Billing Coordinator

2 weeks ago

Toronto, Canada WeirFoulds LLP Full time

**Role Summary**

A firm is only as good as its people and at WeirFoulds we are committed to hiring top talent. We encourage you to join our team if you are a self-starter who shares our passion for delivering exceptional client service and building a terrific firm. Our friendly and collaborative culture means WeirFoulds is not only a great place to work, but a great place to develop and thrive. We support and nurture our team enabling you to fulfil your potential and help shape the future of our firm.

**Key Responsibilities**:

- Ensure the strict confidentiality and privacy of financial records as they relate to the firm and its business partners.
- Review WIP and client/matter billing instructions on proforma to ensure compliance with client and matter billing requirements prior to processing invoices.
- Process and edit proformas to ensure accuracy and consistency.
- Transfer time/disbursements according to lawyers’ instructions and Firm guidelines and billing procedures.
- Monitor and manage shared billing team inbox; Answer all incoming billing related inquiries from lawyers or assistants
- Prepare final invoice for lawyer’s approval and submit to clients.
- Complete a variety of miscellaneous billing duties including write-offs, transfers of WIP, setting up special rates on files, updating timekeeper billing rates, reversing invoices, multi-payor invoices set up, creating billing group and revaluing WIP.
- Assist with the training of billing staff and legal assistants on the billing process, as required.
- Generate ad hoc billing client/matter reports.
- Assist with the year-end audit requirements, as required.
- Provide backup to other members of the Billing and Accounting team, as required.
- Assist with special projects and other duties as assigned.

**Qualifications, Skills and Experience**:

- College Diploma in Accounting or Business Administration.
- Basic knowledge of accounting principles and internal controls.
- Previous experience in an accounting/billing role considered an asset.
- Proficient with MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
- Experience with Thomson Reuters Elite (3E) and Chrome River considered an asset.
- Excellent command of the English language, written and spoken, for accurate data entry and conflict searches.
- The ability to handle deadlines and volumes of tasks.
- Excellent organizational skills, with exceptional attention to detail.
- Ability to prioritize daily demands and month-end deadlines.
- The ability to exercise sound judgment and adapt to changing demands.
- A client-centered approach with the commitment to providing outstanding service.
- The ability to build rapport with the team and provide support to solicitors, legal administrative assistants, and paralegals.
- The ability to work both independently and as part of a large collegial team.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share on our website.

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