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Faculty Services Assistant

5 months ago

Edmonton, Canada University of Alberta Full time

**ENG Dean Administration**:

- Competition No.

**S100351112**
- Posting Date

**May 23, 2023**
- Closing Date

**Jun 05, 2023**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$43,365 to $58,081 per year**
- Grade

**06**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location**

Work primarily takes place at North Campus Edmonton. This role is in-person.

**Working for the University of Alberta
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Working for the Department/Faculty**

The Faculty of Engineering at the University of Alberta is a leading educational innovator. Its nine programs are accredited by the Canadian Engineering Accreditation Board (CEAB) and consists of four departments and an additional department jointly administered with the Faculty of Medicine and Dentistry. Currently, it has over 200 Faculty Members, 4,500 undergraduate students and 1,600 graduate students, which makes the Faculty of Engineering one of the largest graduate programs on campus. By size, this makes it within the top 5% of Engineering Faculties in North America and one of the largest Faculties at the University of Alberta (3rd largest by undergraduate students, 4th largest by FTE professoriate, largest by graduate students). The Faculty of Engineering is a leading educational innovator.

Our vision is to be the most daring engineering community on the planet. We are engineers united by our unwavering dedication to solving the world’s greatest challenges and building a better future for society.

We are: Driven. Trailblazing. Curious. Supportive. Grounded. Considerate.

We are Engineering in Alberta. Take a tour.

**Position**

Are you a positive individual interested in working with a dynamic, collaborative, service-oriented, cross functional team? Are you adaptable to change, and enjoy working with Academics? If so, we are looking for you

This role provides program support to the Office of the Dean. This position is expected to support the Team Lead, Faculty Services in the Office of the Dean, supporting event logistics and planning, reception coverage during breaks, vacation, or illnesses, and other administrative duties as assigned. This role may also provide support to academic departments, providing coverage for their reception/administration for short durations during vacations or illnesses.

**Duties**
- Answers phones and fields general inquiries for the Office of the Dean
- Greets visitors to the area and routes them to the appropriate individual
- Prepare packages and resources as requested for distribution to stakeholders and the public
- Maintains inventory of office equipment and supplies
- Sorts and distributes mail; arranges mail slots for new staff; schedules courier service, as required
- Using a variety of methods and media, prepares, produces, and distributes special or one-off promotional brochures
- Schedules and coordinates meetings, events and activities including scheduling rooms, organizing equipment, ordering catering and assembling materials
- Books meeting room and event space as well as coordinates card access and door access
- Reprograms existing code access to meeting spaces and area classrooms.
- Configures furniture in faculty-controlled spaces
- Sets up office spaces for new staff and supports basic office moves

**Minimum Qualifications**
- High school diploma
- 2-3 years of progressively responsible operational support experience, preferably in a post-secondary setting
- Adaptable, agile and technologically savvy; advanced capability with Google Applications
- Demonstrate ability to develop and maintain positive, professional, collaborative working relationships with all stakeholders at all organizational levels
- Demonstrate ongoing excellent communication with all stakeholders from a wide variety of cultural backgrounds.
- Demonstrate ability to manage time and workload effectively and meet deadlines

Along with your resume, please subm