Administrative Support Iv

2 months ago


Calgary, Canada Alberta Health Services Full time

**Your Opportunity**:
Discover a career that fits your lifestyle, where you can grow and stretch your skills, collaborate with dedicated co-workers, and make your mark as you contribute to a healthy Alberta. We strive to empower our employees, and work together to create an environment where everyone feels welcome and can succeed. Working with the Executive Director, you are in integral part of the Provincial Primary Healthcare (PHC) program, responsible for calendar management and scheduling meetings with short timelines and multiple partners. You will be required to perform timekeeping for payroll and be able to run reports as requested by leadership. You will need a strong sense of customer service and attention to detail to be successful in this role. In this position, you will carry out specialized administrative activities in support of the PHC program, division, and team and/or other partners. Your key responsibilities will include coordinating schedules and resources, preparing business documents and processing financial transactions for the area. Your additional responsibilities may also include responding to and resolving issues and completing various information management and reporting requirements specific to the area. Working with mínimal guidance and direction, this position utilizes enhanced skills to perform varied and/or specialized activities. Key activities: Manages calendars by coordinating dates, times and required resources. Compose, edit and format documents, reports and correspondence according to established templates, procedures or specific instructions. Prepares and disseminates required documentation to support operational/business events. Responds to difficult client/operational issues and concerns consistent with applicable processes, procedures and guidelines.

**Description**:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Classification: Administrative Support IV
- Union: AUPE GSS
- Unit and Program: Provincial Primary Health Care
- Primary Location: Southport
- Location Details: Eligible to work remotely within Alberta
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 04-APR-2023
- Employee Class: Regular Full Time
- Date Available: 24-APR-2023
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $25.56
- Maximum Salary: $31.06
- Vehicle Requirement: Not Applicable

**Required Qualifications**:
Some post-secondary education.

**Additional Required Qualifications**:
Experience in an administrative support role in a complex environment with time intense requirements, preferably in health care. Completion of post-secondary education (e.g., course(s) in office of business administration, medical office assistant). Advanced knowledge and operation of Microsoft Outlook, Word, Excel, Visio, and Teams. Working knowledge of Alberta Health Services systems and processes (or previous experience with complex system navigation). Working knowledge of legislation, policies and processes and general office policies and procedures (e.g. Health Information Act [HIA] and Freedom of Information and Privacy [FOIP]). Proficient use of e-People timekeeping and working knowledge of collective agreements and pay codes. Excellent formatting, grammar, syntax and proof-reading skills. Excellent organizational, time management and prioritization skills. Resilience and flexibility in a complex, rapidly changing environment. Understanding of budget procedures and processes. Demonstrate strong initiative and motivation and confidence in dealing with sensitive issues. Excellent communication, interpersonal/public relations skills. Ability to make decisions and problem solve based on analysis and good judgement. High level of tact and discretion. Sound judgement and the ability to work independently, under pressure, within short timelines, without compromise to quality. Strong commitment to customer satisfaction.

**Preferred Qualifications**:
As Required.



  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: This Administrative Support IV - (Medical Office Assistant) position is responsible for the competent performance of and a strong commitment to a range of clinical and clerical activities that contribute to the clinical work in a patient medical home setting. The Administrative Support IV will coordinate with and provide high-level...


  • Calgary, Canada Alberta Health Services Full time

    Your Opportunity: Reporting to the Area Manager of Rural West Integrated Home care, the Administrative Support IV is a working level, multi-skilled position that supports the Rural West Integrated Home Care team in the Calgary Zone. Working under minimal guidance and direction the Administrative Support IV utilizes enhanced problem solving and...


  • Calgary, Canada Alberta Health Services Full time

    Your Opportunity: Under the supervision of the Manager, Unit manager, and Clinician/Charge Nurse the Administrative Support IV (AS IV) is responsible for clerical and organizational support to the staff and patients of the Southern Alberta Adult Enteral and Parenteral Nutrition Program. The AS IV works with internal and external departments and...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: Under the supervision of the Unit Manager and working with the Zone FAST Central Access and Triage Registered Nurse, the Administrative Support IV - independently manages complex referrals/consults and performs clerical, computer and data entry duties to support the surgical patient's clinical journey from central intake through to...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: Medical Affairs manages the areas of healthcare administration that are specific to physicians and other AHS practitioners. The Calgary Zone Medical Affairs team has over 3600 Medical staff to support the healthcare of 1.3 million Albertans. As the Administrative Support IV, you will provide specialized clinical administrative support...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: Medical Affairs manages the areas of healthcare administration that are specific to physicians and other AHS practitioners. The Calgary Zone Medical Affairs team has over 3600 Medical staff to support the healthcare of 1.3 million Albertans. As the Administrative Support IV, you will provide specialized clinical administrative support...


  • Calgary, Canada Alberta Precision Laboratories Full time

    **Your Opportunity**: **Description**: As an Administrative Support IV, you will performed advanced administrative or specialized tasks to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: HSAA OFFICE CLERICAL - Unit and Program: Public Health Laboratory - Primary...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Rehabilitation in Home Support - Primary...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Department of Pediatrics - Primary...


  • Calgary, Canada Alberta Health Services Full time

    Your Opportunity: As a member of the Summit; Marian & Jim Sinneave Centre for Youth Resilience Intensive Community Treatment Services (ICTS) Program, and in a clerical role, the Admin IV acts as a clinic assistant and is responsible for supporting efficient operations of clinics/service. The Admin IV must be flexible and able to accept re-allocated...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Department of Surgery - Primary...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Adults and Self-Managed Care Teams,...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Department of Oncology, Medical...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Department of Surgery - Primary...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: The Administrative Assistant IV is responsible for the Inventory management of the radiopharmaceutical production centre (maintenance, control, orders and sells of supply) for the operation of the CRC. The position is also responsible for the shipping, receiving and tracking of dangerous good across Canada. The role combines a knowledge...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: The Administrative Support IV position will support and handle all administrative duties that pertains to the Foothills Medical center. The position will also support the FMC unit 24 team. The incumbent must have experience using NetCare, Connect Care and all administrative duties including dictation. The incumbent will provide...


  • Calgary, Canada Alberta Health Services Full time

    Your Opportunity: Working under the general direction of the area supervisor, the Booking Clerk performs reception and patient appointment scheduling duties for the Diagnostic Imaging department located at Arthur J.E Child Comprehensive Cancer Center. The individual will be required to obtain and maintain all records associated with an appointment and will...


  • Calgary, Canada Alberta Health Services Full time

    As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. Completion of post-secondary education (e.g. course(s) in business administration, medical office assistant), or other related fields.


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Accounts Payable, Finance Shared...


  • Calgary, Canada Alberta Health Services Full time

    Your Opportunity: Description: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - **Classification**:Administrative Support IV - ** Union**:AUPE GSS - ** Unit and Program**:Diagnostic Imaging - ** Primary...