Administrative Assistant

2 weeks ago

Oshawa, Canada Ontario Tech University Full time

**Administrative Assistant**

**Tracking Code: req800**

**Faculty/Department**: Faculty of Health Sciences

**Number of Positions**:1

**Appointment Type**: Limited Term,

**Hours of Work**: hours per week

**Salary Range**:Hourly rate - $25.40/hour

**Posting Date**:August 24, 2023

**Closing Date**: September 6, 2023

**Nature of work**:
This position reports to the Research Administration Officer and Director and will work closely with faculty and staff, including the existing staff of the IDRR working towards their mandate.

**Responsibilities/accountabilities**:

- Provide front-line administrative assistance;
- Support the Director (calendar, meetings, appointments, travel etc.);
- Attend/arrange and take minutes at meetings called by the Director and Research Administrator
- Maintain electronic and paper files for the Director;
- Provide administrative support to orientations, workshops and other programs;
- Manage assets and inventory;
- Assist in the planning and preparation of special events;
- Website and Social Media Maintenance;
- Photocopying/scanning documents;
- Provide routine correspondence, reports, etc. as required;
- Provide support in the preparation and submission of materials for presentations, publications, and grants

**Required Skills**:

- Experience in producing reports;
- Experience with CIHR Common CV
- Ability to organize multiple tasks in order of priority
- Excellent organizational and time management skills
- Excellent interpersonal and customer service skills
- Excellent verbal and written communications skills
- Comprehensive knowledge of health care, organizational/office practices, procedures and standards
- Ability to produce high quality work in accordance with University standards
- Ability to maintain confidentiality
- Ability to work well under pressure and use good judgment in assessing difficult situations
- Demonstrated ability in collecting, maintaining and disseminating detailed information;
**Required Education**:

- Completion of a 1-year post-secondary education or equivalent of education and experience
- Verification of Academic credentials may be required

**Required Experience**:

- At least 1-3 years of related administrative experience, preferably in a university/research setting or experience working as a research assistant;
- Worked in an environment where one must maintain confidential information;

**How to Apply**:
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy.

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

**Job Location**:Oshawa, Ontario, Canada

**Expected Start Date**:9/4/2023

**Expected End Date**:6/21/2024

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