Office Clerk

5 days ago


Ottawa, Canada FORTERRA Full time

Job description

Overview
- The plant Clerk position at the Ottawa plant is divided into 2 roles.
- 1- Plant Admin role (60%): The plant Admin role involves carrying out a variety of clerical duties and provide administrative support. Main duties include managing PO’s, act as the point of contact for all employees and vendors, and keep company records organized.
- 2- Backup Dispatcher (40%): Takes orders from customers, process the orders, coordinate the shipping with the trucking company and coordinate the loading of the trucks with the forklift operators

Job Responsibilities

1-Plant Admin responsibilities (60%):

- Create PO’s for all the plant purchases and do the Oracle receipts for all plant purchases
- Create Sales Orders for each new individual project
- Pick -up customer cheques and deposit them into a bank account
- Provide monthly accruals
- Point of contact for all employees
- Provide general administrative and clerical support including scanning, faxing and copying to management
- maintain electronic and hard copy filing system
- answer calls from vendors regarding their inquiries
- Stock taking and reordering office supplies whenever necessary2-Backup Dispatcher responsibilities (40%):

- Receive incoming calls from customers, processing orders
- Schedule and dispatch fleet for conveyance of materials
- Handles bills of lading
- Coordinates internally with the shipping department (Forklift operators) for pick up and loading of trucks
- Follow up with Customers on trucks and pick up times of product
- Review invoicing and ensure accurate pricing in Oracle and reconcile freight bills received
- Verify mileage with shipping department
- Record new mileages in Oracle

**Qualifications**:

- Secondary (high) school graduation
- Minimum of 1 year of work experience needed

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$54,000.00 per year

Additional pay:

- Overtime pay

**Benefits**:

- Dental care
- Extended health care
- RRSP match
- Vision care

Schedule:

- 8 hour shift


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