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Events Coordinator

7 months ago

Hamilton, Canada McMaster University Full time

**Schedule**
Monday to Friday 8:30am-4:30pm

**Education Level**
Community college diploma in Event Management or related field.

**Career Level**
Requires 2 year of relevant experience

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

The Clinic at McMaster brings together students, staff, faculty, and entrepreneurs to explore innovative ideas with the potential to change the face of health care. The Clinic's 3,000 sq ft innovation hub equips emerging health inventors with education, resources, and support to move innovations forward. The Clinic's offerings range from supporting undergraduates as they navigate entrepreneurship as a potential career choice, through to clinican entrepreneurs and researchers creating start-up companies from their labs and commercializing inventions. The programs and mentorship network are led by a stellar team of McMaster faculty, many who are health innovators themselves, sharing the passion to coach and mentor other health innovators through their entrepreneurial journey to commercialization. The Clinic is part of a larger network within the Michael G. DeGroote Initiative for Innovation in Healthcare and the newly established Marnix E. Heersink School of Biomedical Innovation and Entrepreneurship.

Are you passionate about driving innovation in healthcare and supporting the next generation of health entrepreneurs? The Clinic at McMaster University is seeking a dynamic and expereienced Event Coordinator to join our team. As an Event Coordinator at The Clinic, you who will play a pivotal role in organizing and executing engaging events that bring together clinicians, researchers, industry experts, and entrepreneurs. Your exceptional organizational skills and attention to detail will be critical in coordinating and managing a diverse range of events, including workshops, conferences, networking sessions, and pitch competitions.

We are looking for a true event enthusiast with a passion for creativity and innovation, and proven experience in event coordination. The position requires exceptional organization, communication, and problem-solving skills.

Duties & Responsibilities:

- Plan and execute logistics for events.
- Provide recommendations on the suitability of space, venues, and set up for various events.
- Coordinate the use of all facilities and meeting space with The Clinic.
- Ensure that venues are booked, setup, cleaned, and that food service, and equipment rentals are provided.
- Distribute evaluation surveys to event attendees and volunteers and collect feedback.
- Review and use survey feedback to assess and improve future events and activities.
- Prepare estimates of time and resources required for various events.
- Monitor and reconcile event costs and verify the accuracy of all expenses incurred.
- Liaise with facilities personnel and suppliers of contracted services to ensure that all services agreed to have been provided.
- Create and maintain event invitee and attendance records.
- Order and maintain inventory of materials and supplies.

**How To Apply**

**Employment Equity Statement**

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

Job applicants requiring accommodation to participate in the hiring process should contact:

- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679

to communicate accommodation needs.

**Vaccination Policy Statement**

The University is committed to providing and maintaining healthy and safe working and learning environments for all employees, students, volunteers and visitors. The University’s Vaccination Policy-COVID-19 Requirements for Employees and Students (the “Vaccination Policy”), requires all McMaster community members, including employees, accessing a McMaster campus or facility in person to be fully vaccinated or to have received an exemption from the University for a valid human rights ground. While the Vaccination Policy is currently paused, it may resume quickly and on short notice, as informed by public health advice and direction. Should it become necessary in future to resume the Policy, all community members wi