Apprenticeship Coordinator

2 weeks ago

Edmonton, Canada Finning Canada Full time

Company:
Finning Canada

Number of Openings:
1

Worker Type:
Permanent

Position Overview:
Join the Finning Family Are you a self-starter, passionate about customer service and continuous improvement? We are seeking an Apprenticeship Coordinator based out of either Edmonton or Calgary. Reporting directly to the Apprenticeship Manager, this position is responsible for the organization and implementation of Finning (Canada) Apprenticeship and the post-secondary Think BIG program.

We are looking for people who are passionate about providing exceptional customer service, building relationships and have a keen eye for detail. If you thrive in a fast paced environment, and want to be part of a dynamic, high-performing team, we want to hear from you.

We look forward to you joining our team

**Job Description**:

- Monitor and coordinate individual progression, providing guidance to apprentices throughout the completion of Journeyperson status
- Work with approximately 25 training providers in various regions for apprentice registrations, attendance, exam results and tuition payments. Recording results & learning path.
- Responsible for monitoring and approving expenses related to materials and travel, in accordance with the respective collective agreements. Create invoices and purchase orders for external vendors and collaborate with our accounts payable/receivable team to ensure accurate reconciliation
- Participate in recruitment and interview process and manage work placements
- Provide updates to the payroll, benefit and time management teams. Coordinate the New Hire Orientation, camp accommodations and OSSA training. Responsible for tuition, PDA and exam fee payment to GPRC and the Alberta Government. Organize multiple class graduations yearly.
- Monitor students travel expenses, hour reporting and collection of evaluations.
- Marketing of Finning’s Apprenticeship Programs through various provincial Skills competitions and career fairs.
- Establish the individual government apprenticeship contracts.
- Liaison between Finning management and Government Apprenticeship Industry Authority ensuring work experience updates are reported quarterly.
- Reconcile Think BIG student and Women Building Futures (WBF) credits.
- Collection of information on employees in the various provincial apprenticeship programs for the purposes of determining tax credits for the income tax return in collaboration with the tax department.
- Provide accurate reporting on all Finning (Canada’s) trades demographic, diversity and apprenticeship completion rates
- Updating services in tracking software
- Monitoring machine usage
- Notify customers of services coming due and parts availability
- Training and support of other team members as required
- Ensure Work Orders are opened and closed in a timely manner.
- Ensure identification of aging Work Orders and action appropriately.

Qualifications:

- 3 - 5 years’ experience in a similar capacity
- Strong attention to detail
- Proficient with MS Office (Word/Excel/Outlook), familiarity with Access is an asset
- Familiarity with LMS
- Ability to prioritize and work in a fast-paced environment
- Demonstrated commitment to safety culture
- Familiar with Finning’s business and operational processes and company initiatives
- Sound knowledge of Government Apprenticeship Act and Regulations, Provincial legislation and Government programs and policies and procedures as it relates to apprenticeship
- Thorough understanding of post-secondary institutions training enrollment is essential
- Understands and adheres to Finning policies and procedures, including safety
- Knowledge of Finning’s collective agreements considered an asset
- Strong organizational, prioritization and time management skills
- Excellent interpersonal, verbal, and written communication skills

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