Student Services Assistant

2 weeks ago

Edmonton, Canada University of Alberta Full time

**LAW Admin**:

- Competition No.

**S101951000**
- Posting Date

**May 09, 2023**
- Closing Date

**May 16, 2023**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$43,365 to $58,081 per year**
- Grade

**06**
- Hours

**35**

**This competition is restricted to internal applicants of the University of Alberta. Please indicate your internal status using the "Advertisement" drop down menu when applying.**

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of one year plus a day from the date of hire and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

Location - This role is in-person and work primarily takes place at North Campus Edmonton.

**Working for the University of Alberta**

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Working for the Department/Faculty**

Founded in 1912, the Faculty of Law is the oldest law school in Western Canada. Members of the University of Alberta, Faculty of Law are recognized nationally and internationally as leadingscholars and teachers, and lead by example in their service to the university, legal and civic communities. The Faculty enrolls approximately 525 Juris Doctor students and operates a robust graduate program. The Faculty of Law is also home to four research groups that contribute research, ideas, innovation and policy expertise to important areas of public concern: the Wahkohtowin Law Governance Lodge, Health Law Institute, Centre for Constitutional Studies, and Alberta Law Reform Institute.

**Position Summary**

**Duties**

General Administrative Support
- Greets visitors and students and responds to inquiries in a proficient and confidential manner as first point of contact for the Student Services Office.
- Maintains weekly slideshow for Student Services displayed on television screen, which includes generating content for events, student achievements and other information
- Supports planning and delivery of student services events (including wellness and recruitment events), orders catering, posts notices and signage, and assists with event set-up and tear-down
- Prepares and follows up on building maintenance requests and work requisitions for minor renovations, primarily for the first and second floors of the Law Centre, and distributes notices for work being completed in the Law Centre (maintenance and shutdowns)
- Maintains first floor photocopiers, including ordering supplies (paper and toner), trouble-shooting and maintenance
- Processes incoming and outgoing mail for Student Services and acts as point of contact for pickups and drop offs
- Orders office supplies, business cards, letterhead, name plates, name badges, stamps and other items for staff (primarily Student Services) and organizes supply room in Student Services
- Maintains Lost and Found for the Law Centre
- Manages ONECard access to the Law Centre utilizing Timbuktu
- Posts signage for class cancellations, room changes, event changes, building safety and security and other requirements
- Approves all posters for Law Building; oversees poster regulations and monitors bulletin boards to keep them organized, tidy, and relevant
- Assists with collection and distribution of student assignments, course work, and exams
- Performs other administrative duties as required

Student Services Support
- Assists with maintaining student electronic and using Alfesco, Slate and PeopleSoft

**Qualifications**
- Minimum office administration diploma; equivalent combinations of experience and education will be considered
- Minimum 12 months administrative experience
- Ability to take initiative and work independently in a professional manner
- Ability to embrace change, adapt to new information, and work proactively and positively in an evolving organizational context
- Ability to set priorities and manage changing or conflicting priorities and tight deadlines

**How to Apply**

**We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

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