Associate, Office Services

6 months ago

Toronto, Canada Bain & Company Inc Full time

***:
Under general supervision, performs a wide range of facility services to deliver a best-in-class office experience to the Bain Toronto employees. Provides ongoing support to internal and external clients in the areas of facilities, administration, and reception. Maintains office cleanliness and supplies, supports in-office events and other departments (such as IT). Provides backup to Reception as needed. Hours of work: 11 AM-8 PM.

**RESPONSIBILITIES AND DUTIES**:
Deliver a best-in-class office experience
- Create a positive in-office environment by being friendly and professional in all communications and interactions with Visitors and Bain staff (being a critical member in driving day-to-day in-office culture)
- Clean and maintain café and pantries, and other common areas throughout each day; collect/rinse dishware, load/unload dishwashers, and wipe down countertops/equipment surfaces to ensure a clean and sanitary environment
- Ensure the entire office is maintained at an elevated level by conducting multiple sweeps of the space daily to ensure all areas are clean, organized, stocked with cafeteria and office supplies, and professional in appearance
- Check and dispose of expired food and beverages in all refrigerators/freezers daily and thoroughly clean and wipe down the café equipment
- Monitor office supply levels in the café and supply rooms, and replenish as necessary
- Provide backup coverage to reception (including ordering office supplies, café supplies, access cards, etc.)
- Set-up boardrooms and/or café for internal and external meetings
- Coordinate with Building Services to request maintenance, engineering, and security services as needed
- Perform other miscellaneous duties and activities as assigned or as responsibilities dictate (e.g. special projects)
- Support in-office events
- Provide the Toronto Office’s Event Specialist support in preparing and executing in-office events (e.g. help with setup, delivery, clean-up)
- Provide the Recruiting department similar support in preparing for local in-office recruiting efforts, helping with recruit check-in when they arrive at the office, in addition to other recruiting event requests
- Coordinate with the Office Services Team for conference room reservations and setup (e.g. providing key information about the meeting and/or event such as contact, case code, IT equipment and/or supply needs)

**Support for other departments**
- Offer support and backup to the IT department (e.g. help ensure the equipment at the workstations is in good working order, help with boardroom and Café AV set-up)

**QUALIFICATIONS**:

- Experience working in a best-of-class customer service setting
- Ability to contribute positively to a high-performing team, by working cooperatively with other team members, displaying a high level of motivation and enthusiasm for tasks.
- Ability to communicate effectively (both verbal & written), and meet deadlines in a fast-paced environment
- Ability to take proactive ownership and action over responsibilities with limited oversight
- Ability to handle stressful situations with poise, understanding and tact
- Knowledge of Microsoft Outlook, Word
- Ability to lift objects up to 30lbs
- Job requires extensive walking on-site, including stairs
- Some overtime work may be required

This job description should not be construed to imply that these duties, responsibilities and requirements are the sole standards for this position. Upon supervisor’s request, incumbents may be required to perform other related duties.

  • Office Services Coordinator

    3 months ago

    Toronto, Canada Head Office Full time

    **Company**: Canada Lands **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: Reporting to the Director, Human Resources with a dotted line to the Chief Human Resources Officer (CHRO), the Office Services Coordinator and HR Executive Assistant provides executive and administrative support,...

  • Office Services Administrator

    6 months ago

    Toronto, Canada Toronto Head Office - Primaris REIT Full time

    **Office Services Administrator**: Primaris REIT is currently hiring a dedicated and enthusiastic Office Services Administrator to join our team at our Head Office in Toronto, ON. If you have exceptional organizational skills and a keen attention to detail, and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you! As the...

  • Investor Services Associate

    8 months ago

    Toronto, Canada Pinnacle Fund Services Full time

    **Company Description** Be part of a team managing Pinnacle’s clients and will have the opportunity to contribute to Pinnacle’s growth significantly. We seek strong team players and outgoing individuals who possess a strong work ethic and can take the initiative in a growing entrepreneurial company. This role is for you if you have an Investor...

  • Office Services Manager

    6 months ago

    Toronto, Canada Hazelview Properties Services Inc. Full time

    **About the Position**: The Office Services Manager plays a key role for Hazelview as the first impression and ambassador of the Company. The position will provide a high level of customer service to both internal staff and external stakeholders by responding to their queries in a professional and helpful manner. This position also provides office services...

  • Associate Office Services Administrator

    6 months ago

    Toronto, Canada Northbridge Financial Corporation Full time

    **What it's like to be a Northbridge Associate Office Services Administrator** Working within a fast paced office with exceptional communication and organizational skills to handle inbound calls, mail and packages out of our Toronto office. Our Office Administrator will work closely with all the team members to support and process administrative tasks to...

  • Office Manager

    6 months ago

    Toronto, Canada Office of Councillor Brad Bradford, City of Toronto Full time

    This is an exciting opportunity to contribute your skills in office organization, administration, and scheduling to one of Toronto’s most diverse and engaged constituencies in Beaches-East York. This is a fast-paced role that will provide strong day-to-day administrative support for the Councillor’s office, ensuring quality customer service and...

  • Service Associate

    7 months ago

    Toronto, Canada Shangri-La Hotel Full time

    Shangri-La, Toronto Make the most positive impact on guest experiences throughout all aspects of their stay, maximizing Associate, Guest and Owner satisfaction. Demonstrate a high degree of identity and strives to provide a 5 diamond/5 star experience to guests, providing Shangri-La hospitality from caring people. Rotate between shifts in Front Office,...

