Office Assistant

4 weeks ago


Vaughan, Canada Lormel Homes Ltd (DMI Property Management) Full time

**Job title**
- Office Assistant_

**Reports to**
- Office Manager_

**Job purpose**

The Office Assistant provides general administrative tasks in support of our busy head office for a family-owned private real estate company located in Vaughan for the Lormel Homes group of companies.

This position is a steppingstone to further positions in the company.

**Duties and responsibilities**

Reception
- Answering all calls in a professional manner
- Screening calls for the owners and executive
- Checking the general delivery mailbox

Administrative
- Mail management - both incoming pick-up and outgoing
- Managing courier - both incoming and outgoing
- Handling cheque pick-up requests
- Ordering office supplies, ensuring photocopier machine has paper, replacing toner cartridges
- Typing letters as requested
- Maintain the postage machine
- Making coffee daily
- Keeping the refrigerator and boardrooms clean & tidy
- Assist in booking boardrooms as needed
- Pick up kitchen supplies as required
- Other administrative tasks as assigned

Accounts Payable Duties
- Assisting Accounts Payable when required or available

Other
- Other tasks as assigned

**Qualifications**
- High School diploma, Postsecondary education is an asset.
- Experience in the home building, property management or real estate industry would be an asset.
- Some basic knowledge of Newstar or Yardi Accounting is an asset.
- Basic proficiency with MS Excel and Word.
- Excellent organizational skills and attention to detail.
- Superior oral communication skills in English.
- Ability to prioritize and multi-task.
- Customer-friendly and team-player attitude.
- Always willing to do more.
- Proactive attitude to assist others.
- Great customer service skills.
- Valid driver’s license with vehicle.

If you have the skills and abilities required for this position, and the desire to be part of a vibrant team, please submit a **resume and covering letter**.

**Salary**: $38,000.00-$40,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Vaughan, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person



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