Operations Coordinator

3 months ago


Kitchener, Canada Gateman Milloy Full time

Gateman-Milloy Inc. is an award-winning firm specializing in site development, ICI construction and property maintenance. Since 1982 we have been creating all the best places. We pride ourselves on being a leader in the industry and the excellent reputation we have built over the years; it has been earned through the completion of many successful projects and quality relationships.

Our reputation as a leading construction services provider is built on the following principals:

- **Professionalism, Trust, Team, Problem Solving, Reliability & Innovation.**_

We are currently recruiting an **Operations Coordinator** to join our team. The Operations Coordinator is responsible for ordering and tracking rental items, maintaining a master database for all company equipment, vehicles and tools, providing daily, weekly, and monthly equipment-related reports to management, providing assistance to the Operations Manager, accounting, fleet and payroll staff.

**Responsibilities**:
Daily:

- Maintain daily communication with the Operations Manager, Site Supervisors and Foremen relating to projected equipment, tool, and labour needs
- Order, setup (in Jonas), and monitor use of all rental equipment on a daily basis
- Under the guidance of the Operations Manager maintain the database of all company-owned site equipment on a daily basis
- Maintain a daily dispatch log of all CVOR vehicles, ensure paperwork received is complete and accurate
- Audit CVOR driver’s timesheets for compliance with administrative elements, accuracy, and hours of service regulations
- Work with the Operations Manager in the daily assignment of vehicles, equipment, and float moves
- Receive weekly status reports from the company’s anti-theft service provider and confirm results with job site personnel, schedule maintenance on the devices as necessary
- Review monthly rental equipment invoices for accurate pricing, credits, discounts, and coding and resolve issues/discrepancies as required
- Reception duties

Other:

- Create and maintain monthly rental summaries for review at cheque-signing
- Setup newly-purchased equipment in Jonas system, inform and provide required information to insurance brokers, and set up for the installation of any after-market devices (407 transponders, anti-theft devices, etc.) as required
- Under the guidance of senior staff, leas with the company insurance broker for claims relating to theft, accidents, or vandalism of company equipment
- Order, assign and maintain a database of all 407 Transponders; updating company account information as required
- Order, distribute and maintain company fuel cards as directed
- Assist and coordinate with the Fleet Administrator and Fleet Manager as required
- Other related duties and required or assigned

**Requirements**:

- Proficiency in MS Word and Excel
- Communication skills
- Strong attention to detail and accuracy
- Well organized and able to work well under pressure
- Knowledge of construction equipment and/or tools is an asset
- A college diploma in a field related to business administration, office administration, or relevant years of experience is preferred

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off

Schedule:

- Monday to Friday

Work Location: In person



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