Human Resources Coordinator

3 weeks ago

St Thomas, Canada The Corporation of the City of St Thomas Full time

Internal / External

The Corporation of the City of St. Thomas

**Human Resources Department has a position for a**:
HUMAN RESOURCES COORDINATOR - VALLEYVIEW HOME
Permanent, Full-Time

Job Posting #928-06-24

**POSITION SYNOPSIS AND PURPOSE**:
This non-union position, reporting to the Director of Human Resources (HR), is responsible for all facets of recruitment, on-boarding and HR orientation for positions at Valleyview Home. The position also performs human resources duties in the areas of compensation and job evaluation, performance and attendance management, health and safety, employee and labour relations, development and administration of policies and procedures, wellness and other duties as assigned. The Human Resources Coordinator acts as the primary contact for advice and interpretation of employment-related items for all employees at Valleyview Home and provides coordination on a range of day-to-day HR issues that requires judgement and tactical decision-making within prescribed parameters.

The HR Coordinator will perform the duties and responsibilities of the position using the mission, vision and values of Valleyview Home and Long Term Care Act and its regulations. In addition, the HR Coordinator will perform their duties with a resident focused philosophy.

**MAJOR RESPONSIBILITIES**:
Recruitment, On-boarding and Orientation (50%)
- Create and compile new hire documentation package and perform new hire documentation session including completing all forms relating to pay and taxes, pension and benefits, explaining City of St. Thomas and Valleyview Home policies and procedures, and provide a tour of the facility.
- Create Status Change Notices and new hire orientation, coordinate approvals with hiring managers enter New Hires into Dayforce, and communicate changes to HR/Payroll.
- Track the receipt of required documentation upon hire, such as Police Vulnerable Sector Check, proof of education, immunization records, job specific orientation checklist, COVID-19 Proof of Vaccination and initiate the follow-up process within established timelines.
- Monitor new hires during the probationary period, including hours worked to pass the probationary period and work with the appropriate supervisor to determine status during the probationary period.

Employee Relations (25%)
- Advise and guide supervisors and managers on appropriate performance management and discipline measures; assist in writing letters and other documentation; attend or conduct meetings as required; perform necessary follow-up
- Counsel employees regarding human resources policies, procedures, and practices
- Advise supervisors and managers on the rationale for processes and practices, policies and procedures, as well as relevant legislation
- Maintain job descriptions and job evaluation data and information
- Assist in development and implementation of human resources policies and procedures
- Contribute as a HR project leader or contributor on various department initiatives
- Conduct thorough investigations of employment matters including recommended follow up under the guidance of the Director of Human Resources
- Conduct, participate and document employee investigations. Advise Supervisors and Managers on investigation procedures, assist with the preparation of interview questions, follow-up meetings, interpretation of findings, and recommended disciplinary action
- Build effective relationships with all areas at Valleyview and departments throughout the organization
- Prepare reports or conduct surveys in a variety of HR related areas such as pay practices, turnover, sick time, etc.
- Partner with leadership in identifying opportunities for improving HR service delivery
- Foster a diversity, equity and inclusion (DEI) culture by ensuring DEI is considered in all aspects of HR (recruitment, policies, organizational activities, etc.)
- Implement and guide HR initiatives as required
- Participate on committees as required

Labour Relations (10%)
- Advise and assist supervisors and managers with various labour relations matters
- Participate in disciplinary and termination meetings; prepare letters of discipline and termination, Memorandum of Settlement and Releases
- Participate in the grievance process; prepare responses to grievances, if requested and maintain grievance files
- Participate in the Collective Agreement renewal process; research items as requested for negotiations
- Participate in mediation/arbitration meetings; prepare briefs, supporting documentation and speaking notes
- Monitor employee attendance and coordinate the attendance management program
- Attend Labour Management Meetings; take meeting minutes, prepare agendas, follow-up/action items

Health & Safety and Disability & Attendance Management (10%)
- Submit Short Term Disability (STD) and Long-Term Disability (LTD) claims to third party provider(s); monitor staff absences and follow up on medical documentation
- Assist the Safety & Disability Manager, as requi

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