  • Associate Office Services Administrator

    6 months ago

    Toronto, Canada Northbridge Financial Corporation Full time

    **What it's like to be a Northbridge Associate Office Services Administrator** Working within a fast paced office with exceptional communication and organizational skills to handle inbound calls, mail and packages out of our Toronto office. Our Office Administrator will work closely with all the team members to support and process administrative tasks to...

  • Associate Office Services Administrator

    6 months ago

    Toronto, Canada Northbridge Financial Corporation Full time

    What it's like to be a Northbridge Associate Office Services Administrator Working within a fast paced office with exceptional communication and organizational skills to handle inbound calls, mail and packages out of our Toronto office. Our Office Administrator will work closely with all the team members to support and process administrative tasks to...

  • Senior Associate

    3 weeks ago

    Old Toronto, Canada MUFG Investor Services Full time

    h3>Senior Associate, Client Operations, Fund Administration - Private EquityFull-timeOffice Location: TorontoRank: Senior AssociateEmployment Type: Permanent Full TimeAbout MUFG Investor Services:Experience something Brilliantly Different with a career at MUFG Investor Services.

  • Office Support Associate, Pt

    4 months ago

    Toronto, Canada Compass Group Full time

    **Working Title**:Office Support Associate, PT **Employment Status**: Part-Time **Starting Hourly Rate**: 19.00 **Address**:88 Queens Quay W Toronto ON M5J 0B8 **New Hire Schedule**:1x Mon-Thu 12pm-6pm & 1x Mon-Fri 9am-1pm You might not know our name, but you know where we are. That’s because Compass Group Canada is part of a global foodservice and...

  • Mail Services Associate

    6 months ago

    Toronto, Canada Foresters Financial Services, Inc. Full time

    Career Opportunity Role Title Mail Services Associate Purpose of role This position is responsible for a variety of mail-related administrative functions to support the Foresters operations, not limited to, but including: Shipping/Receiving, inbound & outbound mail processing, returned mail as well as other tasks. **Job Description**: Key...

  • Associate Director, Facilities

    2 months ago

    Toronto, Canada University Pension Plan Full time

    ABOUT UPP UPP is the first pension plan of its kind in Ontario’s university sector, proudly serving over 40,000 members across four universities and fourteen sector organizations. Our purpose is to bring greater retirement peace of mind to the university sector by investing with integrity and serving members with care. As a sector-wide plan designed for...

  • Associate Dentist Opportunity

    3 months ago

    Toronto, Canada Children's Dental Office Full time

    We are seeking a full or part-time Children's Dentist for a well-established pediatric practice located in the GTA. Experienced and comfortable in performing Pulpotomies and Stainless Steel Crowns. Must have 2+ years treating children. Must have sedation license or be registered for the mild/moderate sedation course. Full or part-time schedule available...

  • Associate Dentist

    3 months ago

    Toronto, Canada Your Dental Office Full time

    We are looking for an Experienced Dental Associate forWednesday's - 9:30 am to 5:30 pm - Perform all dental extractions, and RCT anterior+ Molars. - Conduct routine exams and be available for all recalls for the work day. - Collaborate with the frontdesk to develop treatment plans. - Maintain accurate and up-to-date patient paperless records. ( will be...

  • Associate Dentist

    6 months ago

    Toronto, Canada Your Dental Office Full time

    We are looking for an Associate for Fridays - 9:30 am to 5:30 pm - Perform dental extractions, and RCT anterior+ Molars. - Conduct routine exams and be available for all recalls for 2 RDH. - Collaborate with the dental team to develop treatment plans. - Maintain accurate and up-to-date patient paperless records. ( will be trained on Paradigm) - Ensure...

  • Client Service Associate

    4 months ago

    Toronto, Canada SPS-North America Full time

    #temporary **Job Title**:Client Services Associate** **Reports To**: The **Client Services Associate** will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership. **Job Overview**: The **Client Services Associate** provides exceptional office and mail services, delivering operational functions in the following areas:...

  • Project Coordinator, Real Estate

    7 months ago

    Toronto, Canada Head Office Full time

    **Company**: Canada Lands **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: Contract (15 months) **Short Summary**: Under the direction of the Real Estate management team, the Project Coordinator coordinates and administers supporting real estate activities and tasks over extensive cycles to support project owners (Directors)...

  • Office Support Associate, Temp

    6 months ago

    Toronto, Canada Compass Group Full time

    **Working Title**:Office Support Associate, Temp **Employment Status**: Temporary **Starting Hourly Rate**: 19.00 **Address**:88 Queens Quay W Toronto ON M5J0B8 **New Hire Schedule**:The role is a 3 month contract position, Tuesday - Thursday 7am-3pm with the possibility of moving You might not know our name, but you know where we are. That’s because...

  • Office Services Associate

    7 months ago

    Toronto, Canada Williams Lea Full time

    Williams lea is hiring for an Office Services Associate for our Toronto, ON office to work Monday to Friday 8:00 am to 5:00 pm! Pay: $18.00/hour **Benefits**: - Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug) - 401k Retirement Savings Plan Including Employer Match - Paid Time Off (PTO) - Life Insurance - Paid...