advancing human and societal wellbeing and overriding vision of ‘educating for capability’. We currently provide a distinctive living and learning experience for 3600 students focused on key educational priorities including community...

  • Communications & Events Assistant

    1 week ago

    Hamilton, Canada City of Hamilton Full time

    **About the City of Hamilton** **Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of...

  • Program and Events Coordinator

    2 months ago

    Hamilton, Canada McMaster University Full time

    Job Summary: Rponsible for planning, supporting, and maintaining the efficient operation of a program division and its related programs, and coordinating all aspects of the program including events, curriculum administration, implementation, promotion, resource and financial management. Working in close collaboration with the Manager as well as...

  • Program and Events Coordinator

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    Job Summary: Rponsible for planning, supporting, and maintaining the efficient operation of a program division and its related programs, and coordinating all aspects of the program including events, curriculum administration, implementation, promotion, resource and financial management. Working in close collaboration with the Manager as well as...

  • Events Coordinator

    3 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours per week **Education Level** 2 year Community College Diploma in Event Management or related field **Career Level** 2 years of relevant experience **JD #** JD00838 **Pay Grade** 6 **Title: **Events Coordinator **Unit/Project Description**: - For Department use only._ An Events Coordinator is required for the Department of...

  • Events Coordinator

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday 8:30AM-4:30PM, 35 hours/week, Hybrid Accomodation **Education Level** 2 year Community College diploma in Event Management or related field. **Career Level** Requires 2 years of relevant experience. **Job Description Number**: JD00838 At **McMaster University**, we strive to attract, develop, and retain talented faculty...

  • Event Coordinator, Weddings

    2 weeks ago

    Hamilton, Canada Carmen's Group Full time

    Do you love special events? Would you like to transform ordinary moments into extraordinary memories? Then we would like to welcome you as our next Event Coordinator at Carmen’s Banquet Centre! The Event Coordinator ensures that our standards of customer service and satisfaction are exceeded throughout the entire event planning process from the event...

  • Communications Coordinator

    1 month ago

    Hamilton, Canada Mohawk College Full time

    **Communications Coordinator** Status**:Full Time **Hours**: Monday - Friday, 35 hours/week **Home Campus**: Fennell **Payband**: 8 **Salary Range**:$66,908 - $83,635 **Posting Date**:February 12th, 2024 **Closing Date**: February 23rd, 2024 at 7:00 pm EST We support and encourage the contributions of our diverse employees. We are committed to...